June 2015 - Foundation - lists.openinfra.dev

[OpenStack Foundation] Follow up on Future of CLA and DCO
by Sean Dague 30 Jul '15

30 Jul '15

Posting here about - http://lists.openstack.org/pipermail/foundation-board/2015-June/000080.html because that's a board only post list. As the next board meeting is only a month away, I just wanted to reiterate what I believe was said in the meeting, hopefully to be really crisp about what's being asked for. The Board has currently been going through the process of working out a way that for people covered by a corporate CLA, they would not need to sign an ICLA, which would simply their entry in the community. This would cover over 90% of current contributors to OpenStack. The suggestion was made that with such large coverage of the community, the Board would then feel comfortable that individuals, contributing as individuals, not under a corporate CLA, would be able to contribute under a DCO model. I believe this was called the "Johnathan Plan", and presented by Monty. The TC representatives in the room (which was nearly all of us) *strongly* desire that end state. The TC has previously formally passed a formal resolution prefering the DCO over the CLA - https://github.com/openstack/governance/blob/master/resolutions/20140909-cl…. And would be happy to reaffirm that if there is any doubt that it remains the current view of the TC. The TC would like to see this "plan of record" voted on and approved by the board: Step 1: Remove the need for the ICLA by people contributing on behalf of an entity that has signed the corporate CLA. Step 2: Remove the need for the ICLA by individuals not contributing under a CLA, because they are contributing on their own behalf (and instead accept their contributions under a DCO). It's ok that Step 1 happens before Step 2 for implementation reasons, but we really want the go Board stamp that Step 2 is approved to happen. And that sounded like it needed a formal, roll call vote. If anyone remembers things differently, please respond. This has been a matter of great interest by many of the TC members, me included, for quite a while, and it seemed like we got very close to a real plan at the last joint meeting, and don't want to loose that progress. -Sean -- Sean Dague http://dague.net

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[OpenStack Foundation] [Diversity] Stats on diversity in OpenStack
by APlimpton 01 Jul '15

01 Jul '15

Hello, I think one starting point is a snapshot (as much as we can) of what the diversity is like in OpenStack. We have some stats in the etherpad about the Summits -- is there a official document with those numbers? Summit attendees is one metric, but includes a range of people in non-technical roles and possibly not part of OpenStack. Better metrics would include the active members of the OpenStack community -- contributors, leaders and management. One measure of active members would be the list of active technical contributors (ATC) which should capture contributors to documentation and development of the projects. We likely need a way to count those contribute in other ways, but for now the ATC is a start. I see that the OpenStack signup form asks about gender and location. When was the gender question added? When was the location question added? My concern is that if they were added recently that few records will have the data. 2015 Metrics on Gender and Geography Diversity in OpenStack: 1. How many total active technical contributors (ATC) are there? a. If I read http://www.stackalytics.com correctly, that would be 1316 2. What is the total ATC breakdown by geography and gender? 3. What is the per project ATC breakdown by geography and gender? 4. What is the per company ATC breakdown by geography and gender? 5. How many project team leads (PTL) are there? 6. What is the PTL breakdown by geography and gender? 7. How many OpenStack board of directors (BOD) members are there? a. https://www.openstack.org/foundation/board-of-directors/ has 21 8. What is the BOD breakdown by geography and gender? a. https://www.openstack.org/foundation/board-of-directors/ shows possibly 2 women and 19 men. Did I miss any OpenStack metrics? Who would be able to help get the data for the stats? Thanks! Amanda

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[OpenStack Foundation] New Gold Member Director
by Jonathan Bryce 30 Jun '15

30 Jun '15

Hello everyone, The Gold Members held a special election today to fill the vacant Gold Member space left by Nebula. I wanted to send out a quick note to let everyone know that NEC was selected as the Gold Director Selector for the remainder of 2015 and to welcome Tsugikazu Shibata of NEC to the Board of Directors. Jonathan

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[OpenStack Foundation] First diversity working group notes
by Egle Sigler 26 Jun '15

26 Jun '15

Thank you everyone for attending today's meeting. We had lots of great discussion, and some concrete action items. Etherpad: https://etherpad.openstack.org/p/OpenStackDiversity.1IRC notes: http://eavesdrop.openstack.org/meetings/diversity_working_group/2015/divers… Notes from etherpad: Info on OpenStack IRC: https://wiki.openstack.org/wiki/IRCWeb IRC link if you are not using IRC client: http://webchat.freenode.net/?channels=openstack-meetingMeetbot quick reference guide: http://meetbot.debian.net/Manual.html#user-referenceNext meeting etherpad: https://etherpad.openstack.org/p/OpenStackDiversity.2Minutes: http://eavesdrop.openstack.org/meetings/diversity_working_group/2015/divers… initial meeting for this work group will be: Friday, June 19, 2015 at 18:00 UTC, on IRC: #openstack-meetingThe Agenda is:Introductions<nikiacosta> Niki Acosta, Cloud Evangelist, Ciscojfleet> jfleet Cloud304 EST <imadsousou> Imad Sousou - Intel * kavit Kavit Munshi - Aptira IST <rainya> Rainya Mosher, Product Manager, Rackspace <ninag> Nina Goradia, IBM, CST <ShillaSaebi> OpenStack Operations Engineer, Comcast EDT <AlanClark> Alan Clark SUSE <eglute> Egle Sigler, Principal Architect at Rackspace CST * jbryce works at OpenStack Foundation <arcee2> Val Wanjura, Technical Ops Mgr, Rackspace <gpruessmann> Gerd Pruessmann, Deutsche Telekom AG <lsell> Lauren Sell, OpenStack Foundation <electrocucaracha> Victor Morales - Intel <cmassey> Claire Massey, OpenStack Foundation CST <wznoinsk> Waldemar Znoinski - Intel <TamaraJohnston> Tamara Johnston, EMC Global Services - Cloud PST <barrett> Carol Barrett, Intel <Rockyg> Rocky Grober, Huawei, PDT<Mauri> Mauri Whalen - Intel<MeganR> Megan Rossetti - Comcast, EDT<vince_> Vince Brunssen - IBM<amandap> Amanda Plimpton - SwiftStack PT[13:50:49] <ozstacker> AESTMission Discussion and definition of Diversity - https://wiki.openstack.org/wiki/DiversityCharter discussion: feedback from Vancouver was that the operational scope was too broadPossible Definitions [13:13:47] <nikiacosta> diversity - eliminate bias on the basis of age, race, creed, color, sex, national origin, religion, sexual orientation, gender identity, disability, marital status, and socioeconomic status.[13:13:54] <rainya> M-W.com: diversity, noun, : the quality or state of having many different forms, types, ideas, etc. : the state of having people who are different races or who have different cultures in a group or organization[13:14:54] <rainya> for me diversity is really about getting a variety of *thought* more than anything; so that any problem has lots of diferent viewpoints and experiences coloring the outcome; [13:16:04] <rainya> and that variety comes from different disciplines (engineers, devs, qa, ux, ops, product managers) as well as cultural and gender backgroundsTop areas of focus for diversity: GENDER (male to female ratio); GEOGRAPHIC (downloads, contribution, and attendance by country; what countries / regions have low or NO representation?); CULTUREOther areas of future exploration: religion, age, disabilityDiscuss proposal to engage a Consultant/Coach to assist this work groupReview proposed work plan, gather feedback, and ownersNext StepsMeeting Frequency[13:45:09] <ozstacker> And next step is have a meeting that is 12 hours different to this one, and include others before deciding on _anything_[13:48:30] <barrett> I wonder if we want to have weekly meetings, given the interest, and alternate them between US/EMEA-friendly and APAC/Japan-friendly?[13:52:21] <nikiacosta> @eglute - hard to meet everyone's needs, but if we had 3 or 4 people in a core group for geographies who could serve as delegates, it might make it easier to get stuff done[13:52:59] <eglute> #action barrett to start 1-2 doodles to find the best times for us to meet?Interest/Need for alternating times to make the meetings globally accessible. Moving forward we’ll use the foundation(a)lists.openstack.org mail list for work group discussions and meeting communications.Action Items: 1)Define diversity policy volunteers:Target date for bringing draft to group for review: 2 weeks?Kavit Munshi (will lead + coordinate definition)ShillaSaebiRainyaAmandapTristanNiki Acosta2) Carol: Setup Doodles to find 2 good times for meeting every other week, alternating timing3) NIki: Lead the process of getting nominations for Geo Ambassadors once the meeting times are set4) Get charter ratified by BoD (review language objected to at Vancouver summit)5)DiveristyStatement: prepare proposal to be presented to BoD to approve the formation of a diversity policy. Include wording in Code of Conduct (both of them). +1Resources and Information: Places doing "Diversity" well: Telstra, MIT Proposed charter, as presented to the BoD in Vancouver: May 15, 2015OpenStack Board Diversity Committee CharterIn an effort to assert and facilitate the incorporation of diversity policies into its overall strategy, the Board of Directors of the OpenStack Foundation is committed to fostering a more inclusive and welcoming place for all people to collaborate and drive innovation and design cutting-edge data center capabilities, while finding the best answers to our most pressing challenges<what are those?>.This committee will sponsor and create programs that encourage diversity by identifying and removing the barriers that keep us from having a diverse, thriving community. The programs defined by this committee will apply to the Board of Directors, OpenStack Foundation, Technical Committee, PTLs, Developers and the entire OpenStack Community. Each program will have specific success metrics and the committee will provide regular updates on all programs to the Board as well as the Community.Programs sponsored and/or created by the Diversity Committee will require Board of Directors approval. The committee will review existing Foundation programs and policies on regular basis to evaluate their performance and effectiveness. The committee will collaborate with the TC, User committee and the BoD to ensure that all programs are meeting their diversity goals.Diversity is defined as all the ways people differ from one another including race, color, religion, sex, national origin, language, ancestry, age, disability, medical condition, genetic information, military and veteran status, marital status, pregnancy, gender, gender expression, gender identity, sexual orientation and other aspects. This includes elements such as personal background, experiences, education,thinking processes, approaches to problem solving and life experiences. Diversity takes into account similarities and differences in all individuals around the world and can involve multiple aspects, including geographic location, country of origin, economic class or position, cultural norms and traditional societal norms. The differences range from subtle nuances to very clear points of difference – this is the nature of diversity.Charter Proposal by: Egle Sigler, Kavit Munshi, Imad SousouFrom Lauren Sell:Summit Demographics & Community BuildingOf course, the largest investment we make in global community building is moving the Summit location every six months. Changing locations and variables is an investment for the Foundation, but this practice dramatically impacts the makeup of our attendees and allows greater access to participate in the OpenStack community. For example, you can see the different geographical distribution across the four most recent Summits:Hong Kong (Nov 2013) Summit Attendee Demographics (3,000 total attendees):• 45% - APAC• 41% - North America• 12% - Europe• 1% - Middle East• 1% - Latin AmericaHong Kong (Nov 2013) top countries w/ the most attendees, descending order:• United States• China• Hong Kong• Japan• India• United Kingdom• Taiwan• France• Australia• KoreaAtlanta Summit (May 2014) Attendee Demographics (4,500 total attendees):• 81% North America• 9% Europe• 8% APAC• 1% Middle East• 1% Latin AmericaAtlanta (May 2014) top countries w/ the most attendees, descending order:• United States• Canada• Japan• France• United Kingdom• China• India• Israel• Russia• GermanyParis Summit (Nov 2014) Attendee Demographics (4,700 total attendees):• 47% Europe• 35% North America• 15% APAC• 2% Middle East• 1% Latin AmericaParis (Nov 2014) top countries w/ the most attendees, descending order:• United States• France• United Kingdom• Germany• China• Japan• India• Canada • Italy • SwitzerlandVancouver Summit (May 2015) Attendee Demographics (5,600+ - updated count will be tallied on Monday night)• 75% - North America• 12% - Europe• 10% - APAC • 2% - Middle East• 1% - Latin AmericaVancouver (May 2015) top countries w/ the most attendees, descending order:1) United States2) Canada3) Japan4) UK5) China6) India7) Germany8) France9) Israel10) RussiaEach Summit, we’ve grown our Travel Support Program, where we cover flights and accommodations for contributors who may not be sponsored to make the trip:• In Atlanta, the Foundation sponsored 21 people from 8 different countries for a total investment of 40,000 USD• In Paris, the Foundation sponsored 20 people from 10 different countries for a total investment of 54,000 USD• In Vancouver, the Foundation sponsored 28 people (7 female, 21 male) from 14 countries for a total investment of 60,000 USDThe Foundation also offers discounted and complementary Summit registration to University students, government and non-profit employees to make the event accessible. In addition to the Summits happening every six months, we have more than 75 user groups around the world hosting regular user group meetings. Many of these groups host an "OpenStack Day" event in their region once per year, and the Foundation not only helps sponsor and organize these events, but also invests in trying to get a Staff member to attend or speak at each event. We invest an approximately 100,000 USD in the regional user group events, including these OpenStack Days and the annual birthday meetups each year.You can find many of these metrics in the 2014 Annual Report: https://www.openstack.org/assets/reports/osf-annual-report-2014.pdfwznoinsk: is it doable to get gender and other info from openstack Communit Member profile (i.e: when you register on openstack.org you select your gender) to extend let's say StackAlytics?Women of OpenStackWomen continue to be an underrepresented group in terms of community member demographics, Summit attendees and especially speakers. Percentage of Women attendees at OpenStack Summits:• 7% - Hong Kong, Nov 2013• 9% - Atlanta, may 2014• 10% - Paris, Nov 2014• 10% - Vancouver, May 2015The last few Summits, several community members have worked to grow the Women of OpenStack (WOO) Program, which is planning several big acivities for Vancouver. This week, there will be a Women of OpenStack networking event sponsored by IBM and Intel on Sunday, we're sponsoring an "Allies Workshop" hosted by the Ada Initaitive Monday afternoon, and there will be a workshop happening Tuesday morning to identify actionable goals and plans over the next year. Also all of the #vBrownBag lightning talk speaking slots on Tuesday have been reserved for the Women of OpenStack. There is an opportunity for a similar group of community members to build and support diversity initiatives for OpenStack.Additionally, the Foundation and OpenStack ecosystem companies have been strong sponsors of the GNOME Outreach for Women Program (now known as Outreachy). In 2014, the Foundation itself sponsored 4 interns, and the greater community sponsored 12 interns. The most difficult investment is coordination and time on behalf of mentors in the community, which we greatly appreciate.Additional areas I think the committee should consider focusing on and investing in to improve diversity in our community are the global Ambassadors program, publishing / providing visibility into more diversity metrics, recruiting speakers for Summits and other events, and increased investment and support for the internationalization (translations) team.Thank you, Egle

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[OpenStack Foundation] [Diversity] Defining the diversity policy
by APlimpton 25 Jun '15

25 Jun '15

Hi Kavit, I just wanted to check in on the next steps for the diversity policy. Unless I missed something (quite possible) I don't think our group --You, ShillaSaebi, Rainya, Tristan, NikiAcosta and myself-- has had a follow-up yet? Thanks! Amanda

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[OpenStack Foundation] [Diversity] Future Meeting Poll - Reminder
by Barrett, Carol L 24 Jun '15

24 Jun '15

The poll will close tomorrow and we'll set the future meeting times off of the info from all of you who pariticipate. If you haven't participated yet, pls visit the link below and indicate which times work for you. Thanks Carol From: Barrett, Carol L Sent: Monday, June 22, 2015 8:37 AM To: foundation(a)lists.openstack.org Cc: Barrett, Carol L Subject: [OpenStack Foundation] [Diversity] Doodle Poll for Future Meeting Times All - I took the action item in Friday's meeting to send out a doodle poll to find the 2(maybe 3) times that will enable people who are interested to participate in the team meetings. The plan discussed is to meet every other week, with alternating meeting times. In the poll you'll see dates for next week, but pls indicate the times that would work for you on a re-occurring basis. Pls use this link to indicate your times by Noon Pacific Thursday, when I will close the poll and send out the results: http://doodle.com/9x5mead7fhphwdma Thanks Carol

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[OpenStack Foundation] [Diversity] Doodle Poll for Future Meeting Times
by Barrett, Carol L 22 Jun '15

22 Jun '15

All - I took the action item in Friday's meeting to send out a doodle poll to find the 2(maybe 3) times that will enable people who are interested to participate in the team meetings. The plan discussed is to meet every other week, with alternating meeting times. In the poll you'll see dates for next week, but pls indicate the times that would work for you on a re-occurring basis. Pls use this link to indicate your times by Noon Pacific Thursday, when I will close the poll and send out the results: http://doodle.com/9x5mead7fhphwdma Thanks Carol

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[OpenStack Foundation] OpenStack Diversity Working Group - Meeting Information‏
by Egle Sigler 18 Jun '15

18 Jun '15

Sending out calendar invite with the information Carol sent out earlier this week. Info on OpenStack IRC: https://wiki.openstack.org/wiki/IRC Web IRC link if you are not using IRC client: http://webchat.freenode.net/?channels=openstack-meeting Meetbot quick reference guide: http://meetbot.debian.net/Manual.html#user-reference The initial meeting for this work group will be: Friday, June 19, 2015 at 18:00 UTC, on IRC: #openstack-meeting The Agenda is: · Introductions · Mission Discussion and definition of Diversity · Discuss proposal to engage a Consultant/Coach to assist this work group · Review proposed work plan, gather feedback, and owners · Next Steps o Meeting Frequency o Interest/Need for alternating times to make the meetings globally accessible. Moving forward we’ll use the foundation(a)lists.openstack.org<mailto:foundation@lists.openstack.org> mail list for work group discussions and meeting communications. Thanks Carol

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[OpenStack Foundation] OpenStack Diversity Working Group - Meeting Information‏
by Egle Sigler 18 Jun '15

18 Jun '15

Sending out calendar invite with the information Carol sent out earlier this week. Info on OpenStack IRC: https://wiki.openstack.org/wiki/IRC Web IRC link if you are not using IRC client: http://webchat.freenode.net/?channels=openstack-meeting Meetbot quick reference guide: http://meetbot.debian.net/Manual.html#user-reference The initial meeting for this work group will be: Friday, June 19, 2015 at 18:00 UTC, on IRC: #openstack-meeting The Agenda is: · Introductions · Mission Discussion and definition of Diversity · Discuss proposal to engage a Consultant/Coach to assist this work group · Review proposed work plan, gather feedback, and owners · Next Steps o Meeting Frequency o Interest/Need for alternating times to make the meetings globally accessible. Moving forward we’ll use the foundation(a)lists.openstack.org<mailto:foundation@lists.openstack.org> mail list for work group discussions and meeting communications. Thanks Carol

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[OpenStack Foundation] [openstack-community] [OpenStack] OpenStack Diversity Working Group - Meeting Information
by Barrett, Carol L 17 Jun '15

17 Jun '15

The initial meeting for this work group will be: Friday, June 19, 2015 at 18:00 UTC, on IRC: #openstack-meeting The Agenda is: * Introductions * Mission Discussion and definition of Diversity * Discuss proposal to engage a Consultant/Coach to assist this work group * Review proposed work plan, gather feedback, and owners * Next Steps o Meeting Frequency o Interest/Need for alternating times to make the meetings globally accessible Moving forward we'll use the foundation(a)lists.openstack.org<mailto:foundation@lists.openstack.org> mail list for work group discussions and meeting communications. Thanks Carol From: Sousou, Imad [mailto:imad.sousou@intel.com] Sent: Tuesday, June 09, 2015 1:28 PM To: openstack-dev(a)lists.openstack.org<mailto:openstack-dev@lists.openstack.org>; community-owner(a)lists.openstack.org<mailto:community-owner@lists.openstack.org>; openstack(a)lists.openstack.org<mailto:openstack@lists.openstack.org> Subject: [openstack-dev] OpenStack Diversity Working Group Stackers - We're happy to announce the creation of a Diversity Working Group. The genesis for this work group was a discussion at the May meeting of the OpenStack Board of Directors ahead of the Vancouver Summit. The Board is committed to fostering an inclusive and welcoming place for all people to collaborate to drive innovation and design cutting-edge data center capabilities, while finding the best answers to our most pressing challenges. To achieve this, the Board formed this Work Group to determine what actions are required to fulfill this commitment. Three Board members volunteered to work with community members in this Work Group and bring updates/requests to the Board for discussion and action on a regular basis, starting with the July meeting. If you're interested in joining this effort, please: * Join the Foundation mail list to participate in discussions and shape the direction: click here<http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation> * Visit the wiki page for this work group to learn more about the charter: click here<https://wiki.openstack.org/wiki/Diversity> * Plan to join the kick-off IRC meeting and let us know what day/times work for you by accessing the Doodle here: click here<http://doodle.com/z85c23dtexx8qzq7> We will send out the results of the Doodle to the mail list and look forward to working with you to foster a strong and diverse community. Thanks Imad Sousou (Intel), Egle Sigler (Rackspace), Kavit Munshi (Aptira)

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