November 2012 - Foundation - lists.openinfra.dev

[OpenStack Foundation] Board discussing how to improve the Individual Director election process, community input wanted
by Alan Clark 05 Feb '13

05 Feb '13

Dear OpenStack Foundation Members, There has been much discussion in the Community recently, including during the breakfast with the Board sessions at the last Summit, regarding how Individual Members are elected to the Board. As a result of this feedback, the Board has begun discussing how to improve the Individual Director election process and wants to solicit additional community input on some steps for future elections. Informal conversations after the Summit led the Board, as a first step, to establish a sub-committee composed of primarily Individual Members. That sub-committee distilled the ideas received to date into a few critical issues in order that the Board can go back to the Community with proposals for review and comment, and work towards implementing reforms if necessary. In the course of these meetings and during the Board meeting of November 2, the sub-committee and the Board considered a broad range of options for improvements to the Individual Member Director election process and rules, including those that would require a change to the bylaws of the Foundation. An etherpad detailing all of the potential options explored and discussed is at https://etherpad.openstack.org/Board-2012-VotingProposals. Given the short time between the November 2 Board meeting and the commencement of the January 2013 Individual Member Director election process in late November (request for nominations), the sub-committee and Board concluded that it would not be feasible to make any changes to the process for this election cycle that would require a change to the bylaws and approval by the Foundation membership. However, a number of well thought out options were developed that would not require a change to the bylaws to be adopted for the January 2013 elections, and we would like to present these proposals to the Community and Membership for discussion and feedback, as set out below. The Board would like to emphasise to the Community that Individual Member Director election process proposals that do require bylaw changes will definitely be a priority for the Board and membership following the January 2013 election, with plenty of time for careful framing, discussion, debate and adoption prior to the January 2014 election." There were four proposed actions for improvement of election processes that the Board identified as being able to be implemented in the short term which would not require bylaw changes and the Board wishes to present these to the Community for wider discussion. Firstly, for the August 2012 election, four questions were produced from mailing list input and put to each election candidate, some of whom responded and some did not. It is the Board's recommendation that we develop this into a compulsory procedure where a nominated candidate is required to make a clear statement of the candidate's contribution to OpenStack. How this is proposed to be structured is open for the Community to discuss, be it reliant on the existing four questions or extended into further qualitative or quantitative measures. The Board feels it is very important for the nominees to present this information clearly for the Community's informed choice. Secondly, the Board would like to more clearly inform the electorate on the reasons for individual members of the Board and explain their role, the importance of diversity on the Board, be that international, cultural, technological, gender or otherwise, the role of the Individual members for who and or what they represent, and provide guidance for members to use these criteria to assess their voting choice. Thirdly, the Board asks that all organisations act honourably, be respectful and demonstrate responsibility and guide their staff to vote according to the best interests of the Community, and not their organisation. OpenStack's life blood is the Community. By implementing suitable measures in place from the first and second proposals providing detailed explanations of candidate contribution and with Foundation guidance of the functions of the Individual Members, the Board is hopeful this will inspire everyone to make an informed choice and vote for candidates who best represent the Community. Fourthly, the Board is exploring options not requiring by-law changes and that fall within the current cumulative voting structure which will help to create a balanced representation of candidates from affiliated organisations, independents and minorities. The Board are meeting on the 16th of November and seek to approve and publish the results of these Community proposals on the 19th of November, a week before the Individual nominations open on November 26th. As a supplement to the discussion on this Foundation mailing list, We have provided an etherpad for discussion of these four short term proposals at https://etherpad.openstack.org/2013-Individual-Elections, and Board members will be maintaining a presence in #openstack-community for general Q and A . Regards, OpenStack Foundation Board of Directors

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[OpenStack Foundation] Nominations NOW OPEN, Dec 7th Deadline
by Mark Collier 27 Nov '12

27 Nov '12

All of the election details are here: https://www.openstack.org/election/2013-board-election/ Key points: December 7th is the deadline for a candidate to receive 10 nominations from members. All candidates must also complete an application to be eligible. If you are interested in running, don't delay! Get your 10 nominations and your application completed as soon as possible. You can complete the application immediately, by visiting openstack.org/profile and clicking the "Election" tab. You can also visit openstack.org/profile and click the "public profile" to see how your public profile looks. This is the URL you can then share with members to tell them what you're all about! Once you complete the application, that additional detail will also appear as "Q&A" on your profile. Every profile has a "nominate" button on it, so share your public profile URL if you want to ask for nominations. Don't delay! Mark

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[OpenStack Foundation] Member Profile pages November 26
by Mark Collier 26 Nov '12

26 Nov '12

TL;DR: UPDATE YOUR PROFILE AT OPENSTACK.ORG/PROFILE BY 11/26 On Monday, November 26, we will be publishing public profiles for all members, which will include a subset of the information members provided when joining: - Name- Affiliation(s)- Statement of Interest- IRC Handle- Twitter Handle- Projects involved with- Join Date- Your Nominations- Photo (coming soon, optional). The list of members is already public on the site, so this just expands on that with some additional information. I think this will be a good way to get to know each other better as a community. Here is a sample profile: https://www.openstack.org/community/members/sample-profile/ I'll be sending an email to all members shortly with more information. Please make sure your profile is up to date, including your email address so that you can receive member updates. Login now: openstack.org/profile Per the election timeline Jonathan posted, nominations will also start on Monday November 26th. Once the nomination process is underway and candidates have received 10 nominations and filled out the application, their responses will also appear on their public profile. We are also working on an overall election page to go live 11/26 which will live here: http://www.openstack.org/election/2013-board-election/ and provide clear instructions for voters to ensure a smooth election. If anyone would like to help with the content for that page, let me know. I plan to start with the basic info from 2012 page (http://www.openstack.org/election/2012-board-election/), update and expand to ensure we are as clear and informative as possible. As a reminder, here is the overall timeline: Election Timeline: - November 26: Individual Member nominations open, election details live on openstack.org - December 7: Individual Member nominations close - December 14: Deadline for Individual Member Nominees to complete application - January 3: Gold Member Director Selector Election (1 day) - January 14: Individual Member Elections open - January 18: Individual Member Elections close Mark

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[OpenStack Foundation] Question From COLOMBIA
by Santiago Carmona 10 Nov '12

10 Nov '12

Hello friends, I am from Colombia and currently led a team at my university one of the most important in this country, we currently planning the creation of a cloud in which we are using OpenStack is doing pretty good and I have read a lot documentation and presentations that have been made. I am interested too in joining the community to lead a team official from Colombia and receive any new information OpenStack, right now I am translating the complete guide book OpenStack v3, Spanish Latin amaricano if interested I can send you the translated. I would love to team official petener which any thing contact me thank you very much for your attention. By: U291bHhGZW5peA==

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[OpenStack Foundation] Invitation to training session: OpenStack Board Meeting November 2, 2012
by messenger＠webex.com 06 Nov '12

06 Nov '12

Greetings, The OpenStack Board invites you to participate as an attendee in the following online board meeting. We will be using the WebEx Training Session tool to facilitate the meeting and audio conferencing. Please join the WebEx session then follow the instructions to either join a telephone conference service or to join via VOIP. Topic: OpenStack Board Meeting November 2, 2012 Host: Alan Clark Date: Friday, November 2, 2012 Time: 9:00 pm, Mountain Daylight Time (Denver, GMT-06:00) Session number: 928 761 237 Session password: This session does not require a password. ------------------------------------------------------- To join the board meeting ------------------------------------------------------- 1. Go to https://openstack.webex.com/openstack/k2/j.php?ED=208346702&UID=1461324282&… 2. Enter your name and email address. 3. Enter the session password: This session does not require a password. 4. Click "Join Now". 5. Follow the instructions that appear on your screen. To view in other time zones or languages, please click the link https://openstack.webex.com/openstack/k2/j.php?ED=208346702&UID=1461324282&… ------------------------------------------------------- To join the session by phone only ------------------------------------------------------- To receive a call back, provide your phone number when you join the training session, or call the number below and enter the access code. Call-in toll number (US/Canada):1-650-479-3207 Call-in toll-free number (US/Canada):1-855-244-8681 Having trouble dialing in? Try these backup numbers: Call-in toll-free number (US/Canada):1-855-244-8681 Call-in toll number (US/Canada):1-650-479-3207 Global call-in numbers: https://openstack.webex.com/openstack/globalcallin.php?serviceType=TC&ED=20… Show toll-free dialing restrictions: http://www.webex.com/pdf/tollfree_restrictions.pdf Access code: 928 761 237 ------------------------------------------------------- For assistance ------------------------------------------------------- You can contact Alan Clark at: aclark(a)suse.com To add this session to your calendar program (for example Microsoft Outlook), click this link: https://openstack.webex.com/openstack/k2/j.php?AT=down&ED=208346702&EF=MA&U… http://www.webex.com IMPORTANT NOTICE: This WebEx service includes a feature that allows audio and any documents and other materials exchanged or viewed during the session to be recorded. By joining this session, you automatically consent to such recordings. If you do not consent to the recording, discuss your concerns with the meeting host prior to the start of the recording or do not join the session. Please note that any such recordings may be subject to discovery in the event of litigation.

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[OpenStack Foundation] OpenStack Foundation Event Planner
by Lauren Sell 06 Nov '12

06 Nov '12

Hello, I want to introduce Kathy Cacciatore, who is coming on board to coordinate OpenStack activities at industry, member and global events. She will be supporting OpenStack at Cloud Expo next week, so please stop by to meet her at the booth if you're attending the show. Kathy brings a wealth of experience from IBM Corporation, where she held various marketing positions including product launch management, events and alliance marketing primarily focused on Linux and other open source technologies. Kathy holds a B.S. degree in Comptuer Science and resides in Austin, TX. She works part time, primarily Monday - Thursday, 9 am - 2 pm US CT. Please feel free to contact Kathy if you have any questions about events, and we look forward to her taking the OpenStack presence at industry events to the next level. As a quick update on marketing jobs at the Foundation, Kathy is assuming the Event Planner position (which has now been removed from the job board), but we are still actively recruiting for the Marketing Manager and Marketing Coordinator positions. Please see the updated job descriptions and send potential candidates here to apply -- http://www.openstack.org/community/jobs/?foundation=1 Thanks, Lauren

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[OpenStack Foundation] Proposals for individual board election
by Hui Cheng 05 Nov '12

05 Nov '12

Hi all: ** ** Until now we already have tons of discussions regarding the individual board member election, and we have some meaningful proposals from the following discussions:**** http://www.gossamer-threads.com/lists/openstack/foundation/19569**** http://www.gossamer-threads.com/lists/openstack/foundation/19675**** ** ** >From my understanding, most proposals are focusing on how to increase the barrier for becoming individual members and limit one single company's undue board control.**** ** ** In the initial board election, everyone can be nominated by everyone, it is really easy for someone to get at least 10 nominators, thus to be a candidate, and then voting began. Thus any incapable person can be elected in such kind of process.**** ** ** So my major proposal is that increasing the barrier for the individuals to be nominated. In addition, the following 3 steps are required before voting start:**** ** ** *1. The candidate should fill an application form to the secretary of the foundation, to explicitly express his or her intention to be nominated. * The application form should include some basic information/facts such as who are you, what you have done for the community, what's your contribution to OpenStack, etc. More importantly, the application form must be reviewed and validated by the secretary or someone like Election Committee (seems EC is not existed in the bylaw of foundation, hereby can be a temporary committee consist of secretary and legal team of foundation), thus make sure application form validated, and the contents in the form is true. If his or her application is accepted, then go to next step.**** ** ** *2. The candidate is required to make a public statement in the ML and openstack.org. * In our first election, there already has such a process in place such as the candidate should answer 4 questions from the secretary. However, it was only optional. Thus, in one case I know that someone got it away who did not say anything about himself, his professional work before and his future contribution plan, nor answer the 4 questions, BUT at the end, he had even been elected. Such kind of case seems suspicious and unfair for other more qualified candidate.**** ** ** *3. The candidate is required to make a live or recorded video speech to express himself, to state his understanding of OpenStack project as well as the mission of our foundation.* Most of people in our community believe that the individual board members will play a critical role to represent the whole community, they must be qualified enough to represent the community, through the video, the community will be more familiar with our candidate in person, thus it will help the individual members to make the right judgments. From my observation, the board members are often invited to giving a speech in his or her local regional user group meetups, and will also present in many public cloud tech events, so he or she should has the ability, as well as better understanding of the foundation, OpenStack projects, to promote OpenStack and the community, to influence more and more people use OpenStack, to involve in the community. **** ** ** I would love to hear more comments regarding this proposal. Thank you very much. ** ** Most sincerely, Hui Cheng Community Manager of COSUG Technical Manager of Sina Corporation**** Twitter: @freedomhui**** Blog: freedomhui.com**** Weibo: weibo.com/freedomhui

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[OpenStack Foundation] Invitation to OpenStack Board Meeting November 16, 2012
by messenger＠webex.com 02 Nov '12

02 Nov '12

Hello Foundation Mailing List, The OpenStack Board invites you to participate as an attendee in the following online OpenStack board meeting. We will be using the WebEx Training Session tool to facilitate the meeting and audio conferencing. Please join the WebEx session then follow the instructions to either join the telephone conference service or to join via VOIP. Topic: OpenStack Board Meeting November 16, 2012 Host: Alan Clark Date: Friday, November 16, 2012 Time: 9:00 am, Pacific Standard Time (San Francisco, GMT-08:00) Session number: 921 674 589 Session password: This session does not require a password. Agenda: http://wiki.openstack.org/Governance/Foundation ------------------------------------------------------- To join the session ------------------------------------------------------- 1. Go to https://openstack.webex.com/openstack/k2/j.php?ED=208693412&UID=1463516582&… 2. Enter your name and email address. 3. Enter the session password: This session does not require a password. 4. Click "Join Now". 5. Follow the instructions that appear on your screen. To view in other time zones or languages, please click the link https://openstack.webex.com/openstack/k2/j.php?ED=208693412&UID=1463516582&… ------------------------------------------------------- To join the session by phone only ------------------------------------------------------- To receive a call back, provide your phone number when you join the training session, or call the number below and enter the access code. Call-in toll number (US/Canada):1-650-479-3207 Call-in toll-free number (US/Canada):1-855-244-8681 Having trouble dialing in? Try these backup numbers: Call-in toll-free number (US/Canada):1-855-244-8681 Call-in toll number (US/Canada):1-650-479-3207 Global call-in numbers: https://openstack.webex.com/openstack/globalcallin.php?serviceType=TC&ED=20… Show toll-free dialing restrictions: http://www.webex.com/pdf/tollfree_restrictions.pdf Access code: 921 674 589 ------------------------------------------------------- For assistance ------------------------------------------------------- You can contact Alan Clark at: aclark(a)suse.com To add this session to your calendar program (for example Microsoft Outlook), click this link: https://openstack.webex.com/openstack/k2/j.php?AT=down&ED=208693412&EF=MA&U… http://www.webex.com IMPORTANT NOTICE: This WebEx service includes a feature that allows audio and any documents and other materials exchanged or viewed during the session to be recorded. By joining this session, you automatically consent to such recordings. If you do not consent to the recording, discuss your concerns with the meeting host prior to the start of the recording or do not join the session. Please note that any such recordings may be subject to discovery in the event of litigation.

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