Moving this thread over to the new mailing list…
We are still finalizing contract negotiations with the venue, so have not yet officially announced the April 2012 Summit dates and location. In the meantime, we wanted to share the sponsor prospectus, because several of you were anxious to have it for planning and budgeting purposes.
Sponsor Prospectus: https://docs.google.com/document/d/1JzJMndH5No7io04ItTwPoiY627xz-qvRZ7683u5…
While we do not expect any major changes, please note it is currently in draft form, and we will publish the official prospectus at http://www.openstack.org/summit when we announce the dates and location.
As always, the sponsorships will be sold on a first come, first serve basis with a signed agreement. The agreement will be posted on Monday, January 14, so you have time to review the prospectus beforehand.
Regardless of sponsorship, there are plenty of ways to participate in the Summit, and we look forward to seeing you all in April. More details about registration and speaking opportunities are coming soon, and we would appreciate your waiting to publicize the dates/location until we get the final details locked down.
Thanks,
Lauren
Begin forwarded message:
> From: Lauren Sell <lauren(a)openstack.org>
> Subject: Re: OpenStack Summit Update
> Date: December 21, 2012 11:42:02 AM CST
> To: vg9069(a)att.com, sian.aherne(a)canonical.com, Sonia Ouarti <sonia.ouarti(a)canonical.com>, Cezzaine Haigh <cezzaine.haigh(a)canonical.com>, Susan Derrick <susan.derrick(a)hp.com>, Darlene D Lynch <darlene.lynch(a)hp.com>, Johanna Koester <koester(a)us.ibm.com>, Dave Russell <drussell(a)ca.ibm.com>, chaikes(a)us.ibm.com, "Cristina.LeClerc(a)nebula.com LeClerc" <Cristina.LeClerc(a)nebula.com>, mdevincenzi(a)sparkpr.com, Prashant.Prahlad(a)nebula.com, Susan Shipp <susan.shipp(a)RACKSPACE.COM>, "haley.baskin(a)rackspace.com Baskin" <haley.baskin(a)rackspace.com>, Dee Rosales <dee.rosales(a)RACKSPACE.COM>, Angel Schneider <angel.schneider(a)rackspace.com>, kcatallo(a)redhat.com, amie(a)suse.com, DJarvis(a)suse.com, robert(a)cloudscaling.com, csommerh(a)cisco.com, nebecker(a)cisco.com, Janet_Bartleson(a)Dell.com, Joseph_B_George(a)Dell.com, brett.dunst(a)dreamhost.com, "Marissa.rosen(a)dreamhost.com Rosen" <Marissa.rosen(a)dreamhost.com>, yoyochiang(a)itri.org.tw, "dfishman(a)mirantis.com Fishman" <dfishman(a)mirantis.com>, Jean_Marie_Martini(a)Dell.com, "sue.myers(a)marketsmartnow.com Myers" <sue.myers(a)marketsmartnow.com>, Clinton Ehrlich <cehrlich(a)morphlabs.com>, kbrecher(a)morphlabs.com, Denise.Ridolfo(a)netapp.com, "Alex.Goldsmith(a)netapp.com Goldsmith" <Alex.Goldsmith(a)netapp.com>, "gretchen(a)pistoncloud.com Curtis" <gretchen(a)pistoncloud.com>, seanrob(a)yahoo-inc.com, "tshibata(a)ab.jp.nec.com Shibata" <tshibata(a)ab.jp.nec.com>, liznelson(a)vmware.com, vin.sharma(a)intel.com, Maya Hadati <maya.hadati(a)enovance.com>, Adele Shakal <adele.shakal(a)metacloud.com>, johnsonr(a)Brocade.com, "Lizhiqiang (Jeff)" <lizhiqiang(a)huawei.com>, Niki Acosta <niki.acosta(a)rackspace.com>, vmohun(a)momentumsi.com, scolgan(a)rivermeadow.com, reza(a)nimbula.com, spavela(a)juniper.net, adin(a)gridcentric.com, jthomason(a)galetechnologies.com, Bill Roth <Bill.Roth(a)nexenta.com>, mmehra(a)internap.com, Sandeep Singh Kohli <skohli(a)Brocade.com>, "Cynthia Ann (Cindy) Bergevin" <cindy.bergevin(a)alcatel-lucent.com>, Elise Arthurs <elise(a)rightscale.com>, Márton Kiss <marton.kiss(a)xemeti.com>, Joe Arnold <joe(a)swiftstack.com>, xdl-openstack-marketing(a)netapp.com, Claire Massey <claire(a)openstack.org>, Alex Maier <alex.maier(a)nebula.com>, Nicole Kim <nkim(a)vmware.com>
> Cc: "kathyc(a)openstack.org Cacciatore" <kathyc(a)openstack.org>, "stefano(a)openstack.org Maffulli" <stefano(a)openstack.org>
>
> Hello again,
>
> Thank you for all of the input and support as we've worked through these options. I'm happy to report we are following "Plan C" and have booked the Portland Convention Center the week of April 15. We will be making the official announcement and posting the sponsorship prospectus shortly. Look for the call for papers and registration to open in January.
>
> Please let me know if you have any questions, and happy holidays!
>
> Best,
> Lauren
>
> On Dec 20, 2012, at 5:23 PM, Lauren Sell <lauren(a)openstack.org> wrote:
>
>> Hello,
>>
>> Today we discovered space has become available at the Portland Convention Center the week of April 22. We're in the process of evaluating the floor plan to see if it will meet our requirements. The new space is different than what we had on hold the week prior, for those of you who have been following the updates. Since I've been communicating the potential dates the week of April 29 or April 15, I wanted to run the new dates by you to make sure there weren't any major conflicts. Please let me know by tomorrow at Noon CT/18:00 UTC if you know of any major flags or conflicts with holding the Summit the week of April 22 rather than the week of April 29.
>>
>> Here's a recap of the three final options:
>> • Plan A: Portland Convention Center, April 22-25 -- we're evaluating the space against our requirements now, but the dates seem ideal
>> • Plan B: Chicago Hyatt McCormick Place, April 29-May 2 -- the space and location are ideal, but the dates conflict with two events the same week
>> • Plan C: Portland Convention Center, April 15-18 -- the space works great, but the dates are not ideal for the release cycle
>>
>> Also, we're in the process of creating a "real" OpenStack community mailing list for marketers and event managers using mailman (like the other OpenStack community mailing lists). Please be on the lookout for a welcome email soon.
>>
>> Thanks,
>> Lauren
>>
>> On Dec 19, 2012, at 10:14 AM, Lauren Sell <lauren(a)openstack.org> wrote:
>>
>>> Hi everyone,
>>>
>>> Quick reminder of the meeting today at 9 am PT/11 am CT. If you have not done so already, please register to attend:
>>>
>>>> Register: http://openstack.enterthemeeting.com/m/9ZD39ZGG
>>>> Password: openstack
>>>
>>> Please also note you'll need to dial into the conference bridge rather than listen through your computer speakers if you would like to speak up. There will also be a chat window.
>>>
>>>> Dial In: (949) 202-4265
>>>> Passcode: 21896
>>>
>>> We're going to run through a few quick slides, and then we'll be referencing the following google docs:
>>> • 2013 Industry Event Plan: http://bit.ly/XJXV7p
>>> • 2013 Overall Event Calendar: http://bit.ly/12pjbVg
>>> And we'll be taking notes and looking for feedback in this etherpad: https://etherpad.openstack.org/2013Events
>>>
>>> Best,
>>> Lauren
>>>
>>> On Dec 10, 2012, at 5:15 PM, Lauren Sell <lauren(a)openstack.org> wrote:
>>>
>>>> I've gotten quite a few positive responses, so we'll move forward with the meeting next Wednesday, December 19 at 9 am PT.
>>>>
>>>> Please register: http://openstack.enterthemeeting.com/m/9ZD39ZGG
>>>> Password: openstack
>>>>
>>>> Dial In: (949) 202-4265
>>>> Passcode: 21896
>>>>
>>>> **Note you'll want to dial into the conference bridge rather than listen on your computer speakers if you want to participate in the meeting
>>>>
>>>> In the meantime, I wanted to give you all a quick update on the Summit because I've gotten several questions about it today. Our contract with the Chicago Hyatt Regency fell through, but it was their fault, so they are working hard to make the Chicago Hyatt McCormick Place available that same week (April 29-May 2). Portland is still available and on hold for the week of April 13.
>>>>
>>>> We're scheduling a quick site visit this week for McCormick Place, and will decide between the two by the end of the week. We're leaning toward Chicago if we can make it work, since we've done the last two events on the west coast, and it's an easier destination for international travelers than Portland.
>>>>
>>>> Thanks,
>>>> Lauren
>>>>
>>>> On Nov 30, 2012, at 2:12 AM, Lauren Sell <lauren(a)openstack.org> wrote:
>>>>
>>>>> Hi everyone,
>>>>>
>>>>> I'd like to share and get your input on the list of industry events the OpenStack Foundation plans to support in 2013. The list spans a variety of locations and audiences (from developer to enterprise user), but does not include community-organized regional events (i.e. OpenStack Israel or OpenStack in Action! Paris) or vendor-specific conferences.
>>>>>
>>>>> You can see the full list here: https://docs.google.com/spreadsheet/ccc?key=0AtJOpxN2tQ8FdGkwVVlGSkZaQm9uNX…
>>>>>
>>>>> We'd like to get your feedback regarding additional events we should support, which events on the list should be the highest priority, and/or which events on the list you think should be made a lower priority. We're especially interested in getting more suggestions (and local help organizing!) events outside of the US.
>>>>>
>>>>> I'd also like to start a discussion around how we can coordinate efforts at each event. The activities will of course vary by event depending on the audience, level of investment and number of companies participating, but as a baseline, we would like to make consistent set of OpenStack collateral and graphics available for event organizers and speakers. For example, at Cloud Expo in October, we had a 20x20 OpenStack booth staffed by community volunteers, but also had 20 different companies in the expo hall displaying an OpenStack sign that amplified the brand much more than any one booth on the floor. In the past, we've also sold kiosks inside of an OpenStack pavilion and organized OpenStack evening events with multiple sponsors. There are many more creative and impactful things we can do with the combined wisdom and resources of this group, which I look forward to discussing.
>>>>>
>>>>> I will be sending a separate note to this list with thoughts about how we can strengthen the OpenStack marketing community, but as a quick preview, one of the things I'd like to propose is a monthly meeting for marketing leaders. I was hoping the topic for the first meeting could be the events calendar and coordination, and would like to propose Wednesday, December 19 at 9 am PT. If that works for a decent number of you, I will send dial-in details closer to the date.
>>>>>
>>>>> I also wanted to give you a quick update on the April and October Summits. We have not yet locked the location for April (and the dates are dependent on location/venue availability) but are very close. The primary contenders are the Portland Convention Center, April 13-19 and Chicago Hyatt Regency, April 29 - May 3. We're in the process of negotiating with each venue to see which will best meet our needs for budget, space, network, food and beverage, etc. We had 1300 attendees at the San Diego Summit and are planning for closer to 2000 in April. As soon as we get April locked, we will be looking for a location outside of the US for the October event, and have already been getting lots of suggestions from the community on that front (primarily in Europe and Asia). We will also be working to book the Summits farther in advance moving forward now that the Foundation can sign contracts.
>>>>>
>>>>> Finally, I'd like to introduce Kathy Cacciatore, who has recently joined the OpenStack Foundation as an Event Planner and will be your point of coordinate for industry and regional events. Kathy has an extensive background in marketing, event planning and open source from her career at IBM, and works part-time Monday - Thursday. She can be reached at kathyc(a)openstack.org.
>>>>>
>>>>> Please check your calendars for Wednesday, December 19, and in the meantime, send feedback on the event schedule and be thinking about how we can coordinate efforts to make a bigger impact at these events.
>>>>>
>>>>> Thank you for your support!
>>>>>
>>>>> Best,
>>>>> Lauren
>>>>> 713-398-8700
>>>>
>>>
>>
>
Hello,
Welcome to the OpenStack Marketing mailing list. This new list is meant to provide a forum for marketers working in the OpenStack community. Please feel welcome to ask questions, share ideas and collaborate with others on the list.
We have also kicked off monthly marketing meetings, and you can find more information about the schedule and topics on this wiki page: http://wiki.openstack.org/Governance/Foundation/Marketing
If you know others who are interested in joining the OpenStack marketing discussion, please point them to this signup page: http://lists.openstack.org/cgi-bin/mailman/listinfo/marketing. If you do not wish to participate in this mailing list, there is a link to unsubscribe at the bottom of the email.
For those of you who have been following the OpenStack Summit and 2012 industry events discussions, we'll pick those up on this list.
Best,
Lauren