October 2017 - Summitsponsors - lists.openinfra.dev

OS SYD: final logistics
by Jacki Krawiecki 30 Oct '17

30 Oct '17

OpenStack Summit Sydney is almost here! Below are a few last minute friendly reminders and important details for the upcoming Summit: Registration Hours: Registration desk is located on the ground level of the ICC Sydney. Look for staff in Cyan/Bright blue shirts. Badges can only be picked up by the person that is registered, please be prepared to show identification. Sponsors Only Sunday, November 5: 8:00am – 6:00pm All Attendees Sunday, November 5: 1:00pm – 6:00pm Monday, November 6: 7:00am – 7:00pm Tuesday, November 7: 8:00am – 6:30pm Wednesday, November 8: 8:30am – 4:30pm (Coat & Bag Check until 6:30pm) Set-up/Load-in Hours: Marketplace (Expo) All Sponsors: Sunday, November 5: 8:00am – 7:00pm - all sponsors are invited to load-in during these hours, please allow yourself enough time to set-up. Monday, November 6: 8:00am - 10:00am *All booths must be show ready by 10:30am - All boxes will be removed from show floor no later then 10:30am on Monday, November 6. Sponsor Lounge: Sunday, November 5: 1:00pm – 7:00pm Sponsor Meeting Rooms: Sunday, November 5: 1:00pm – 7:00pm Marketplace Hours: Monday, November 6: 11:15am – 4:30pm, 5:50pm - 8:00pm *Marketplace will be closed to attendees from 4:30 to 5:50pm for mixer set-up. *Marketplace Mixer 5:50pm – 8:00pm Tuesday, November 7: 9:00am – 5:50pm Wednesday, November 8: 9:00am – 5:50pm Sponsor Meeting Hours: Monday, November 6: 11:15am – 6:30pm Tuesday, November 7: 9:00am – 6:30pm Wednesday, November 8: 9:00 am – 6:00pm *Rooms must be clear by 6:00 pm on Wednesday, November 8 for dismantle. Sponsor Marketplace Dismantle Hours: Wednesday, November 8: 4:30pm – 9:00pm Sponsor Lounge Dismantle: Wednesday, November 8: after 4:30pm Exhibitor Appointed Contractor (EAC): *If you are planing to have an EAC (exhibitor appointed contractor)/decorator assist with your set-up in your booth we MUST have your completed EAC form and insurance now. *EACs will be allowed into the Marketplace (Expo) during Sunday, set-up hours ONLY. They will NOT have access to the Marketplace (Expo)during Summit hours. *If your EAC is not on our list they will NOT be allowed in Marketplace. Please instruct your EAC to pick-up their wristband at the Sponsor Assistance counter at registration on Sunday, November 5. Event & Start-up Booth Restrictions: Your footprint on the expo floor is a 3m wide x 2.5m deep space. Full racks or equipment equal in size are not permitted. Removing the provided table is not allowed. 8ft x 8ft or 10ft x 10ft pop-up booth are NOT permitted and will be removed from the expo floor. Outbound Shipping: If you have materials that need to be shipped out from the Summit please stop by the Sponsor Service Shipping Counter before Load-out on Wednesday, November 8 to pick-up a Bill of Lading. I will be traveling the first part of this week, so pardon my slow response time. I hope to catch up on emails on Thursday. Thank you! Jacki Krawiecki FNTECH 404.272.7082 c. jacki(a)fntech.com<mailto:jacki@fntech.com> www.fntech.com

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October 27 Deadline for Registration Codes - OpenStack Summit Sydney
by Kendall Waters 26 Oct '17

26 Oct '17

Hi sponsors, This is a friendly reminder that all registration codes must be used by 11:59pm Pacific Time tomorrow, October 27. Registration codes cannot be used onsite. No exceptions. Please let me know if you have any questions. Cheers, Kendall Kendall Waters OpenStack Marketing kendall(a)openstack.org

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Attending Press & Analysts - OpenStack Summit Sydney
by Kendall Waters 25 Oct '17

25 Oct '17

Hi everyone, We are getting very excited for the OpenStack Summit in Sydney and we hope you are too! Attached you’ll find the current list of press and analysts who are confirmed to attend the Summit. Closer to the Summit, we’ll provide an updated list with any additional people. Please send any questions to summit(a)openstack.org <mailto:summit@openstack.org>! Cheers, Kendall Kendall Waters OpenStack Marketing kendall(a)openstack.org

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OS SYD: 3 deadlines this week!
by Jacki Krawiecki 24 Oct '17

24 Oct '17

Hi All, We have 3 important deadlines this week for the OpenStack Summit Sydney! Register - Click HERE<https://www.eventbrite.com/e/openstack-summit-november-2017-sydney-tickets-…> to register on Eventbrite by 11:59pm PT Friday October 27th. Don’t miss the deadline, codes will not be honored after the Friday, October 27th deadline. No exceptions. <https://www.eventbrite.com/e/openstack-summit-november-2017-sydney-tickets-…> Booth staff - after registering your booth staff in Eventbrite you must also enter their names in the FNTECH Sponsor Services portal<https://sponsorservices.fntech.com>. Enter names under “booth staff credential tab”. Booth staff names MUST be entered in the FNTECH Sponsor Services portal for booth staff to gain early/late access to the Marketplace for set-up/tear down. Sponsor Services - deadline to order Sponsor Services before the Summit is Wednesday, October 25 at 11:59pm PT. After this all orders will be processed onsite as available (items will be limited). Thank you for your attention to these deadlines, looking forward to Sydney! Kind regards, Jacki Krawiecki FNTECH 404.272.7082 c. jacki(a)fntech.com<mailto:jacki@fntech.com> www.fntech.com

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OS SYD: Ad Hoc meeting room
by Jacki Krawiecki 20 Oct '17

20 Oct '17

Hi Sponsors, We will have an onsite meeting space available for hourly use at the Sydney Summit. New to this Summit, we are inviting sponsors to pre-rent the space at a discounted rate. You may book now until October 25th. Following the deadline the room will only be available to book onsite, no exceptions. Time slots will be reserved on a first requested, first served basis. Please see room details below and the link to the schedule. Respond to this email if you would like to reserve the room. I will follow up with a confirmation, payment will be made thru the FNTECH portal. Ad-Hoc Meeting Space Capacity: Up to 6 people Location: Level 1 of the Convention Centre, room 1.2 (one level below the Marketplace) Amenities: Room includes a round table for 6, monitor with VGA and HDMI cable connections, universal power strip on the table and Summit Wifi. Cost: $200 per hour ($150 if booked before October 25th), payment accepted via credit card only. Sponsors may pre-book up two two hours a day. Once onsite, Attendees and Sponsors are able to book any remaining slots, even if the two hour daily maximum has already been reached. Click HERE<https://docs.google.com/spreadsheets/d/1pHVpdboSexWotF-gjd3PmHrn-n9_TAw6dpw…> for the schedule Thank you, Jacki Krawiecki FNTECH 404.272.7082 c. jacki(a)fntech.com<mailto:jacki@fntech.com> www.fntech.com

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Share your OpenStack Summit Announcements
by Allison Price 17 Oct '17

17 Oct '17

Hi everyone, With the OpenStack Summit Sydney quickly approaching, we want to help you share your company's news that you may be sharing at the Summit. Whether it’s a new customer, product announcement / feature update or new partnership, we want to help you promote it. Before the Summit begins, we distribute a list of all announcements to the attending press, and we will also include in our weekly recap after the Summit concludes like we did in Boston <http://superuser.openstack.org/articles/openstack-summit-boston-recap-post/>. We can also plan to promote on social media. Please let me know if you have press releases or announcements in the works for the Summit or if you have any questions on what can be included. Cheers, Allison Allison Price OpenStack Foundation allison(a)openstack.org

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OpenStack Application Hackathon Sponsorship Opportunities
by Kendall Waters 06 Oct '17

06 Oct '17

Hi everyone, Join us for Australia’s first OpenStack Application Hackathon Nov 3-5, 2017 at Doltone House in Australia's Technology park, the weekend prior to the OpenStack Summit Sydney. Teams will be challenged to build IoT or Research apps using OpenShift, Cloudify or Agave—all sitting on top of OpenStack. Sponsorships are still available! We have a range of sponsorship levels available and details of each sponsorship level can be viewed here: http://hackathon.openstack.org.au/sponsorship/ <http://hackathon.openstack.org.au/sponsorship/>. Top tier sponsors will receive coverage at the OpenStack Summit Sydney, including digital signage and a mention in the opening keynote, as well as the ability to participate in the Hackathon judging process, opening and closing ceremonies. Custom, add-on and in-kind packages are also available. If you can’t sponsor, but would like to donate a prize for a winning team, let us know! This is your opportunity to see the next wave of talent, recruit for your organization and support the students who are hacking to win. For more information, feel free to check out the OpenStack Australia Hackathon website: http://hackathon.openstack.org.au/ <http://hackathon.openstack.org.au/> or contact me directly. Cheers, Kendall Kendall Waters OpenStack Marketing kendall(a)openstack.org

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Sydney - important deadlines
by Jacki Krawiecki 03 Oct '17

03 Oct '17

Hello Sponsors, It’s hard to believe that October is here! With so many deadlines quickly approaching, I wanted to send a reminder about what is due in the coming weeks - all deadlines are 11:59pm PT: Tuesday, October 10 (tomorrow!) ❑ Booth back wall artwork due (please be sure to review the specs in the sponsor manual - upload to the Sponsor Services portal) - Headline, Premier and Spotlight Sponsors Monday, October 9 ❑ Deadline to confirm Marketplace Mixer participation ❑ EARLY BIRD pricing deadline for AV, Electrical, Furniture, Labor, Lead Retrieval, Networking ❑ Networking & Electrical booth layout due to jacki(a)fntech.com<mailto:jacki@fntech.com> ❑ EAC Form emailed to shipping(a)fntech.com<mailto:shipping@fntech.com> (if applicable) ❑ Last day to upload Company logo in both vector and jpeg formats for Summit signage to FNTECH Sponsor Services Portal (click on the “Media” tab) Monday, October 16 ❑ Shipments can be received at the Advance Warehouse ❑ Catering orders for booths and meeting room orders due ❑ STANDARD pricing deadline for AV, Electrical, Furniture, Labor, Lead Retrieval, Networking ❑ Housekeeping slide due (upload to Sponsor Services portal) - Headline and Premier Sponsors ❑ 40-Minute Sponsor Session Due - Premier Sponsors ❑ Demo Theater details due - add on Sponsors Wednesday, October 25 ❑ FINAL DEADLINE to order Sponsor Services before the Summit Friday, October 27 ❑ FINAL DEADLINE to use registration codes. Please be sure you are registered and if you have any questions, please feel free to email me. https://www.openstacksummit2017sydney.eventbrite.com ❑ Acknowledgement of Inward/Outward Handling Charges form due ❑ Booth staff names to be entered in the Sponsor Services portal Please be mindful of these deadlines, we have some additional logistical considerations in Sydney making extensions difficult and in some cases impossible. Please let me know if you have any questions or concerns. Thank you! Jacki Krawiecki FNTECH 404.272.7082 c. jacki(a)fntech.com<mailto:jacki@fntech.com> www.fntech.com

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