September 2015 - Summitsponsors - lists.openinfra.dev

Attending Media List OpenStack Tokyo
by Claire Massey 15 Oct '15

15 Oct '15

Hi everyone, Attached you’ll find the current list of press and analysts who are confirmed to attend the October OpenStack Summit in Tokyo. In the coming days we’ll provide a final list with any additional folks. Please note that most of the Japanese media members have not yet been added to the attached list - they will be included on the final version. Some of the invited media who are not fluent in English may be accompanied by interpreters - but we cannot guarantee the availability of their translation services. If you would like to arrange briefings with these media members and require translation to do so - then please plan to hire and register your own interpreters. The invited media members will be unavailable to take meetings with you during Summit hours on Wednesday, October 28. At that time they will be attending the keynote presentations and a closed-door session. Throughout the Summit the official badged media members may invite you into the Media Lounge or dedicated Media Interview Room for briefings. These rooms are only available for official media members to access - along with their invited interviewees. Badges will be checked at the door. The Media Interview Room is the Emerald Room in the New Takanawa (#2 Pink building on maps). The Media Lounge is in the Wakakusa Room on Level 2 of PAMIR (#3 Blue building on maps). Both of these locations require a full access level pass to access. Detailed venue maps will be shared soon. If you’re interested in reserving your own private meeting room in the Summit venue - we have an Ad Hoc Meeting Space that’s available for rent at the rate of $150 USD per hour, maximum of 4 hours per company. You’ll be able to reserve this room onsite at the Sponsor Services desk in the expo hall, anytime after Keynotes conclude on Tuesday, October 27; you may not reserve this space in advance of arriving onsite at the Summit. As part of our communication plans for the Summit, please use the OpenStack News <http://www.openstack.org/news> page to upload your news in advance of the Summit. The tool will allow you to specify an embargo date and time. Please upload your news by October 21, as knowing what the community is planning will help us promote your news to the media during OpenStack Foundation media briefings and outreach. We will respect all embargoes that you note. Upload news here by clicking the “post a news article” link on the top left: http://www.openstack.org/news Following the Keynotes on Wednesday we encourage you to attend The Media Talks Back to OpenStack <http://sched.co/4BEt> Session with Media and Analysts at 11:15am in the Oygyoku Room on Level 1 of PAMIR (#3 Blue building on maps). If there's anything specific that we can do to support your PR efforts at the Summit, please let us know. We look forward to seeing you in Tokyo! Cheers, Claire

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September 29 Price Increase - OpenStack Summit Tokyo
by Kendall Waters 29 Sep '15

29 Sep '15

Hi everyone, Just a reminder that the registration price for the Tokyo Summit will INCREASE to $1,000 USD next Tuesday, September 29th at 11:59pm (PT). Register HERE <https://openstacksummitoctober2015tokyo.eventbrite.com/> before the price increases! Also, all discount registration codes will expire on October 19, 2015 at 11:59pm (PT) (This applies to speakers, ATCs, sponsors, etc.) Cheers, Kendall VISA INFORMATION: If you require a visa to travel to Japan, please carefully read the instructions HERE <https://www.openstack.org/summit/tokyo-2015/tokyo-and-travel/#visa>. The entire visa process can take up to 5 weeks to complete so APPLY NOW 1. First, you will need to have booked your flights, hotel accommodation, and Summit registration BEFORE applying for visa invitation support 2. Then complete the visa request form on the Summit Tokyo and Travel Page HERE <https://openstack.formstack.com/forms/visa_request_form> 3. Receive a hardcopy of your visa invitation documents in the mail and apply for a visa at your local Japanese embassy or consulate 4. Wait for your visa to be issued, which may take up to 10 business days and pick it up from the embassy All visa requests must be made before October 1.

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Austin 2016 OpenStack Summit Sponsorship Prospectus Preview
by Claire Massey 24 Sep '15

24 Sep '15

Hi everyone, Following Tokyo the next OpenStack Summit will be held in Austin, Texas, April 25-29, 2016. If you’re interested in sponsoring it - please review the Austin OpenStack Summit Sponsorship Prospectus Preview <https://www.openstack.org/summit/austin-2016/>. This high-level document is intended to help you with budget planning for the first half of 2016. A more detailed and final version of the prospectus will be made available by early December 2015. In addition to the sponsorship packages listed we strongly encourage you to budget some dollars towards co-sponsoring the official evening event at the Summit. More party details will be included in the final prospectus - stay tuned! If you have any questions please contact summit(a)openstack.org <mailto:summit@openstack.org>. Cheers, Claire IMPORTANT DATES - AUSTIN SUMMIT: * December 14, 2015 - Executable summit contract is made available for signature. Same process as previous Summits. * Mid-December, 2015 - Call for Speakers (CFP) opens. * January 20, 2016 - Invoices are mailed to confirmed sponsors. Confirmed sponsors begin booth location selection, receive access to the sponsor services site, receive registration codes, etc. * February 1, 2016 - Call for Speakers (CFP) submission deadline. * March 8, 2016 - Final date that signed sponsorship contracts will be accepted.

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答复: 答复: Call for Training & Certification Sessions at Tokyo Summit
by Zhoujinghuan (Joann, IT Branding) 24 Sep '15

24 Sep '15

Is it about the sponsor message? Do you have the guide book of OST? 发件人: Shari Mahrdt [mailto:shari@openstack.org] 发送时间: 2015年9月23日 1:05 收件人: summitsponsors(a)lists.openstack.org<mailto:summitsponsors@lists.openstack.org> 主题: [Summitsponsors] Call for Training & Certification Sessions at Tokyo Summit Hi everyone, We wanted to reach out to all sponsors and inquire if any of you are planning OpenStack training or certification classes before or after the Summit (October 27-30). If you are, please let me know the following details by Monday, September 28, 2015: Title Dates Duration Time Location Registration link We will be putting together a blog post to advertize these sessions and make sure Summit attendees can take advantage of your offers and make the most of their visit to Tokyo. Cheers, Shari Shari Mahrdt OpenStack Marketing shari(a)openstack.org<mailto:shari@openstack.org>

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Call for Training & Certification Sessions at Tokyo Summit
by Shari Mahrdt 24 Sep '15

24 Sep '15

Hi everyone, We wanted to reach out to all sponsors and inquire if any of you are planning OpenStack training or certification classes before or after the Summit (October 27-30). If you are, please let me know the following details by Monday, September 28, 2015: Title Dates Duration Time Location Registration link We will be putting together a blog post to advertize these sessions and make sure Summit attendees can take advantage of your offers and make the most of their visit to Tokyo. Cheers, Shari Shari Mahrdt OpenStack Marketing shari(a)openstack.org <mailto:shari@openstack.org>

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Important OpenStack Summit Sponsor Deadline Reminders: Standard Pricing and more.
by Kelly Gotelli 23 Sep '15

23 Sep '15

Dear OpenStack Summit Tokyo Sponsors, Friendly reminder of the upcoming deadlines: * Due NOW: Networking & Electrical Booth Layout (Spotlight, Premier and Headline Sponsors) * Monday, September 28 – AV, Electrical, Furniture, Labor, Lead Retrieval, Networking form STANDARD Pricing * Monday, September 28- EAC form and insurance (if applicable) * Wednesday, September 30 – All Booth Crawl orders and final payments must be received by midnight on Wednesday, September 30 (JST) to the Prince Hotel and Convention Center. (Confirmed Booth Crawl Participants only) General Summit Reminders: All Sponsors: ONLY the official lanyard sponsor is permitted to distribute lanyards to Summit attendees. Headline, Premier & Spotlight Sponsors: Microphones or any sound amplifying equipment are not permitted in Sponsor booths. Your booth must remain open on 3 sides. Custom demo furniture is permitted but must meet height limitations found on page 10 of the Sponsor Manual. Please see dropbox link for sample photos from previous summits: https://www.dropbox.com/sh/4iaqtkkvjjd8sdc/AADzFuy8W1leNKpyDwCe0lbCa?dl=0 Event & Start-up: Microphones or any sound amplifying equipment are not permitted in Sponsor booths. Your footprint on the expo floor is a 6.5ft x 6.5ft (1.98M) space. Full racks or equipment equal in size are not permitted. Removing the 6ft table is not allowed. 8ft x 8ft or 10ft x 10ft pop-up booth are NOT permitted and will be removed from the expo floor. We are happy to offer translating services for this Summit. If you are interested in having a translator in your booth or have documents translated for the upcoming Summit please reach out for a custom quote. Request and orders must be confirmed by Friday, October 2. As always, I am more than happy to jump on a call to discuss your presence at the Summit. Please let me know if you have any questions at this time. Thanks, Kelly Kelly Gotelli FNTECH event management email: KellyG(a)fntech.com<mailto:KellyG@fntech.com> mobile: 650.208.0251 www.fntech.com<http://www.fntech.com>

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OpenStack Tokyo Summit Booth Crawl Details
by Kelly Gotelli 18 Sep '15

18 Sep '15

Dear OpenStack Summit Tokyo Sponsors, As many of you know, OpenStack is planning a Booth Crawl Happy Hour to welcome all attendees to the OpenStack Tokyo Summit on Tuesday evening, October 27 from 6:00-7:30pm (18:00 - 19:30). All attendees are invited to join us in The OpenStack Community MarketPlace for drinks and snacks; this is a great time to mix, mingle and check out the sponsor booths. All sponsors are required to staff their booth during this event. We encourage you to offer food and/or beverage items to draw people to your booth. We suggest that you serve a minimum of 400 people, as the expected number of attendees to pass through the Marketplace is at least 2,500 during the booth crawl. Attached are items and pricing from the Grand Prince International Convention Center & Hotels Catering department, exclusive caterer for the Summit. To avoid duplication between sponsors, OpenStack must APPROVE your participation and the item(s) being served. Please confirm your participation with Sarah Krawiecki, sarah(a)fntech.com<mailto:sarah@fntech.com> and Kelly Gotelli, kellyg(a)fntech.com<mailto:kellyg@fntech.com> by Monday, September 14. Items will be available on a first come, first requested basis. Once your item is confirmed, Sarah will provide you with your onsite catering contact. Please let us know if you have any questions. We look forward to hearing from you! Kelly & Sarah Kelly Gotelli FNTECH event management email: KellyG(a)fntech.com<mailto:KellyG@fntech.com> mobile: 650.208.0251 www.fntech.com<http://www.fntech.com>

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Re: [Summitsponsors] Schedule Live - Tokyo OpenStack Summit
by Kendall Waters 16 Sep '15

16 Sep '15

Hi everyone, The mobile apps for the Tokyo Summit are now available for download! If you attended the Vancouver Summit, then you can simply update the same mobile app to use for the Tokyo Summit. For Apple devices, click HERE <https://itunes.apple.com/WebObjects/MZStore.woa/wa/viewSoftware?id=98721629…> to download. For Android devices, click HERE <https://play.google.com/store/apps/details?id=org.sched.openstacksummitmay2…> to download. See you in Tokyo! Cheers, Kendall > On Aug 26, 2015, at 1:25 PM, Kendall Waters <kendall(a)openstack.org> wrote: > > Hi everyone, > > The schedule for the upcoming OpenStack Summit in Tokyo <https://www.openstack.org/summit/tokyo-2015/> is now available! > > SCHEDULE: https://www.openstack.org/summit/tokyo-2015/schedule/ <https://www.openstack.org/summit/tokyo-2015/schedule/> > > There are two views for the Summit schedule. The Main Conference view is what the vast majority of attendees should use. Active Technical Contributors and operators who contribute to the Mitaka release cycle should use the Design Summit + Main Conference view of the Summit schedule. > > MOBILE APP > In the coming weeks the schedule mobile app will also be available for download. We will notify the community at that time. If you attended the Vancouver Summit then you can simply update the same mobile app to use for the Tokyo Summit. > > SPEAKER NOTIFICATIONS > If you submitted a talk - check your email. Everyone who submitted a speaking proposal for the Summit will soon receive an email notification to let them know whether or not their talk is accepted. The email sent to selected speakers contains next steps and a Summit speaker registration code. Each speaker is responsible for registering themselves to attend the Summit. Please make sure your colleagues read the email and complete this step. > > Contact summit(a)openstack.org <mailto:summit@openstack.org> with any questions. > > We’ll see you in Tokyo in two months. > > Cheers, > Kendall >

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Interview & Meeting Space in Tokyo
by Claire Massey 15 Sep '15

15 Sep '15

Hi everyone, We have two opportunities for you to reserve space on-site in Tokyo for semi-private meetings and public-facing (broadcast style) interviews. All sign-ups must be made on-site at the Summit beginning on Tuesday, October 27. All sign-ups are first-come, first-serve. Details below. Cheers, Claire 1-Hour Semi-Private Sponsor Meeting Space Available to Rent On-Site This space is created for those of you who were unable to secure one of our few private meeting rooms. You may reserve this space on-site at the Summit to use for semi-private meetings. Please note that this is not a hard-wall room. Space includes: - 10-person capacity (boardroom-style) - $150 USD per hour (max duration 4 hours per sponsor; payment via credit card only) - Location: Marketplace Expo Hall [Level B1F of the New Takanawa Building #1, shown in RED on all Summit maps]. -To reserve time, please visit Sponsor Services (same level), anytime after Keynotes conclude on Tuesday, October 27 - Available for Sponsors to rent: * Tuesday: 11:00 am - 6:00 pm (11:00 - 18:00) * Wednesday: 11:00 am - 6:00 pm (11:00 - 18:00) * Thursday: 9:00 am - 2:00 pm (9:00 - 14:00) 1-Hour Public Interview Counter Available to Reserve On-Site This space is created for those of you who bring your own video crews to the Summit to capture feet-on-the-street style interviews and other one-on-one segments. The Foundation will be using this counter for our own interviews throughout the Summit, but it is available for you to use during the below times. Space includes: - Location: Registration lobby, high traffic area [Level 1 of the PAMIR Building, shown in BLUE on all Summit maps]. - Space includes: 3 barstools, 1 narrow counter, power, lights - Signage included: 1 OpenStack Summit Tokyo sign - The space is available free of charge (max duration of 2 hours per sponsor) - Sponsor is responsible for supplying their own video cameras, lav microphones, video crew - To reserve time, please visit the Info Booth located in the Registration lobby (same area), anytime after Keynotes conclude on Tuesday, October 27 - Available for Sponsors to reserve (times include set-up and tear-down): * Tuesday: 3:00pm - 6:00pm (15:00 - 18:00) * Wednesday: 3:00pm - 6:00pm (15:00 - 18:00) * Thursday: 9:00 am - 11:30 am and 3:00pm - 6:00pm (15:00 - 18:00)

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OpenStack Summit Tokyo Deadline Reminders: Early Bird Pricing and More
by Kelly Gotelli 09 Sep '15

09 Sep '15

Dear OpenStack Summit Sponsors, Friendly reminder of the upcoming deadlines: * Due NOW: Please enter your company name in the Sponsor portal as you want it to appear on Summit signage. * Monday, September 14– AV, Electrical, Furniture, Labor, Lead Retrieval, Networking form EARLY BIRD Pricing * Monday, September 14– Networking & Electrical Booth Layout (Spotlight, Premier and Headline Sponsors) * Monday, September 14– Booth Crawl Participation Attached you will find the following documents: * OpenStack Summit Shipping Manual. If you have ANY questions regarding shipping to the Summit please reach out to Shipping(a)fntech.com<mailto:Shipping@fntech.com>. * Booth Crawl Catering menus from the Grand Prince International Convention Center & Hotels Catering department, exclusive caterer for the Summit. To avoid duplication between sponsors, OpenStack must APPROVE your participation and the item(s) being served. Please confirm your participation with Sarah Krawiecki, sarah(a)fntech.com<mailto:sarah@fntech.com> and Kelly Gotelli, kellyg(a)fntech.com<mailto:kellyg@fntech.com> by Monday, September 14. Items will be available on a first come, first requested basis. We are happy to offer translating services for this Summit. If you are interested in having a translator in your booth or have documents translated for the upcoming Summit please reach out for a custom quote. Please note I will be out of the office Thursday, September 10 and Friday, September 11. If you have questions while I am out please feel free to reach out to Jacki, jacki(a)fntech.com<mailto:jacki@fntech.com>. I will return to the office bright and early Monday morning to answer all your outstanding Summit questions. Thanks, Kelly Kelly Gotelli FNTECH event management email: KellyG(a)fntech.com<mailto:KellyG@fntech.com> mobile: 650.208.0251 www.fntech.com<http://www.fntech.com>

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