May 2015 - Summitsponsors - lists.openinfra.dev

Happy Hour Today, Vancouver Metrics & Tokyo Prospectus
by Claire Massey 21 May '15

21 May '15

Hi everyone, We hope you’re having a great time here in Vancouver! Remember to join us this afternoon for the Sponsor Appreciation Happy Hour, 5:20 - 6:20pm, on the outdoor tented terrace on level 1 (outside the expo hall). At the happy hour we’ll distribute the Sponsorship Prospectus for the October 2015 Summit in Tokyo. You can also download it here <https://www.openstack.org/summit/tokyo-2015/>. For your records, below are the metrics for the Vancouver Summit attendees. We’ll be in touch again later this week to gather your feedback via the attendee and sponsor-specific surveys. Cheers, Claire Vancouver Attendee Metrics 6,000 - Summit attendees 86 - Press & Analyst attendees 119 - Sponsoring companies 55 - Countries represented by attendees 967 - Companies represented by attendees 54% - Percent of people attending a Summit for 1st time Attendees by Region: 12% - Europe 75% - USA / Canada / Mexico 10% - APAC 2% - Middle East 1% - Latin America Attendees by Organizational Role: 30% - Developer 25% - Product Strategy / Management / Architect 16% - Operator / User / Operations SysAdmin 13% - Business Development / Marketing 10% - CEO / CIO / IT Manager 7% - Other Top countries w/ the most attendees, descending order: 1) United States 2) Canada 3) Japan 4) UK 5) China 6) India 7) Germany 8) France 9) Israel 10) Russia

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Summit Sponsor Details: OpenStack Summit Vancouver is almost here!
by Kelly Gotelli 14 May '15

14 May '15

OpenStack Summit Vancouver is almost here! Below are a few last minute friendly reminders and important details for the upcoming Summit: Marketplace Expo Set-up: Headline and Premier Sponsors Only: Sunday, May 17 2:00pm - 7:00pm All Sponsors: Monday, May 18 8:00am - 5:00pm Sponsor Lounge Set-up: Sunday, May 17 1:00pm - 6:00pm Sponsor Meeting Rooms Set-up: Sunday, May 17 2:00 pm – 6:00pm Marketplace Hours: Monday, May 18 6:00pm - 7:30pm (Grand Opening: Marketplace Booth Crawl) Tuesday, May 19 10:45am - 6:10pm Wednesday, May 20 9:00am - 6:00pm Thursday, May 21 9:00am - 4:10pm Sponsor Meeting Hours: Monday, May 18 10:45am – 6:10pm Tuesday, May 19 10:45am – 6:10pm Wednesday, May 20 9:00am – 6:00pm Thursday, May 21 9:00am – 5:40pm Sponsor Teardown: Thursday, May 21 4:30pm – 7:30pm Sponsor Lanyards: Sponsor Lanyards will be distributed at Registration for booth staff that have been registered for this extra credential. Please note a photo id is required at registration. Registration Hours: Sunday, May 17 12:30pm - 7:00pm (Sponsors and Speakers Only) 3:00pm - 7:00pm (All) Monday, May 18 7:00am - 6:10pm Tuesday, May 19 7:00am - 6:30pm Wednesday, May 20 8:30am - 6:00pm Thursday, May 21 8:30am - 6:00pm Friday, May 22 8:30am - 12:00pm (Design Summit Only) Marketplace Chalkboards When you arrive to set-up your booth on the expo hall floor you will find a chalkboard adjacent to your booth that already has your company logo adhered to the top. On your booth/table you may also find a pile of other chalkboard stickers and instructions. Please manually adhere all of the provided stickers to your chalkboard to showcase how your company is involved with OpenStack. Event & Start-up Booth Restrictions: Your footprint on the expo floor is a 6.5ft x 6.5ft space. Full racks or equipment equal in size are not permitted. Removing the 6ft table is not allowed. 8ft x 8ft or 10ft x 10ft pop-up booth are NOT permitted and will be removed from the expo floor. Outbound Shipping: If you have materials that need to be shipped out from the Summit please stop by the Show Service Shipping Counter before Load-out on Thursday, May 21 to pick-up a Bill of Lading. To expedite your outward shipment, please follow these important guidelines: * Please bring all shipping labels and supplies you need; materials and labels will not be supplied onsite. * Please fill out all shipping documents completely and clearly. Providing accurate, legible information is vital to your shipment returning without mishaps. (This is the same type of paperwork you filled out to ship your goods to this event.) * When you’re ready, visit the FNTECH show services desk onsite to let us know your goods are ready in your booth to be moved to the FNTECH staging area. * Items that are improperly labeled will go back to the advance warehouse and will be shipped out at the sponsor's expense after the show concludes. PLEASE NOTE: We are not having FedEx pickup from the Vancouver Convention Center at the end of show. All items will return to our Advanced Warehouse. Items can be arranged for pickup by your preferred carrier Monday, May 25. If you don’t want to send your items through the warehouse you will have to arrange for a FedEx pickup from your hotel or drop off at a FedEx location. Please let me know if you have any last minute questions about the upcoming Summit. Wishing you all a successful show. Kelly Kelly Gotelli FNTECH event management email: KellyG(a)fntech.com<mailto:KellyG@fntech.com> mobile: 650.208.0251 www.fntech.com<http://www.fntech.com>

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May 13 Reg Code Deadline
by Claire Massey 12 May '15

12 May '15

Hi there, Reminder - May 13 at 11:59pm PT is the deadline to use your Summit registration codes. If you haven’t already, please go ahead and get your team registered now, here <https://www.eventbrite.com/e/openstack-summit-may-2015-vancouver-tickets-14…>. After May 13 the codes will no longer work. No extensions, no exceptions. Please do not miss this deadline! Your registration codes are located in two places: * The FNtech Show Services site * In an email with the subject “Registration Codes OpenStack Vancouver Summit”. The email was sent from either Kendall(a)openstack.org or Shari(a)openstack.org. If you have any issues finding your codes please let us know asap. Thanks! Claire

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Appreciation Happy Hour Weds, May 20th
by Claire Massey 12 May '15

12 May '15

Hello everyone, We look forward to seeing you in Vancouver in just a few days! The Summit is always a very hectic week for everyone but we want to take some time to meet with you in person and share our appreciation for your sponsorship. If available, please send one to three folks from your team. During this time we plan to distribute the sponsorship prospectus for the October 2015 Summit in Tokyo and also share the location and high level details for both 2016 Summits. Mark your calendars and join us! Sponsor Appreciation Happy Hour Wednesday, May 20 5:20 - 6:20pm (last session slot of the day) Outdoor Tented Terrace on Level 1 (just outside the expo hall) Thanks! Claire

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OpenStack Summit Vancouver Sponsor Lanyards & EAC
by Kelly Gotelli 08 May '15

08 May '15

Dear OpenStack Summit Sponsors, Please see important details below for the upcoming OpenStack Summit Vancouver: SPONSOR LANYARDS: As you know all booth staff that need early/late access to the OpenStack Summit Marketplace Expo floor MUST have a sponsor lanyard. Please enter booth staff names into the FNTECH Show Service Portal on the Sponsor Lanyard tab (see attached image). Please note the following details: * All Staff MUST be registered for the Summit. Register for a OpenStack Summit badge here: https://www.eventbrite.com/e/openstack-summit-may-2015-vancouver-tickets-14… * Enter your booth staff names on the FNTECH Show service portal here: https://showservices.fntech.com/login * This lanyard ALONE does not grant you access to the Summit. * This lanyard MUST be associated with a Summit badge. * Expo opens Monday, May 18th @ 6:00pm. If your booth staff does not have a lanyard they will NOT be allowed onto the floor until 6:00pm. * Deadline to submit Booth Staff names: Friday, May 8 Please let us know if you have any questions at this time. Kelly Kelly Gotelli FNTECH event management email: KellyG(a)fntech.com<mailto:KellyG@fntech.com> mobile: 650.208.0251 www.fntech.com<http://www.fntech.com> [cid:14E621CC-D89D-4F2A-91D6-2FC40CB32EED]

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Confirmed Media List
by Claire Massey 05 May '15

05 May '15

Hi everyone, Attached you’ll find the current list of press and analysts that are confirmed to attend the May OpenStack Summit in Vancouver. In a few weeks we will provide a final list with any additional folks. Please note that all of the analysts will be unavailable to take any meetings during the Summit on Monday. Throughout the week the official badged media members may invite you into the Media Lounge or dedicated Media Interview Room for briefings. These rooms are only available for official media members to use - along with their invited interviewees. Badges will be checked at the doors. If you’re interested in reserving your own private meeting room in the Summit venue - we have an Ad Hoc Meeting room that’s available for rent at the rate of $250/hour, maximum of 4 hours per company. You’ll be able to reserve this room onsite at the registration desk during the Summit; you may not reserve it in advance of arriving onsite. As part of our communication plans for the Summit, please use the OpenStack News <https://www.openstack.org/news/> page to upload your news in advance of the Summit. The tool will allow you to specify an embargo date and time. Please upload your news by May 4, as knowing what the community is planning will help us promote your news to the media during OpenStack Foundation media briefings and outreach. We will respect all embargoes that you note. Upload news here <https://www.openstack.org/news-add>. Also, we will again host a room at the Summit for the #vBrownBag Tech Talks. The Tech Talks offer a forum for community members to give brief 10-minute presentations. There is a small in-person audience and the presentations are recorded and quickly uploaded to YouTube. You can submit talks and learn how to sponsor the program here <http://openstack.prov12n.com/vbrownbag-techtalks-in-vancouver/>. If there's anything specific that we can do to support your PR efforts at the Summit, please let us know. We look forward to seeing you in Vancouver! Cheers, Claire

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