August 2015 - Summitsponsors - lists.openinfra.dev

OpenStack Tokyo Summit Booth Crawl Details
by Kelly Gotelli 18 Sep '15

18 Sep '15

Dear OpenStack Summit Tokyo Sponsors, As many of you know, OpenStack is planning a Booth Crawl Happy Hour to welcome all attendees to the OpenStack Tokyo Summit on Tuesday evening, October 27 from 6:00-7:30pm (18:00 - 19:30). All attendees are invited to join us in The OpenStack Community MarketPlace for drinks and snacks; this is a great time to mix, mingle and check out the sponsor booths. All sponsors are required to staff their booth during this event. We encourage you to offer food and/or beverage items to draw people to your booth. We suggest that you serve a minimum of 400 people, as the expected number of attendees to pass through the Marketplace is at least 2,500 during the booth crawl. Attached are items and pricing from the Grand Prince International Convention Center & Hotels Catering department, exclusive caterer for the Summit. To avoid duplication between sponsors, OpenStack must APPROVE your participation and the item(s) being served. Please confirm your participation with Sarah Krawiecki, sarah(a)fntech.com<mailto:sarah@fntech.com> and Kelly Gotelli, kellyg(a)fntech.com<mailto:kellyg@fntech.com> by Monday, September 14. Items will be available on a first come, first requested basis. Once your item is confirmed, Sarah will provide you with your onsite catering contact. Please let us know if you have any questions. We look forward to hearing from you! Kelly & Sarah Kelly Gotelli FNTECH event management email: KellyG(a)fntech.com<mailto:KellyG@fntech.com> mobile: 650.208.0251 www.fntech.com<http://www.fntech.com>

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Registration Prices increase Aug 31 - Tokyo Summit
by Shari Mahrdt 31 Aug '15

31 Aug '15

Hi everyone, The early bird registration price for the Tokyo Summit will increase on Monday, August 31st at midnight (Pacific Daylight Time). Register HERE <https://openstacksummitoctober2015tokyo.eventbrite.com/> before the price increases! If you have any questions related to the Summit please contact summit(a)openstack.org. Thanks! OpenStack Summit Team VISA INFORMATION: If you require a visa to travel to Japan, please carefully read the instructions HERE <https://www.openstack.org/summit/tokyo-2015/tokyo-and-travel/#visa>. The entire visa process can take up to 5 weeks to complete so APPLY NOW. 1. First, you will need to have booked your flights, hotel accommodation, and Summit registration BEFORE applying for visa invitation support. 2. Then complete the visa request form on the Summit Tokyo and Travel Page HERE <https://openstack.formstack.com/forms/visa_request_form>. 3. Receive a hardcopy of your visa invitation documents in the mail and apply for a visa at your local Japanese embassy or consulate 4. Wait for your visa to be issued, which may take up to 10 business days and pick it up from the embassy All visa requests must be made before October 1. SCHEDULE: https://www.openstack.org/summit/tokyo-2015/schedule/ <https://www.openstack.org/summit/tokyo-2015/schedule/> There are two views for the Summit schedule. The Main Conference view is what the vast majority of attendees should use. Active Technical Contributors and operators who contribute to the Mitaka release cycle should use the Design Summit + Main Conference view of the Summit schedule

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Schedule Live - Tokyo OpenStack Summit
by Claire Massey 26 Aug '15

26 Aug '15

Hi everyone, The schedule for the upcoming OpenStack Summit in Tokyo <https://www.openstack.org/summit/tokyo-2015/> is now available! SCHEDULE: https://www.openstack.org/summit/tokyo-2015/schedule/ There are two views for the Summit schedule. The Main Conference view is what the vast majority of attendees should use. Active Technical Contributors and operators who contribute to the Mitaka release cycle should use the Design Summit + Main Conference view of the Summit schedule. MOBILE APP In the coming weeks the schedule mobile app will also be available for download. We will notify the community at that time. If you attended the Vancouver Summit then you can simply update the same mobile app to use for the Tokyo Summit. SPEAKER NOTIFICATIONS If you submitted a talk - check your email. Everyone who submitted a speaking proposal for the Summit will soon receive an email notification to let them know whether or not their talk is accepted. The email sent to selected speakers contains next steps and a Summit speaker registration code. Each speaker is responsible for registering themselves to attend the Summit. Please make sure your colleagues read the email and complete this step. Contact summit(a)openstack.org with any questions. We’ll see you in Tokyo in two months. Cheers, Claire

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Sponsor Official Summit Party - Tokyo
by Claire Massey 10 Aug '15

10 Aug '15

Hi there, If you’re considering organizing an evening event in Tokyo but worried that you don’t have the extra time or resources to actually make it happen on your own - then this is your chance. You’re invited to co-sponsor the official Communtiy Evening Event on Wednesday Night, October 28. Hurry, August 17 is the deadline to sponsor. This is a great opportunity for you to support the OpenStack community and enhance the overall Summit experience for everyone. By sponsoring this party you’ll also gain additional visibility, connect with attendees, provide your customers and executives a VIP experience - and of course, have fun! The best part is that all of the complex event planning and detailed logistical work has already been done for you. Can’t beat that! BIG shout-out to Cisco for being the first company to sign-up to co-sponsor alongside HP and Scality. Now it’s your turn. View the sponsorship details and contract here: http://www.hospitalityevent.openstacktokyo2015.flugentehosts.com <http://www.hospitalityevent.openstacktokyo2015.flugentehosts.com/> Please send any party questions to Marc Sheldon (marc.sheldon(a)quaack.com <mailto:marc.sheldon@quaack.com>). Thanks! Claire

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HOTEL ROOM BLOCKS AVAILABLE - TOKYO SUMMIT
by Claire Massey 07 Aug '15

07 Aug '15

Hi Everyone, The Discounted Hotel Room Blocks for the Tokyo Summit are now (finally) available here: https://www.openstack.org/summit/tokyo-2015/tokyo-and-travel/#hotels The process for booking a hotel reservation within our block is somewhat complicated - please CAREFULLY READ THE IMPORTANT BOOKING INSTRUCTIONS BEFORE PROCEEDING. There are two methods for making a reservation - pay attention to the date ranges. If you are planning to book more than 10 hotel rooms and would like to create a sub-block please email Sarah(a)fntech.com. Thanks! Claire

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OpenStack Summit Tokyo: Shipping Manual and Documents
by Kelly Gotelli 04 Aug '15

04 Aug '15

Dear OpenStack Summit Tokyo Sponsors, Attached you will find the OpenStack Summit Tokyo Shipping Manual and documentation. Please thoroughly read the Shipping Manual and reach out to Ian Prothero, FNTECH Sponsor Shipping Manager, with questions. We'd be happy to jump on a call to answer any shipping or logistical questions you may have. Happy Planning! Kelly & Ian Kelly Gotelli FNTECH event management email: KellyG(a)fntech.com mobile: 650.208.0251 www.fntech.com<http://www.fntech.com>

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