October 2016 - Summitsponsors - lists.openinfra.dev

Attendee Demographics - OpenStack Summit Barcelona
by Kendall Waters 27 Oct '16

27 Oct '16

Hi Summit sponsors, Thank you so much for sponsoring the OpenStack Summit in Barcelona! Below are the attendee metrics for this Summit. We’d love to hear from you! Please give us feedback, by filling out this short survey: https://www.surveymonkey.com/r/BarcelonaSummit <https://www.surveymonkey.com/r/BarcelonaSummit> As you know, the next Summit will take place in Boston on May 8-12, 2017. The Sponsorship Prospectus <https://www.openstack.org/summit/boston-2017> is now live on the website and sponsorship sales will open on December 14, 2016 at 15:00 UTC. Page four of the prospectus outlines a special discount offering for companies that sponsor both Boston and Sydney Summits and sign contracts by the specified early deadline. Cheers, Kendall Kendall Waters OpenStack Marketing kendall(a)openstack.org <mailto:kendall@openstack.org> Barcelona Registration Metrics 5,200+ - Overall Summit Registration 76 - Press & Analysts registered 84 - Sponsoring companies 69 - Countries represented by attendees 936 - Companies represented by attendees 49% - % of people attending a Summit for 1st time Attendees by Region: 35% - USA / Canada / Mexico 44% - Europe 17% - APAC 3% - Middle East 1% - Latin America Attendees by Organizational Role: 16% - Cloud Architect 16% - Upstream Development 13% - OpenStack User 13% - Operations/System Admin 8% - Business Development/Marketing 7% - Cloud Application Developer 6% - Product Strategy 6% - CIO/CTO/IT Manager 6% - Other 5% - Product Management 3% - CEO/Executive Leadership 1% - Media Top countries w/ the most attendees, descending order: 1) United States 2) Germany 3) UK 4) Spain 5) France 6) China 7) Japan 8) India 9) Israel 10) Canada

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Attending Media & Analyst List - Barcelona Summit
by Kendall Waters 18 Oct '16

18 Oct '16

Hi everyone, Attached you’ll find the current list of press and analysts who are confirmed to attend the Summit in Barcelona. In the coming weeks we’ll provide a final list with any additional people. As part of our communication plans for the Summit, please use the OpenStack News <http://www.openstack.org/news> page to upload your news in advance of the Summit. The tool will allow you to specify an embargo date and time. Please upload your news by October 17, as knowing what the community is planning will help us promote your news to the media during OpenStack Foundation media briefings and outreach. We will respect all embargoes that you note. Upload news here by clicking the “post a news article” link on the top left: http://www.openstack.org/news <http://www.openstack.org/news> On Tuesday afternoon at the Summit we encourage you to attend this panel discussion with industry reporters and analysts: Emerging Technologies, Threats and Opportunities for the Future of Open Source Cloud <https://www.openstack.org/summit/barcelona-2016/summit-schedule/events/1690…> Cheers, Kendall Kendall Waters OpenStack Marketing kendall(a)openstack.org <mailto:kendall@openstack.org>

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OpenStack Summit Barcelona Summit Details - 1 week away
by Kelly Gotelli 17 Oct '16

17 Oct '16

OpenStack Summit Barcelona is almost here! Below are a few last minute friendly reminders and important details for the upcoming Summit: Marketplace (Expo) Set-up: Headline Sponsors Only Sunday, October 23 1:00pm – 7:00pm (13:00 – 19:00) Premier and Spotlight Sponsors Sunday, October 23 3:00pm – 7:00pm (15:00 – 19:00) All Sponsors Monday, October 24 8:00am – 4:00pm (8:00 – 16:00) *All boxed must be ready to be removed from show floor no later then 4pm. Sponsor Lounge Set-up: Monday, October 24 12:00 pm – 7:00 pm (12:00 – 19:00) Sponsor Meeting Rooms Set-up: Monday, October 24 11:00am – 4:00pm (11:00 – 16:00) Marketplace Hours: Monday, October 24 5:00pm – 7:00pm (17:00 – 19:00) Tuesday, October 25 10:45am – 6:35pm (10:45 –18:35) Wednesday, October 26 10:45am– 6:35pm (10:45 – 18:35) Thursday, October 27 10:00am –4:40pm (10:00 – 16:40) Marketplace Mixer in the Marketplace: Monday, October 24 5:00pm – 7:00pm (17:00 – 19:00 Sponsor Meeting Hours: Tuesday, October 25 10:45am – 6:35pm (10:45 –18:35) Wednesday, October 26 10:45am– 6:35pm (10:45 – 18:35) Thursday, October 27 9:00 a.m. – 6:10 p.m. (9:00 – 18:10) *Rooms must be clear by 18:30 on Thursday, October 27. Sponsor Marketplace Dismantle: Thursday, October 27 4:45pm – 8:00pm (16:45 – 20:00) Sponsor Lounge Dismantle: Thursday, October 27 4:45pm – 8:00pm (16:45 – 20:00) Registration Hours: Headline Sponsors Only Sunday, October 23 1:00pm – 7:00pm (13:00 – 19:00) Premier and Spotlight Sponsors Sunday, October 23 3:00pm – 7:00pm (15:00 – 19:00) All Sponsors: Monday, October 24 8:00am - 7:00pm (8:00 - 19:00) General Attendees: Monday, October 24 4:00pm - 7:00pm (16:00 - 19:00) Tuesday, October 25 7:00am - 7:00pm (7:00 - 19:00) Wednesday, October 26 8:00am - 7:00pm (8:00 - 19:00) Thursday, October 27 8:30am - 6:30pm (8:30 - 18:30) Friday, October 28 8:30am - Noon (8:30 - 12:00) Exhibitor Appointed Contractor (EAC): If you are planing to have an EAC (exhibitor appointed contractor)/decorator assist with your set-up in your booth we MUST have your completed EAC form and insurance now. EACs will be allowed into the Marketplace (Expo) during Sunday and Monday, set-up hours ONLY. They will NOT have access to the Marketplace (Expo)during Summit hours. If your EAC is not on our list they will NOT be allowed in Marketplace. Please instruct your EAC to pick-up their wristband at the Sponsor Assistance counter at registration Sunday, October 23 from 1:00pm to 7:00pm. Marketplace Chalkboards When you arrive to set-up your booth on the expo hall floor you will find a chalkboard adjacent to your booth that already has your company logo adhered to the top. On your booth/table you may also find a pile of other chalkboard stickers and instructions. Please manually adhere all of the provided stickers to your chalkboard to showcase how your company is involved with OpenStack. Please do not use permanent markers or regular stickers on the chalkboards. Approved materials: Chalkboard pens, chalk, SolvoPrint Easy Dot - Matte or Clear or PhotoFAB Ultra (or similar material) Event & Start-up Booth Restrictions: Your footprint on the expo floor is a 6.5ft x 6.5ft space. Full racks or equipment equal in size are not permitted. Removing the 6ft table is not allowed. 8ft x 8ft or 10ft x 10ft pop-up booth are NOT permitted and will be removed from the expo floor. Outbound Shipping: If you have materials that need to be shipped out from the Summit please stop by the Sponsor Service Shipping Counter before Load-out on Thursday, October 27 to pick-up a Bill of Lading. To expedite your outward shipment, please follow these important guidelines: * Please bring all shipping labels and supplies you need; materials and labels will not be supplied onsite. * Please fill out all shipping documents completely and clearly. Providing accurate, legible information is vital to your shipment returning without mishaps. (This is the same type of paperwork you filled out to ship your goods to this event.) * When you’re ready, visit the FNTECH show services desk onsite to let us know your goods are ready in your booth to be moved to the FNTECH staging area. * Items that are improperly labeled will go back to the advance warehouse and will be shipped out at the sponsor's expense after the show concludes. * All outbound shipments will be sent to the return warehouse where they will be ready for pickup on Tuesday, November 1. * Any shipments being picked up directly from show site will require an appointment from shipping(a)fntech.com<mailto:shipping@fntech.com>. Other Important Information: Venue Map: https://www.openstack.org/summit/barcelona-2016/summit-map Please let me know if you have any last minute questions about the upcoming Summit. Wishing you all a successful show. Kelly

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Only 36 Hours Left to Redeem Registration Codes - OpenStack Summit Barcelona
by Kendall Waters 17 Oct '16

17 Oct '16

Hi Summit sponsors, You only have 36 hours left to redeem all registration codes (sponsor, speaker, ATC, etc.), request refunds, and transfer tickets. If you have registered with your codes using the same name multiple times, you must transfer the tickets to other names by this deadline. No exceptions will be made. Please email summitreg(a)openstack.org <mailto:summitreg@openstack.org> if you need to request a refund or ticket transfer. See you in Barcelona! Cheers, Kendall Kendall Waters OpenStack Marketing kendall(a)openstack.org

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Last Week to Redeem Sponsor Registration Codes - OpenStack Summit Barcelona
by Kendall Waters 13 Oct '16

13 Oct '16

Hi everyone, Friendly reminder that all registration codes will expire next Monday, October 17 at 11:59pm PDT. No extensions, no exceptions. Don’t miss this deadline. Last week, Ashlee emailed each of you individually letting you know which of your registration codes have not been redeemed. Please let me know if you have any questions. Cheers, Kendall Kendall Waters OpenStack Marketing kendall(a)openstack.org

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OpenStack BCN: booth staff credentials
by Jacki Krawiecki 12 Oct '16

12 Oct '16

Dear OpenStack Summit Sponsors, The deadline to enter booth staff names in the FNTECH Sponsor Services portal is Monday, October 17. Note: this is also the last day to redeem registration codes thru Eventbrite. Please confirm that all staff is registered thru Eventbrite and entered into the portal by 11:59pm PDT. To avoid problems onsite, please read these important details regarding Marketplace access during the OpenStack Summit Barcelona. BOOTH STAFF CREDENTIALS: In order to get into the OpenStack Marketplace before or after regular hours, employees ARE REQUIRED to have the “Booth Staff Credential" on their Summit badge to get past security. To get this extra credential, their name must be entered into your FNTECH Sponsor Services account and they must be registered to attend the Summit via Eventbrite. Entering someone’s name on the portal does not register them for the Summit. This is not the same lanyard system that we have used at previous Summits. The credential will be integrated into the badge, so swapping credentials is not an option. Anyone not wearing a Summit badge with the added credential will be asked to leave the Marketplace by security. To enter employee names for the Booth Staff Credential: *Log into the FNTECH Sponsor Services portal: https://sponsorservices.fntech.com *Click on the “Booth Staff Credential” tab (see screenshot below) *Enter staff names that require early/late access to your booth for set-up/dismantle - only one name per line!!! [cid:B2541B66-BEFF-45A7-8F62-A86D87AA3F60@hsd1.ga.comcast.net.] Let us know if you have any questions. Thank you, Jacki Krawiecki FNTECH 404.272.7082 c. jacki(a)fntech.com<mailto:jacki@fntech.com> www.fntech.com

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OpenStack Summit Barcelona: Overnight Booth Security Add-on
by Kelly Gotelli 10 Oct '16

10 Oct '16

Dear OpenStack Summit Barcelona Sponsors, We are offering the option to add-on overnight booth security for individual sponsor booths for the upcoming Openstack Summit in Barcelona. Cost: $60 per hour. Please confirm if you are interested in adding overnight security for the following times: Monday, October 24th, 19:00 to 7;00 (7:00pm to 7:00am), cost $720 USD Tuesday, October 25th, 18:30 to 10:30 (6:30pm to 10:30am), cost: $960 USD Wednesday, October 26th, 18:30 to 10:00 (6:30pm to 10:00am), cost: $930 USD Total: $2610 USD I must have confirmation of your order no later them this Wednesday, October 12, 5pm PST. Upon receipt, your order for booth security is binding and non-refundable, even if cancelled. Please remember to protect your booth's assets by locking valuables and loose electronics nightly. Show management and event security are not liable for missing items. Please let me know if you have any questions at this time. Kelly Kelly Gotelli FNTECH event management email: KellyG(a)fntech.com<mailto:KellyG@fntech.com> mobile: 650.208.0251 www.fntech.com<http://www.fntech.com>

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OpenStack Summit Barcelona Shipping Reminder
by Kelly Gotelli 06 Oct '16

06 Oct '16

Dear OpenStack Summit Barcelona Sponsors, Important upcoming Shipping Deadlines: Deadline, Wednesday October 12: Acknowledgment of Handling Form - please see attached. Deadline, Friday October 14: Last day items can arrive at the advanced warehouse. Inbound Shipping: If you have items that you would like to send to the advanced warehouse the Friday, October 14 deadline is fast approaching. If you don’t think you will be able to make the advanced warehouse deadline please reach out to shipping(a)FNTECH.com<mailto:shipping@fntech.com> to schedule a direct to show appointment. Outbound Shipping: If you have materials that need to be shipped out from the Summit please stop by the Sponsor Service Shipping Counter before Load-out on Thursday, October 27 to pick-up a Bill of Lading. To expedite your outward shipment, please follow these important guidelines: * Please bring all shipping labels and supplies you need; materials and labels will not be supplied onsite. * Please fill out all shipping documents completely and clearly. Providing accurate, legible information is vital to your shipment returning without mishaps. (This is the same type of paperwork you filled out to ship your goods to this event.) * When you’re ready, visit the FNTECH show services desk onsite to let us know your goods are ready in your booth to be moved to the FNTECH staging area. * Items that are improperly labeled will go back to the advance warehouse and will be shipped out at the sponsor's expense after the show concludes. All outbound shipments will be sent to the return warehouse where they will be ready for pickup on Tuesday, November 1. Any shipments being picked up directly from show site will require an appointment from shipping(a)fntech.com<mailto:shipping@fntech.com>. Please don’t hesitate to reach out with any pending shipping related questions at this time. Thanks, Kelly & Ian

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May 2017 Boston OpenStack Summit Sponsorship Prospectus
by Claire Massey 05 Oct '16

05 Oct '16

Hi everyone, Barcelona is just a few weeks away, but it’s not too soon to start thinking about future Summits! In 2017 the OpenStack Summits will take place in Boston, May 8-12, and then in Sydney, November 6-9. If you’re interested in having a sponsorship presence please review the Boston prospectus (link below). Page four outlines a special discount offering for companies that sponsor both Boston and Sydney Summits and sign contracts by the specified early deadline. More details about the Summits and other 2017 OpenStack events will be made available in the coming months. Stay tuned. Cheers, Claire BOSTON DETAILS: Sponsorship Prospectus: https://www.openstack.org/summit/boston-2017/ <https://www.openstack.org/summit/boston-2017/> (special Sydney discount offering on page 4) Venue: Hynes Convention Center & surrounding hotels Mark Your Calendars - December 14, 2016: *Sponsor sales open at 8:00am PST / 10:00am CST / 15:00 UTC. At that time all sponsorships are sold on a first-come, first-served basis. See page 5 of the prospectus for the full contract process. *Call for Presentation (CFP) submissions open

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OpenStack Summit Barcelona: Sponsor Services Standard Pricing, Deadline Monday, October 3
by Kelly Gotelli 04 Oct '16

04 Oct '16

Dear OpenStack Summit Barcelona Sponsors, Only a few days remaining to take advantage of Standard pricing for the upcoming Summit in Barcelona. Don’t miss out. Deadline: Monday, October 3. Log-in to the FNTECH sponsor portal today to place orders and to find important Summit details. For repeating sponsors OpenStack Summit Barcelona has been added to your FNTECH Sponsor Portal: https://sponsorservices.fntech.com/login. If you have not logged-in to the Portal from a previous summits please request access here: https://sponsorservices.fntech.com/request. The FNTECH Sponsor Services team is here to answer any and all questions you may have at this time. Please don’t hesitate to reach out with any outstanding questions. Kelly Kelly Gotelli FNTECH event management email: KellyG(a)fntech.com<mailto:KellyG@fntech.com> mobile: 650.208.0251 www.fntech.com<http://www.fntech.com>

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