May 2018 - Summitsponsors - lists.openinfra.dev

OpenStack Summit Vancouver 2018 Attendee Metrics
by Kendall Waters 31 May '18

31 May '18

Hi everyone, Thank you for sponsoring the OpenStack Summit Vancouver! Below you will find the attendee demographics from the Vancouver Summit 2018. If you have any feedback that you would like to give, please fill out the Summit feedback survey here: http://bit.ly/VancouverSurvey <http://bit.ly/VancouverSurvey> Also, sponsorship sales for the upcoming Summit in Berlin are open. If you are interested in sponsoring the Berlin Summit, please let me know! Thanks! Kendall Kendall Waters OpenStack Marketing & Events kendall(a)openstack.org Vancouver 2018 Registration Metrics 2,600 – Registered Attendees 63 - Press & Analysts registered 53 - Sponsoring companies 53 - Countries represented by attendees 597 - Companies represented by attendees 35% - % of people attending a Summit for 1st time Attendees by Region: 66% - North America 16% - Europe 13% - APAC 3% - South America 2% - Middle East / Africa Attendees by Organizational Role: 21% - Cloud Architect 13% - Upstream Development 12% - Operations/SysAdmin 11% - Business Development/Marketing 10% - Other 8% - CIO/CTO/IT Manager 6% - Product Management 4% - CEO/Executive Leadership 4% - Cloud Application Developer 4% - OpenStack User 4% - Product Strategy 3% - Media Top countries w/ the most attendees, descending order: 1) United States 2) Canada 3) China 4) United Kingdom 5) Japan 6) Germany 7) France 8) Mexico 9) India 10) Brazil

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Marketplace Opening: 11am today
by Kelly Gotelli 21 May '18

21 May '18

Dear OpenStack Summit Sponsors, Get ready for an exciting week! We are going to open the Marketplace a tad earlier today - 11:00am instead of 11:15am. Kelly [cid:C6631417-1930-4363-8DB4-97D866AE7FA0@tfbnw.net] FNTECH event management email: kellyg(a)fntech.com<mailto:kellyg@fntech.com> mobile: 650.208.0251

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Making announcements at the Summit? We want to help promote them
by Allison Price 16 May '18

16 May '18

Hi everyone, If you are making announcements at the upcoming Vancouver Summit, we would like to help you promote them. Like we have done at previous Summits, we email attending media a list of announcements including those from the Foundation, users and participating sponsors. This can include (but is not limited to) product announcements, new customers speaking, new partnerships, etc. Following the Summit, we publish a Superuser article that summarizes the announcements and is promoted heavily. You can reference the Boston <http://superuser.openstack.org/articles/openstack-summit-boston-recap-post/> and Sydney <http://superuser.openstack.org/articles/openstack-sydney-summit-recap-50-th…> articles as examples. Please reply to me directly if your organization has news that you are releasing during the Summit week (May 21-24) and would like us to help promote. We can keep the news under embargo until your release goes live. Thanks! Allison Allison Price OpenStack Foundation allison(a)openstack.org

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OpenStack Summit Vancouver is almost here: Important Summit Details
by Kelly Gotelli 15 May '18

15 May '18

OpenStack Summit Vancouver is almost here! Below are a few last minute friendly reminders and important details for the upcoming Summit: Marketplace (Expo) Set-up: All Sponsors Sunday, May 20 8:00am –7:00pm Monday, May 21 8:00am-10:00am *All boxed must be ready to be removed from show floor no later then 9:30am on Monday, May 21. Sponsor Meeting Rooms Set-up: Sunday, May 20 1:00pm – 6:00pm Open Infrastructure Marketplace Hours*: Monday, May 21 11:15am – 7:30pm *Marketplace will be closed to attendees from 4:45 to 5:45pm for mixer set-up. Tuesday, May 22 9:00am – 6:00pm Wednesday, May 23 9:00am – 6:00pm Thursday, May 24 9:00am – 1:50pm OpenInfra Mixer in the Marketplace: Monday, May 21 6:00pm – 7:30pm Sponsor Meeting Hours: Monday, May 21 10:30 am – 6:00 pm Tuesday, May 22 8:30 am – 6:30 pm Wednesday, May 23 8:30 am – 6:00 pm Thursday, May 24 8:30 am – 6:00 pm *Rooms must be clear by 6:00 pm on Thursday, May 24 for dismantle. Sponsor Marketplace Dismantle: Thursday, May 24 2:00 pm – 8:00pm Registration Hours: All Sponsors Sunday, May 20 8:00am – 6:00pm General Attendees: Sunday, May 20 1:00pm – 6:00pm Monday, May 21 7:00am – 6:30pm Tuesday, May 22 8:00am – 6:30pm Wednesday, May 23 8:30am – 6:30pm Thursday, May 24 8:30am – 5:00pm Exhibitor Appointed Contractor (EAC): If you are planing to have an EAC (exhibitor appointed contractor)/decorator assist with your set-up in your booth we MUST have your completed EAC form and insurance now. EACs will be allowed into the Marketplace (Expo) during Sunday, set-up hours ONLY. They will NOT have access to the Marketplace (Expo)during Summit hours.If your EAC is not on our list they will NOT be allowed in Marketplace. Please instruct your EAC to pick-up their wristband at the Sponsor Assistance counter at registration Sunday, May 20 between 8:00am to 6:00pm. Event & Start-up Booth Restrictions: Your footprint on the expo floor is a 6.5ft x 6.5ft space. Full racks or equipment equal in size are not permitted. Removing the 6ft table is not allowed. 8ft x 8ft or 10ft x 10ft pop-up booth are NOT permitted and will be removed from the expo floor. Outbound Shipping: If you have materials that need to be shipped out from the Summit please stop by the Sponsor Service Shipping Counter before Load-out on Thursday, May 24 to pick-up a Bill of Lading. Other Important Information: Venue Map: https://www.openstack.org/summit/vancouver-2018/venues Onsite meeting room space is available, please visit Sponsor Services or Sponsor Assistance at registration for additional information or to book a meeting room. Hourly: Ad-Hoc Meeting Space Capacity: Up to 12 people Location: Level 1 of the West Convention Centre, room 103 (near registration) Amenities: Room includes a boardroom table for 12, power strip on the table and Summit Wifi. Cost: $200 USD per hour, payment accepted via credit card only. Daily: East VCC Meeting Rooms Capacity: Up to 16 people Location: East Level of the Convention Centre, several rooms available. Amenities: Rooms include a boardroom table for 16, power strip on the table and Summit Wifi. Cost: $1500 USD per day, payment accepted via credit card only. Outstanding Invoices: Friendly reminder that overdue sponsorship invoices must be paid prior to the Summit. Please follow-up with Kendall directly if you have an outstanding balance. Please let me know if you have any last minute questions about the upcoming Summit. Wishing you all a successful show. Kelly [cid:4C6D8BBC-CF0F-4E90-88F6-7F22B06149B2@attlocal.net] [cid:C6631417-1930-4363-8DB4-97D866AE7FA0@tfbnw.net] FNTECH event management email: kellyg(a)fntech.com<mailto:kellyg@fntech.com> mobile: 650.208.0251

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OS YVR: Ad Hoc/Daily meeting rooms
by Jacki Krawiecki 11 May '18

11 May '18

Hi Vancouver Sponsors! We have meeting space available for both hourly and daily use at the Summit. Sponsors are now able to pre-reserve the meeting rooms. During the Summit the meeting rooms will be open for all attendees to book. Rooms and time slots will be reserved on a first requested, first served basis. Please see room details below and the link to the schedule. Respond to this email if you would like to reserve either the ad hoc hourly meeting room or the full day meeting rooms. I will follow up with a confirmation and payment will be made thru the FNTECH portal. Hourly: Ad-Hoc Meeting Space Capacity: Up to 12 people Location: Level 1 of the Convention Centre, room 103 (near registration) Amenities: Room includes a boardroom table for 12, power strip on the table and Summit Wifi. Cost: $200 USD per hour, payment accepted via credit card only. Sponsors may pre-book up two two hours a day. Once onsite, Attendees and Sponsors are able to book any remaining time slots. Daily: East VCC Meeting Rooms Capacity: Up to 16 people Location: East Level of the Convention Centre, several rooms available (see schedule) Amenities: Rooms include a boardroom table for 16, power strip on the table and Summit Wifi. Cost: $1500 USD per day, payment accepted via credit card only. Click HERE<https://docs.google.com/spreadsheets/d/1pHVpdboSexWotF-gjd3PmHrn-n9_TAw6dpw…> for the schedule - please note there are different tabs for the AD HOC and the DAILY meeting rooms. Let me know if you have any questions. Look forward to seeing you all in Vancouver! Kind regards, Jacki Krawiecki FNTECH 404.272.7082 c. jacki(a)fntech.com<mailto:jacki@fntech.com> www.fntech.com

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Final Call: OpenStack Summit Booth Staff Credentials - Deadline tomorrow, May 11
by Kelly Gotelli 10 May '18

10 May '18

Dear OpenStack Summit Vancouver Sponsors, The deadline to enter booth staff names in the FNTECH Sponsor Services portal is tomorrow Friday, May 11. Note: this is also the last day to redeem registration codes thru Eventbrite. Please ensure that all staff is registered thru Eventbrite AND entered into the portal by 11:59pm PST. To avoid problems onsite, please read these important details regarding Marketplace access during the OpenStack Summit Vancouver. BOOTH STAFF CREDENTIALS: In order to get into the OpenStack Marketplace before or after regular hours, employees ARE REQUIRED to have the “Booth Staff Credential" on their Summit badge to get past security. To get this extra credential, their name must be entered into your FNTECH account and they must be registered to attend the Summit via Eventbrite. Entering someone’s name on the portal does not register them for the Summit. Please register them thru Eventbrite AND add them into the FNTECH Sponsor Portal. To enter employee names for the Booth Staff Credential: *Log into here: https://sponsorservices.fntech.com *Click: Booth Staff Credential tab (see screenshot below) *Enter staff names that require early/late access to your booth for set-up/dismantle - only one name per line. Thank you, Kelly [cid:F444C724-58F5-4F61-B89E-DDAF0EB79819@attlocal.net] [cid:C6631417-1930-4363-8DB4-97D866AE7FA0@tfbnw.net] FNTECH event management email: kellyg(a)fntech.com<mailto:kellyg@fntech.com> mobile: 650.208.0251

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May 11 Last Day to Redeem Reg Codes
by Kendall Waters 10 May '18

10 May '18

Hi Summit sponsors, Friendly reminder that Friday, May 11 is the last day to redeem all registration codes so please register with your codes before they expire. Registration codes cannot be used onsite. No exceptions will be made. Please let me know if you have any questions! Cheers, Kendall Kendall Waters OpenStack Marketing kendall(a)openstack.org

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Attending Press & Analysts - OpenStack Summit Vancouver 2018
by Kendall Waters 09 May '18

09 May '18

Hi everyone, We are getting very excited for the OpenStack Summit in Vancouver and we hope you are too! Attached you’ll find the current list of press and analysts who are confirmed to attend the Summit. Cheers, Kendall Kendall Waters OpenStack Marketing kendall(a)openstack.org

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Deadline Reminder: Early Bird Pricing on Sponsor Services for OpenStack Summit Vancouver (April 25)
by Kelly Gotelli 08 May '18

08 May '18

Don't miss out! Log-in to your FNTECH Sponsor Services portal today to take advantage of Early Bird pricing. https://sponsorservices.fntech.com/login Sponsor Services Order Deadlines: • Early Bird Pricing Deadline: Wednesday, April 25 at 11:59pm PST • Standard Pricing Deadline: Wednesday, May 9 at 11:59pm PST • Sponsor Services Site will be closed: Friday, May 11 at 11:59pm PST All pre-Summit orders must be received by: Friday, May 11 at 11:59pm PST. Any orders requested after this date will be processed onsite based on availability. Please let me know if you have any outstanding Summit questions at this time. Thank you Kelly [cid:C6631417-1930-4363-8DB4-97D866AE7FA0@tfbnw.net] FNTECH event management email: kellyg(a)fntech.com<mailto:kellyg@fntech.com> mobile: 650.208.0251

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OpenStack Summit Vancouver Shipping Details
by Kelly Gotelli 03 May '18

03 May '18

Dear OpenStack Summit Vancouver Sponsors, Incase you missed these important shipping details please find the attached shipping documents: * OpenStack Summit Vancouver Shipping Manual * Acknowledgement of handling form * Advanced warehouse Shipping Label Important Shipping Deadlines: Friday, May 11: Acknowledgement of handling form is due Monday, May 14: Last day shipments can be received at the advanced warehouse Direct Delivery - by appointment only Direct delivery to the show site is only available upon request. To Schedule a direct to show delivery please contact: shipping(a)FNTECH.com<mailto:shipping@FNTECH.com>. If you have any Shipping related questions at this time please feel free to reach out to shipping(a)fntech.com<mailto:shipping@fntech.com>. Thanks Kelly

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