April 2016 - Summitsponsors - lists.openinfra.dev

Re: [Summitsponsors] Network World Product Slideshow
by Jennifer Fowler 24 Apr '16

24 Apr '16

I’m told that the true deadline for inclusion in the first publication of the slideshow is EOD today. However, as Brandon notes in the document, he’ll will be adding to the slideshow throughout next week, so even if you can’t complete this today, you can still submit. Jennifer Fowler Cathey Communications for the OpenStack Foundation jennifer(a)cathey.co 865.405.6380 > On Apr 22, 2016, at 1:52 PM, Jude Wellington <jwellington(a)cloudbees.com> wrote: > > Hi Jennifer, > > What is our true deadline on this request? This just came in and we'd like to participate. Please advise. > > Thank you, > > > Jude Wellington > CloudBees > Marketing Event Coordinator > +1.510.214.3701 > Skype: judewellington > > > > > > > On Fri, Apr 22, 2016 at 6:34 AM, Jennifer Fowler <fowlerjennifer7(a)gmail.com <mailto:fowlerjennifer7@gmail.com>> wrote: > Hello, all. Here’s a media opportunity for you. Brandon Butler with Network World is compiling a slideshow of products and services being announced or displayed at OpenStack Summit Austin. The only thing you need to do to participate is fill out the attached template and get it back to Brandon, BButler(a)nww.com <mailto:BButler@nww.com>. > > > Best regards, > Jennifer Fowler > Cathey Communications for the OpenStack Foundation > jennifer(a)cathey.co <mailto:jennifer@cathey.co> > 865.405.6380 <tel:865.405.6380> > > _______________________________________________ > Summitsponsors mailing list > Summitsponsors(a)lists.openstack.org <mailto:Summitsponsors@lists.openstack.org> > http://lists.openstack.org/cgi-bin/mailman/listinfo/summitsponsors <http://lists.openstack.org/cgi-bin/mailman/listinfo/summitsponsors> > >

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Network World Product Slideshow
by Jennifer Fowler 22 Apr '16

22 Apr '16

Hello, all. Here’s a media opportunity for you. Brandon Butler with Network World is compiling a slideshow of products and services being announced or displayed at OpenStack Summit Austin. The only thing you need to do to participate is fill out the attached template and get it back to Brandon, BButler(a)nww.com <mailto:BButler@nww.com>. Best regards, Jennifer Fowler Cathey Communications for the OpenStack Foundation jennifer(a)cathey.co 865.405.6380

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Summit Sponsor Details: OpenStack Summit Austin is almost here!
by Kelly Gotelli 20 Apr '16

20 Apr '16

OpenStack Summit Austin is almost here! Below are a few last minute friendly reminders and important details for the upcoming Summit: Marketplace (Expo) Set-up: Headline Sponsors Only: Sunday, April 24 1:00pm – 7:00pm Premier and Spotlight Sponsors: Sunday, April 24 3:00pm – 7:00pm All Sponsors Monday, April 25 8:00am – 5:00pm *Empty boxes must be ready to be cleared from the Marketplace (expo) floor no later than 5pm. Sponsor Lounge Set-up: Sunday, April 24 3:00pm - 7:00pm Sponsor Meeting Rooms Set-up: Sunday, April 24 3:00pm - 7:00pm Marketplace Hours: Monday, April 25 6:10pm – 7:30pm (Grand Opening: Marketplace Booth Crawl) Tuesday, April 26 10:45am – 6:00pm Wednesday, April 27 10:30am – 6:00pm Thursday, April 28 10:30am – 1:30pm Booth Crawl in the Marketplace: Monday, April 25 6:10pm – 7:30pm Sponsor Meeting Hours: Monday, April 25 10:45am - 6:30pm Tuesday, April 26 10:45am - 6:30pm Wednesday, April 27 9:00am - 6:30pm Thursday, April 28 9:00am - 6:00 pm Sponsor Marketplace Dismantle: Thursday, April 28 1:30pm – 7:30pm Sponsor Lounge Dismantle: ACC Lounges: Thursday, April 28 6:00pm Hilton Lounges: Friday, April 29 5:40pm Registration Hours: Registration: Sunday, April 24 3:00pm – 7:00pm Monday, April 25 7:00am – 8:00pm Tuesday, April 26 8:00am – 7:30pm Wednesday, April 27 8:30am – 6:30pm Thursday, April 28 8:30am – 6:30pm Friday, April 29 8:30am – Noon (Design Summit Only) Exhibitor Appointed Contractor (EAC): If you are planing to have an EAC (exhibitor appointed contractor)/decorator assist with your set-up in your booth we MUST have your completed EAC form now. EACs will be allowed into the Marketplace (Expo) during Sunday and Monday, set-up hours ONLY. They will NOT have access to the Marketplace (Expo)during Summit hours. If your EAC is not on our list they will NOT be allowed in Marketplace. Please instruct your EAC to pick-up their wristband at the Sponsor Assistance counter at registration Sunday, April 24 from 3:00pm to 7:00pm. Marketplace Chalkboards When you arrive to set-up your booth on the expo hall floor you will find a chalkboard adjacent to your booth that already has your company logo adhered to the top. On your booth/table you may also find a pile of other chalkboard stickers and instructions. Please manually adhere all of the provided stickers to your chalkboard to showcase how your company is involved with OpenStack. Event & Start-up Booth Restrictions: Your footprint on the expo floor is a 6.5ft x 6.5ft space. Full racks or equipment equal in size are not permitted. Removing the 6ft table is not allowed. 8ft x 8ft or 10ft x 10ft pop-up booth are NOT permitted and will be removed from the expo floor. Outbound Shipping: If you have materials that need to be shipped out from the Summit please stop by the Sponsor Service Shipping Counter before Load-out on April, 28 to pick-up a Bill of Lading. To expedite your outward shipment, please follow these important guidelines: * Please bring all shipping labels and supplies you need; materials and labels will not be supplied onsite. * Please fill out all shipping documents completely and clearly. Providing accurate, legible information is vital to your shipment returning without mishaps. (This is the same type of paperwork you filled out to ship your goods to this event.) * When you’re ready, visit the FNTECH Sponsor Service Shipping Counter onsite to let us know your goods are ready in your booth to be moved to the FNTECH staging area. * Items that are improperly labeled will go back to the advance warehouse and will be shipped out at the sponsor's expense after the show concludes. Unless a direct from show shipping appointment is made your outbound shipment will be sent to the return warehouse in Austin where it will be available for pickup on Monday, May 2. Warehouse hours are Monday-Friday 7:30am-3pm. Address: OpenStack Summit 2016 EDC Moving Solutions 11604 Stonehollow Dr. Austin, TX 78758 Other Important Information: Venue Map: https://www.openstack.org/summit/austin-2016/summit-map/ Please let me know if you have any last minute questions about the upcoming Summit. Wishing you all a successful show. Kelly Kelly Gotelli FNTECH event management email: KellyG(a)fntech.com<mailto:KellyG@fntech.com> mobile: 650.208.0251 www.fntech.com<http://www.fntech.com>

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Bring your Umbrellas to Austin
by Claire Massey 19 Apr '16

19 Apr '16

Hi all, Just a heads-up that we’re experiencing a rainy month here in Austin. Before your teams pack up to travel here, please encourage them to check the weather forecast and bring their umbrellas and rain jackets. We’ll be supplementing umbrellas for a percentage of attendees, but we won’t have enough to give to everyone. So plan ahead and bring your own rain gear to play it safe. Rain or shine it’s going to be a great Summit! Just pack for the weather to stay dry. :) Thanks, Claire

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Attending Media & Analyst List - Austin Summit
by Claire Massey 18 Apr '16

18 Apr '16

Hi everyone, Attached you’ll find the current list of press and analysts who are confirmed to attend the Summit in Austin. In the coming weeks we’ll provide a final list with any additional people. As part of our communication plans for the Summit, please use the OpenStack News <http://www.openstack.org/news> page to upload your news in advance of the Summit. The tool will allow you to specify an embargo date and time. Please upload your news by April 18, as knowing what the community is planning will help us promote your news to the media during OpenStack Foundation media briefings and outreach. We will respect all embargoes that you note. Upload news here by clicking the “post a news article” link on the top left: http://www.openstack.org/news <http://www.openstack.org/news> On Monday afternoon at the Summit we encourage you to attend sessions in the Analyst track. You can view a list of the talks on the schedule here <https://www.openstack.org/summit/austin-2016/summit-schedule/global-search?…>. Cheers, Claire

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April 19 Deadline for Registration Codes - OpenStack Summit Austin
by Kendall Waters 18 Apr '16

18 Apr '16

Hi everyone, This is a reminder that all registration codes (Speaker, Sponsor, ATC, etc.) for the OpenStack Summit in Austin must be redeemed by tomorrow, April 19 by 11:59pm PT (April 20 at 6:59 UTC). April 19 is also the last day to request refunds and transfers. Please direct any Summit related questions to summit(a)openstack.org <mailto:summit@openstack.org>. Cheers, Kendall Kendall Waters OpenStack Marketing kendall(a)openstack.org

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OpenStack Summit Austin Shipping Manual
by Kelly Gotelli 14 Apr '16

14 Apr '16

Dear OpenStack Summit Austin Sponsors, Please find the attached shipping manual for the upcoming OpenStack Summit. Please email shipping(a)fntech.com with any shipping related questions. Thank you Kelly

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Media Looking for Your Customers to Interview
by Claire Massey 13 Apr '16

13 Apr '16

Media attending the Summit are asking us to identify users they can interview while at the event. If you have customers that are users attending the Summit who would agree to be interviewed, please email Jennifer Fowler (jennifer(a)cathey.co <mailto:jennifer@cathey.co>). We'll make the introductions and let your PR team take it from there. REMINDER: Upload your Summit announcements to our News Page at https://www.openstack.org/news <https://www.openstack.org/news>. You can embargo your news for specific dates and times.

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Reminder to assign booth staff credentials by 4/15
by Jacki Krawiecki 13 Apr '16

13 Apr '16

Dear OpenStack Summit Sponsors, The deadline to enter booth staff names in the FNTECH Sponsor Services portal is Friday, April 15th. To avoid problems onsite, please read these important details regarding Marketplace access during the OpenStack Summit Austin. BOOTH STAFF CREDENTIALS: In order to get into the OpenStack Marketplace before or after regular hours, employees ARE REQUIRED to have the “Booth Staff Credential" on their Summit badge to get past security. To get this extra credential, their name must be entered into your FNTECH Sponsor Services account and they must be registered to attend the Summit via Eventbrite. Entering someone’s name on the portal does not register them for the Summit. This is not the same lanyard system that we have used at previous Summits. The credential will be integrated into the badge, so swapping credentials is not an option. Anyone not wearing a Summit badge with the added credential will be asked to leave the Marketplace by security. To enter employee names for the Booth Staff Credential: *Log into the FNTECH Sponsor Services portal: https://sponsorservices.fntech.com *Click on the “Booth Staff Credential” tab (see screenshot below) *Enter staff names that require early/late access to your booth for set-up/dismantle - only one name per line!!! [cid:FD933164-0780-4064-92A7-55D75C3FCD27@hsd1.ga.comcast.net.] Each company has a limited number of booth staff that are allowed on the floor. This is for safety and security reasons. Please dedicate your Booth Staff Credentials to those staff members that truly need to access the Marketplace early. Do not plan to have staff meetings in the Marketplace during closed hours. Please read the FAQ below for additional information. If you need additional staff on the floor, additional Booth Staff credentials may be purchased for $50 each through the Sponsor Services portal. FAQs What is the Booth Staff Credential? • The Booth Staff Credential grants access to the Marketplace during Sponsor installation and dismantle. • The Booth Staff Credential grants access to the Marketplace daily before/after the Marketplace is open to attendees. • For safety and security reasons, only staff with a designated Booth Staff Credential and Summit pass will be able to access the Marketplace before and after Summit hours. • NOTE: All Sponsors must wear their Summit badge with Booth Staff Credential while setting up or tearing down. Anyone not wearing a Summit badge with the added credential will be asked to leave the Marketplace by security. Who SHOULD be assigned Booth Staff Credentials? • Booth staffers who will be SETTING UP YOUR BOOTH should be entered into the FNTECH Sponsor Services portal to receive the added Booth Staff Credential. These people will be able to pick up their Summit badge with the added credential during registration hours and access the Marketplace for set up. Who should NOT be assigned Booth Staff Credentials? • Booth staff who are not a part of booth set up should not be entered into the portal unless there are extra credential remaining once setup staff is entered. • Daily booth staff do not need the added credential UNLESS they need to enter the Marketplace before/after Summit hours. How should I register my Contractor? • EAC: Exhibitor Appointed Contractors that are hired by you for set up and dismantle only do not need a Booth Staff Credential. You must submit the proper paperwork in order for EACs to gain access to the show floor. EAC forms can be found on the Sponsor Portal under "Show Order Forms”. These forms were due March 23rd, we are extending the deadline to this Friday, April 8th. Please send to KellyG(a)fntech.com<mailto:KellyG@fntech.com> immediately! Let us know if you have any questions! Thanks! Jacki Krawiecki FNTECH 404.272.7082 c. jacki(a)fntech.com<mailto:jacki@fntech.com> www.fntech.com

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Austin Reminders
by Claire Massey 12 Apr '16

12 Apr '16

Austin Reminders April 19 - REG CODE DEADLINE Deadline to redeem any and all registration codes! No extensions, no exceptions. April 19 is also the deadline to transfer a pass into someone else’s name. If you registered yourself multiple times, you need to request the transfers by emailing summitreg(a)openstack.org. RSVP for the Community Party <https://stackcityaustin.eventbrite.com/> If your team would like to attend the big StackCity Austin community party on Tuesday night of the Summit, make sure they get RSVP’d NOW before it fills up. RSVP is required in order to attend and it will sell out! One Day Summit Passes <https://openstacksummit2016austin.eventbrite.com/> One Day Summit passes are now available for sale online. If your colleagues and customers are unable to attend the full week but want to experience the Summit for a day, this is an option.

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