October 2015 - Summitsponsors - lists.openinfra.dev

TODAY 1:45pm Events Session - Please Attend!
by Claire Massey 29 Oct '15

29 Oct '15

Hi everyone, Reminder - please plan to attend the EVENTS portion of the Community Marketing Meeting TODAY! This is the second half of the session shown on SCHED. The first half of the session will focus on content marketing. EVENTS PORTION: 1:45 - 2:25pm, Thursday, October 29, Room Zuiko - http://sched.co/4AWB <http://sched.co/4AWB>. We will share news for the upcoming April 2016 Austin OpenStack Summit, highlight a new format for community evening events and distribute a small sponsor appreciation gift. Please send your event manager to this session. Note - the Expo Hall will close to attendees at 2:00pm - so immediately following this session you can tear down your booths. Also please remind your teams to pick up their swag giveaway BEFORE Stacker Swag closes at 2:00pm today. Thanks, Claire

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Attendee Demographics - Tokyo OpenStack Summit
by Claire Massey 27 Oct '15

27 Oct '15

Hi Everyone, Here are the demographics of the Summit attendees. Cheers, Claire Tokyo OpenStack Summit Registration Metrics 5,000+ Attendees 110 - Press & Analysts 86 - Sponsoring companies 56 - Countries represented by attendees 736 - Companies represented by attendees 50% - % of people attending a Summit for 1st time Attendees by Region: 46% - APAC 38% - North America 13% - Europe 2% - Middle East >1% - Latin America Attendees by Organizational Role: 28% - Developer 25% - Operator / User / Operations SysAdmin 19% - Product Strategy / Management / Architect 11% - Business Development / Marketing 10% - CEO / CIO / IT Manager 7% - Other Top countries w/ the most attendees, descending order: 1) United States 2) Japan 3) China 4) India 5) Korea 6) Canada 7) Israel 8) France 9) Australia 10) Germany

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Summit Sponsor Details: OpenStack Summit Tokyo is almost here!
by Kelly Gotelli 21 Oct '15

21 Oct '15

OpenStack Summit Tokyo is almost here! Below are a few last minute friendly reminders and important details for the upcoming Summit: Marketplace (Expo) Set-up: Headline Sponsors Only: Monday, October 26: 10:00am - 7:00pm (10:00 - 19:00) All Sponsors: Monday, October 26: 1:00pm – 7:00pm (13:00 – 19:00) Tuesday, October 27: 7:00am – 9:00am (07:00 – 9:00) Sponsor Lounge Set-up: Monday, October 26: 1:00pm – 7:00pm (13:00 – 19:00) Sponsor Meeting Rooms Set-up: Monday, October 26: 1:00pm – 7:00pm (13:00 – 19:00) Marketplace Hours: Tuesday, October 27: 10:45am – 4:40pm (10:45 – 16:40) & 6:00pm – 7:30pm (18:00 – 19:30) Wednesday, October 28: 10:45am– 6:10pm (10:45 – 18:10) Thursday, October 29: 9:00am –2:00pm (09:00 – 14:00) https://openstacksummitoctober2015tokyo.sched.org/overview/type/marketplace… Booth Crawl in the Marketplace: Tuesday, October 27: 6:00pm – 7:30pm (18:00 – 19:30) Sponsor Meeting Hours: Tuesday, October 27: 10:45 am – 6:00 pm* (10:45 - 18:00) Wednesday, October 28: 10:45 am – 6:00 pm* (10:45 - 18:00) Thursday, October 29: 9: 00am – 6:00 pm* (09:00 - 18:00) *Meeting rooms in the Sakura Tower (Green Building #5 on Summit maps) must be clear by 18:30 when the venue will lock the doors. Sponsor Marketplace Dismantle: Thursday, October 29: 2:10pm – 6:30pm (14:10 – 18:30) Sponsor Lanyards: Sponsor Lanyards will be distributed at Registration for booth staff that have been signed up for them in the Sponsor Services portal. A sponsor lanyard is REQUIRED to enter the Marketplace during set-up and pre-show hours. Please note a photo id is required at registration. Registration Hours: Monday, October 26: 12:30pm – 7:00pm (12:30 – 19:00) Sponsor: 12:30pm – 7:00pm (12:30 – 19:00) General Attendees: 3:00pm – 7:00pm (15:00 – 19:00) Tuesday, October 27: 7:00am – 7:00pm (7:00 – 19:00) Wednesday, October 28 7:15am – 6:00pm (7:15 – 18:00) Thursday, October 29: 7:15am – 6:00pm (7:15– 18:00) Friday, October 30: 8:30am – 1:00pm (8:30 – 13:00) (Design Summit Only) Exhibitor Appointed Contractor (EAC): If you are planing to have an EAC (exhibitor appointed contractor)/decorator assist with your set-up in your booth we MUST have your completed EAC form now. EACs will be allowed into the Marketplace (Expo) during Monday, set-up hours ONLY. They will NOT have access to the Marketplace (Expo) Tuesday morning or during Summit hours. If your EAC is not on our list they will NOT be allowed in Marketplace.Please instruct your EAC to pick-up their wristband at the Sponsor Assistance counter at registration Monday, October 26 starting at 1:00pm/13:00. Marketplace Chalkboards When you arrive to set-up your booth on the expo hall floor you will find a chalkboard adjacent to your booth that already has your company logo adhered to the top. On your booth/table you may also find a pile of other chalkboard stickers and instructions. Please manually adhere all of the provided stickers to your chalkboard to showcase how your company is involved with OpenStack. Event & Start-up Booth Restrictions: Your footprint on the expo floor is a 6.5ft x 6.5ft space. Full racks or equipment equal in size are not permitted. Removing the 6ft table is not allowed. 8ft x 8ft or 10ft x 10ft pop-up booth are NOT permitted and will be removed from the expo floor. Outbound Shipping: If you have materials that need to be shipped out from the Summit please stop by the Sponsor Service Shipping Counter before Load-out on Thursday, October 29 to pick-up a Bill of Lading. To expedite your outward shipment, please follow these important guidelines: * Please bring all shipping labels and supplies you need; materials and labels will not be supplied onsite. * Please fill out all shipping documents completely and clearly. Providing accurate, legible information is vital to your shipment returning without mishaps. (This is the same type of paperwork you filled out to ship your goods to this event.) * When you’re ready, visit the FNTECH show services desk onsite to let us know your goods are ready in your booth to be moved to the FNTECH staging area. * Items that are improperly labeled will go back to the advance warehouse and will be shipped out at the sponsor's expense after the show concludes. All outbound shipments will be sent to the return warehouse where they will be ready for pickup on November 2. Any shipments being picked up directly from show site will require an appointment from shipping(a)fntech.com<mailto:shipping@fntech.com>. Other Important Information: Venue Map: https://www.openstack.org/summit/tokyo-2015/campus-maps Lunch Menus and Location: https://www.openstack.org/summit/tokyo-2015/menus/ Please let me know if you have any last minute questions about the upcoming Summit. Wishing you all a successful show. Kelly FNTECH Sponsor Services Kelly Gotelli FNTECH event management email: KellyG(a)fntech.com<mailto:KellyG@fntech.com> mobile: 650.208.0251 www.fntech.com<http://www.fntech.com>

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Thursday 1:50pm Events Session - Please Attend!
by Claire Massey 20 Oct '15

20 Oct '15

Hi everyone, Please plan to attend the EVENTS portion of the Community Marketing Meeting! This is the second half of the session shown on SCHED. The first half of the session will focus on content marketing. EVENTS PORTION: 1:50 - 2:30pm, Thursday, October 29, Room Zuiko - http://sched.co/4AWB <http://sched.co/4AWB>. We will share news for the upcoming April 2016 Austin OpenStack Summit, highlight a new format for community evening events and distribute a small sponsor appreciation gift. Please send your event manager to this session. Note - the Expo Hall will close to attendees at 2:00pm - so immediately following this session you can tear down your booths. Thanks! Claire

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OpenStack Tokyo: Sponsor Lanyards
by Jacki Krawiecki 16 Oct '15

16 Oct '15

Dear OpenStack Summit Sponsors, Please see important details below for the upcoming OpenStack Summit Tokyo: SPONSOR LANYARDS: All booth staff that need early/late access to the OpenStack Summit Marketplace Expo floor MUST have a sponsor lanyard. Please log into your FNTECH Sponsor Services account to enter booth staff names on the Sponsor Lanyard tab (see attached image) to designate the staff members that need a sponsor lanyard. Please note the following details: * All Staff MUST be registered to attend the Summit. Register for the OpenStack Summit here: https://www.eventbrite.com/e/openstack-summit-october-2015-tokyo-tickets-17… * Booth staff names must also be entered on the FNTECH Show service portal. Log-in here: https://showservices.fntech.com/login and click on “Sponsor Lanyard” tab. * This lanyard ALONE does not grant you access to the Summit. * This lanyard MUST be associated with a Summit badge. * The Marketplace/Expo opens to all attendees on Tuesday, October 27 @ 10:45 am. If your booth staff does not have a sponsor lanyard, they will NOT be allowed onto the floor until Tuesday at 10:45 am. * The number of lanyards you receive is based on your sponsorship level, please refer to page 14 of the Sponsor Manual for details. * Deadline to submit Booth Staff names: Friday, October 16. Please let us know if you have any questions at this time. Thank you and we look forward to seeing you in Tokyo! [cid:F6F2B717-40FD-4620-A32B-84742CC002B4@hsd1.ga.comcast.net.] Jacki Krawiecki FNTECH 404.272.7082 c. jacki(a)fntech.com<mailto:jacki@fntech.com> www.fntech.com

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Attending Media List OpenStack Tokyo
by Claire Massey 15 Oct '15

15 Oct '15

Hi everyone, Attached you’ll find the current list of press and analysts who are confirmed to attend the October OpenStack Summit in Tokyo. In the coming days we’ll provide a final list with any additional folks. Please note that most of the Japanese media members have not yet been added to the attached list - they will be included on the final version. Some of the invited media who are not fluent in English may be accompanied by interpreters - but we cannot guarantee the availability of their translation services. If you would like to arrange briefings with these media members and require translation to do so - then please plan to hire and register your own interpreters. The invited media members will be unavailable to take meetings with you during Summit hours on Wednesday, October 28. At that time they will be attending the keynote presentations and a closed-door session. Throughout the Summit the official badged media members may invite you into the Media Lounge or dedicated Media Interview Room for briefings. These rooms are only available for official media members to access - along with their invited interviewees. Badges will be checked at the door. The Media Interview Room is the Emerald Room in the New Takanawa (#2 Pink building on maps). The Media Lounge is in the Wakakusa Room on Level 2 of PAMIR (#3 Blue building on maps). Both of these locations require a full access level pass to access. Detailed venue maps will be shared soon. If you’re interested in reserving your own private meeting room in the Summit venue - we have an Ad Hoc Meeting Space that’s available for rent at the rate of $150 USD per hour, maximum of 4 hours per company. You’ll be able to reserve this room onsite at the Sponsor Services desk in the expo hall, anytime after Keynotes conclude on Tuesday, October 27; you may not reserve this space in advance of arriving onsite at the Summit. As part of our communication plans for the Summit, please use the OpenStack News <http://www.openstack.org/news> page to upload your news in advance of the Summit. The tool will allow you to specify an embargo date and time. Please upload your news by October 21, as knowing what the community is planning will help us promote your news to the media during OpenStack Foundation media briefings and outreach. We will respect all embargoes that you note. Upload news here by clicking the “post a news article” link on the top left: http://www.openstack.org/news Following the Keynotes on Wednesday we encourage you to attend The Media Talks Back to OpenStack <http://sched.co/4BEt> Session with Media and Analysts at 11:15am in the Oygyoku Room on Level 1 of PAMIR (#3 Blue building on maps). If there's anything specific that we can do to support your PR efforts at the Summit, please let us know. We look forward to seeing you in Tokyo! Cheers, Claire

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MAPS & Directions Tokyo Airports to Summit Venue
by Claire Massey 14 Oct '15

14 Oct '15

Hi everyone, As you’ve probably identified by now - the Tokyo Summit venue is a complex campus of buildings that can be somewhat confusing to navigate. Also, if you’ve never before travelled to the Prince International Convention Center in Tokyo - then it’s going to be a little challenging for you to find it when you arrive at the Shinagawa Train Station. For these reasons we've created maps, directional videos and downloadable PDF files to help you. Technology fails from time to time. Batteries die. Satellites refuse to connect. So please do yourself a favor and *download and read the Summit maps now* to triumph over the urban terrain when you arrive. Seriously, you’re going to want this info to be downloaded and accessible offline on your phone / tablet / laptop when you land in Tokyo! We will be sharing this info with all registered attendees as well - but please HELP us spread the word to your teams before they fly! Thanks, Claire AIRPORT TO SUMMIT DIRECTIONS * Directions from Both Haneda & Nartita Airports <https://www.openstack.org/summit/tokyo-2015/tokyo-and-travel/#hotels> NARITA AIRPORT * Video directions to Summit <https://www.youtube.com/watch?v=_mlwE_Ha7Ws> * Downloadable Directions to Summit <https://www.openstack.org/assets/tokyo-summit/directions/OSTokyo-Narita-Dir…> HANEDA AIRPORT * Video directions to Summit <https://www.youtube.com/watch?v=85464R-1Eq8> * Downloadable Directions to Summit <https://www.openstack.org/assets/tokyo-summit/directions/OSTokyo-Haneda-Dir…> SUMMIT VENUE MAPS * All Summit Maps <https://www.openstack.org/summit/tokyo-2015/campus-maps> * High Level Campus Map <https://www.openstack.org/assets/tokyo-summit/OSTokyo-Map-Campus-Overview.j…> * Detailed Summit Map <https://www.openstack.org/assets/tokyo-summit/OSTokyo-Campus-Map-web.jpg> * Marketplace Expo Hall Map <https://openstack.org/assets/tokyo-summit/OSTokyo-Expo-Map.jpg> * Lunch Location Map <https://www.openstack.org/assets/tokyo-summit/lunch-menus/OSTokyo-Lunch-Map…>

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OpenStack Summit Tokyo: EAC and Shipping Reminder
by Kelly Gotelli 13 Oct '15

13 Oct '15

Dear OpenStack Summit Tokyo Sponsors, Important friendly reminders: * If you are planing to have an EAC (exhibitor appointed contractor)/decorator assist with your set-up in your booth we must have the attached EAC form completed and returned. Please return with the proper insurance documentation required by Wednesday, October 14. * Your EAC will be allowed into the Marketplace (Expo) during Monday, set-up hours ONLY. They will NOT have access to the Marketplace (Expo) Tuesday morning or during Summit hours. * If your EAC is not on our list they will NOT be allowed in Marketplace. * Please instruct your EAC to pick-up their wristband at the Sponsor Assistance counter at registration Monday, October 26 starting at 1:00pm/13:00. * Shipping Documentation is due NOW. If you have shipping related questions please contact shipping(a)fntech.com<mailto:shipping@fntech.com> right away. * Direct to Show shipments are by appointment only. * EAC’s that need to use the loading dock to drop off gear will also require a direct to show appointment. * Hand carried items must be hand carried. Small carts or dollies are NOT permitted on the show floor. * Personal vehicles are not permitted at the loading dock. Please contact shipping(a)fntech.com<mailto:shipping@fntech.com> if you plan to deliver via personal vehicle. Please let Ian or I know if you have any outstanding questions at this time. Kelly Kelly Gotelli FNTECH event management email: KellyG(a)fntech.com<mailto:KellyG@fntech.com> mobile: 650.208.0251 www.fntech.com<http://www.fntech.com>

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OpenStack Summit Registration Deadline: October 19
by Kendall Waters 13 Oct '15

13 Oct '15

Hi Summit Sponsors, You have LESS THAN ONE WEEK to use your sponsor registration codes. All registration codes will expire on October 19 at 11:59pm (PT). Check with your team and REGISTER <https://openstacksummitoctober2015tokyo.eventbrite.com/> with your codes before they expire! Cheers, Kendall Kendall Waters OpenStack Marketing kendall(a)openstack.org

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OpenStack Summit Tokyo: Last call for Sponsor Service Orders - Deadline October 12
by Kelly Gotelli 09 Oct '15

09 Oct '15

Dear OpenStack Summit Tokyo Sponsors, Friendly reminder that the FNTECH Sponsor Services Portal for OpenStack Summit Tokyo will be closing on Monday, October 12 at 11:59pm PST for all Pre-Summit Orders. Orders received after this time will be processed onsite at the Sponsor Services desk pending availability. Please feel free to email me with any outstanding questions you may have at this time. Kelly Kelly Gotelli FNTECH event management email: KellyG(a)fntech.com mobile: 650.208.0251 www.fntech.com

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