April 2015 - Summitsponsors - lists.openinfra.dev

May 13 Reg Code Deadline
by Claire Massey 12 May '15

12 May '15

Hi there, Reminder - May 13 at 11:59pm PT is the deadline to use your Summit registration codes. If you haven’t already, please go ahead and get your team registered now, here <https://www.eventbrite.com/e/openstack-summit-may-2015-vancouver-tickets-14…>. After May 13 the codes will no longer work. No extensions, no exceptions. Please do not miss this deadline! Your registration codes are located in two places: * The FNtech Show Services site * In an email with the subject “Registration Codes OpenStack Vancouver Summit”. The email was sent from either Kendall(a)openstack.org or Shari(a)openstack.org. If you have any issues finding your codes please let us know asap. Thanks! Claire

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OpenStack Summit Vancouver Sponsor Lanyards & EAC
by Kelly Gotelli 08 May '15

08 May '15

Dear OpenStack Summit Sponsors, Please see important details below for the upcoming OpenStack Summit Vancouver: SPONSOR LANYARDS: As you know all booth staff that need early/late access to the OpenStack Summit Marketplace Expo floor MUST have a sponsor lanyard. Please enter booth staff names into the FNTECH Show Service Portal on the Sponsor Lanyard tab (see attached image). Please note the following details: * All Staff MUST be registered for the Summit. Register for a OpenStack Summit badge here: https://www.eventbrite.com/e/openstack-summit-may-2015-vancouver-tickets-14… * Enter your booth staff names on the FNTECH Show service portal here: https://showservices.fntech.com/login * This lanyard ALONE does not grant you access to the Summit. * This lanyard MUST be associated with a Summit badge. * Expo opens Monday, May 18th @ 6:00pm. If your booth staff does not have a lanyard they will NOT be allowed onto the floor until 6:00pm. * Deadline to submit Booth Staff names: Friday, May 8 Please let us know if you have any questions at this time. Kelly Kelly Gotelli FNTECH event management email: KellyG(a)fntech.com<mailto:KellyG@fntech.com> mobile: 650.208.0251 www.fntech.com<http://www.fntech.com> [cid:14E621CC-D89D-4F2A-91D6-2FC40CB32EED]

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Confirmed Media List
by Claire Massey 05 May '15

05 May '15

Hi everyone, Attached you’ll find the current list of press and analysts that are confirmed to attend the May OpenStack Summit in Vancouver. In a few weeks we will provide a final list with any additional folks. Please note that all of the analysts will be unavailable to take any meetings during the Summit on Monday. Throughout the week the official badged media members may invite you into the Media Lounge or dedicated Media Interview Room for briefings. These rooms are only available for official media members to use - along with their invited interviewees. Badges will be checked at the doors. If you’re interested in reserving your own private meeting room in the Summit venue - we have an Ad Hoc Meeting room that’s available for rent at the rate of $250/hour, maximum of 4 hours per company. You’ll be able to reserve this room onsite at the registration desk during the Summit; you may not reserve it in advance of arriving onsite. As part of our communication plans for the Summit, please use the OpenStack News <https://www.openstack.org/news/> page to upload your news in advance of the Summit. The tool will allow you to specify an embargo date and time. Please upload your news by May 4, as knowing what the community is planning will help us promote your news to the media during OpenStack Foundation media briefings and outreach. We will respect all embargoes that you note. Upload news here <https://www.openstack.org/news-add>. Also, we will again host a room at the Summit for the #vBrownBag Tech Talks. The Tech Talks offer a forum for community members to give brief 10-minute presentations. There is a small in-person audience and the presentations are recorded and quickly uploaded to YouTube. You can submit talks and learn how to sponsor the program here <http://openstack.prov12n.com/vbrownbag-techtalks-in-vancouver/>. If there's anything specific that we can do to support your PR efforts at the Summit, please let us know. We look forward to seeing you in Vancouver! Cheers, Claire

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Share Your Official Evening Event
by Claire Massey 29 Apr '15

29 Apr '15

Hi there, If you’re planning to host an official evening event during the Summit - please share your details with us and your fellow sponsors! Below is the current list of parties that I collected from a previous email thread over on the general OpenStack marketing mailing list. Please reply ALL to this group here and share your party plans too. As a reminder - all official evening events must have a minimum capacity of 200 people, be scheduled outside of official Summit hours, be open for all summit attendees to RSVP, and adhere to the Summit code of conduct <https://www.openstack.org/summit/vancouver-2015/code-of-conduct>. If you meet this criteria then your event will be listed on the official Summit schedule. Thanks! Claire Monday, May 18 * Expo Hall Booth Crawl Happy Hour, 6:00 - 7:30pm Tuesday, May 19 * HP, 6:30pm - 12:00am * Intel, 7:00 -11:00pm Wednesday, May 20 * DreamHost & Akanda, 7:30 - 10:30pm

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OpenStack Summit Vancouver Sponsor Deadline Reminders: Shipping & Standard Pricing
by Kelly Gotelli 24 Apr '15

24 Apr '15

Dear OpenStack Summit Vancouver Sponsors, Please see details below for upcoming Summit deadlines: * Friday, May 1 at 11:59pm PST: Standard Pricing Orders are DUE. Please log-in to your FNTECH Show Service account to finalize your orders today. * Monday, May 4: Acknowledgement of Inward/Outward Handling form is due. Please see attached shipping documents. If you have any shipping related questions please contact Ian Prothero, shipping(a)fntech.com<mailto:shipping@fntech.com>, right away. Please let us know if you have any other questions at this time. Thanks Kelly Kelly Gotelli FNTECH event management email: KellyG(a)fntech.com<mailto:KellyG@fntech.com> mobile: 650.208.0251 www.fntech.com<http://www.fntech.com>

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OpenStack Summit Vancouver Booth Crawl Details! Don't Miss Out
by Kelly Gotelli 22 Apr '15

22 Apr '15

Dear OpenStack Summit Vancouver Sponsors, As many of you know, OpenStack is planning a Booth Crawl Happy Hour to welcome all attendees on Monday evening, May 18 from 6:00-7:30pm. This will be the Grand Opening of the Summit Marketplace Expo Hall! All attendees are invited to join us in The OpenStack Community MarketPlace for drinks and snacks; this is a great time to mix, mingle and checkout the sponsor booths. All sponsors must staff their booth during this time. We encourage you to offer food and/or beverage items to draw people to your booth. Attached are some ideas and pricing from the Vancouver Convention Centre Catering department, exclusive caterer for the Summit. These are just a few suggestions, we're sure you'll come up with some creative ideas of your own! To avoid multiple duplication of selections between sponsors, OpenStack must APPROVE participation and item being served. Please confirm your participation with Sarah Krawiecki, sarah(a)fntech.com<mailto:sarah@fntech.com> and Kelly Gotelli, kellyg(a)fntech.com<mailto:kellyg@fntech.com> by Monday, April 27. Items will be available on a first come, first requested basis. Once your item is confirmed, Sarah will provide you with your onsite catering contact. Please let us know if you have any questions. We look forward to hearing from you! Kelly Kelly Gotelli FNTECH event management email: KellyG(a)fntech.com<mailto:KellyG@fntech.com> mobile: 650.208.0251 www.fntech.com<http://www.fntech.com>

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More Free Vancouver Registration Codes for Retweets
by Claire Massey 21 Apr '15

21 Apr '15

Hi there, If you'd like to secure a few additional FREE Full Access level Summit registration codes to give to your customers - then here's your chance! Simply follow these three steps. The quantity of codes given to you will vary based on the quantity of followers of your company's Twitter handle. Once you've completed all three steps then we will provide you with a few free Summit registration codes. STEP ONE Reply to this email confirming your participation. STEP TWO Retweet this Tweet from you company’s main Twitter handle - no later than March 31 at 3:00pm PT. Tweet: https://twitter.com/OpenStack/status/581500525524320257 STEP THREE Retweet another Tweet that the @OpenStack Twitter handle will send out the second week of April. We will share the direct link to the second Tweet once it's live. You must Retweet that Tweet within 5 days after it is published on Twitter. We encourage you to give these additional free codes to OpenStack operators/users and your customers. All registration codes must be redeemed no later than May 13 at 11:59pm PT. Cheers, Claire

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Additional Hotel Blocks Open
by Claire Massey 18 Apr '15

18 Apr '15

Hi everyone, We’ve just opened two additional hotel room blocks at Sutton Place and Coast Coal Harbour. You can make reservations via the Booking links for each hotel here <https://www.openstack.org/summit/vancouver-2015/about-vancouver/#hotels>. Hurry - these rooms will likely sell out fast! Cheers, Claire

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Fwd: [Women-of-openstack] Vancouver Summit Save the Date!
by Claire Massey 10 Apr '15

10 Apr '15

FYI - Below is the information I just shared with the Women of OpenStack group. If you’re interested in participating you can join the group mailing list here: http://lists.openstack.org/cgi-bin/mailman/listinfo/women-of-openstack Begin forwarded message: From: Claire Massey <claire(a)openstack.org> Date: April 9, 2015 at 3:54:37 PM CDT To: women-of-openstack(a)lists.openstack.org Subject: [Women-of-openstack] Vancouver Summit Save the Date! Hi there, If you’re planning to attend the Summit in Vancouver, May 18-22, then please SAVE THE DATE for the following Women of OpenStack events! More details and RSVP links coming soon. Cheers, Claire SUNDAY Women of OpenStack Networking Event sponsored by Intel and IBM You won’t want to miss this two-part event! RSVP links and more detailed will be shared soon. Space is limited so an RSVP will be required! Yacht Cruise, 3:00 - 6:00pm Part One: We will board a chartered yacht <http://www.sunsetbaycharters.net/yacht/> and slowly cruise around the perimeter of Vancouver from 3:00 - 6:00pm. The city and mountains views are spectacular from the water! Beverages and snacks will be provided. Happy Hour, 6:00 - 7:30pm Part Two: Following the boat cruise we will head to The Roof <http://the-roof.ca/#/34-2/>, a nearby venue, for Happy Hour and hors d’oeuvres from 6:00 - 7:30pm. Transportation will be provided from the boat dock to The Roof venue. Folks who are unable to arrive in time to partake in the boat ride are encouraged to attend the Happy Hour. The Roof venue is a 10-minute walk from the Convention Centre and surrounding Summit hotels. More details will be shared soon. MONDAY Ally Skills Workshop <https://adainitiative.org/what-we-do/workshops-and-training/> lead by the Ada Initiative - Sponsored by the Women of OpenStack, 2:00-6:00pm A workshop designed to teach men simple, everyday ways to support women in their workplaces and communities. This event is geared towards men participants and has a very limited capacity so there will be an application. Details will be announced soon. Please encourage your male colleagues to participate! TUESDAY Breakfast Working Session, 7:00-8:45am There will again be a working breakfast session for the Women of OpenStack on Tuesday morning before keynotes. Details coming soon! Session: Standing Tall in the Room <https://openstacksummitmay2015vancouver.sched.org/event/b284b605b47b6652358…>, 2:00-2:40pm Room 110 Join this panel of empowered women as we cover some of the tips and tricks for getting heard in an environment filled with many egos and opinions. Presenters: Beth Cohen, Nalee Jang, Liz Joseph, Rainya Mosher, Radha Ratnaparkhi, Shilla Saebi and Alexandra Settle. Tech Talk Presentations, 11:00am - 6pm Room 106 SUBMIT TALKS HERE! <http://openstack.prov12n.com/vbrownbag-techtalks-in-vancouver/> The #vBrownBag Tech Talks are brief 10-minute talks presented to a very small audience (less than 20 people). The talks are livestreamed, video recorded and posted online within 24 hours. This is a great way to ease into presenting if you’re not yet comfortable with public speaking. All of the Tech Talks slots on Tuesday have been reserved for the Women of OpenStack. There are still 15 slots open - It’s not too late to submit a talk! WEDNESDAY Afternoon Coffee Break Sync, 4:00-4:30pm Join your fellow Women of OpenStack to sync up once more during the Summit and provide feedback on how your Summit experience is going thus far. Coffee and snacks will be provided. The exact location will be shared soon.

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ALL Hotel Blocks Sold Out
by Claire Massey 08 Apr '15

08 Apr '15

Hi everyone, FYI - ALL 8 of the discounted hotel room blocks <https://www.openstack.org/summit/vancouver-2015/about-vancouver/#hotels> are now sold out! We’re working to open an additional block at another hotel - if this happens I’ll let you know. Best, Claire

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