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Board Initiatives: Unanswered Requirements Report
by Melvin Hillsman 05 May '17

05 May '17

Good day, The world is always communicating and we want to respond appropriately. We believe this initiative is essential to ensuring we expand, succeed, and have a relevant product for a diverse group of interested people. Our initial proposal(s) will be what we believe will get us started down a path to achieving the strategy to respond and respond in a timely manner. While we have captured our initial thoughts and ideas our requirement was to have a conversation during the Boston Forum and here is what we expect to get out of this conversation: - Process/Workflow/System - This should address people and behaviors. It is not the golden solution but rather we hope to have a proposal and someone committed to writing it up and circulating it among the community. - Data Points to Measure - What can we actually measure that is relevant to revealing successes and failures; things we should continue to do, things we should stop doing, things we should try to do. - Item to Measure - Identify at least one requirement that can be used within the proposed process/workflow/system to learn from (target is to implement). - With implementation being the goal, the hope is that this will be seen as more than an exercise in futility. - Inspired Individuals - Those who will commit to participating for at least one Forum cycle and be available to provide feedback, learnings, ideas, questions, answers, etc; which can be used to improve the process/workflow/system. These will probably change as it relates to priority and context post-Forum session yet as of today here are the talking points and things to consider as we move forward. -- Kind regards, Melvin Hillsman mrhillsman(a)gmail.com mobile: (832) 264-2646 Learner | Ideation | Belief | Responsibility | Command

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The April 11 OpenStack board meeting is cancelled
by Alan Clark 28 Apr '17

28 Apr '17

Directors, As there have been no pressing issues raised that would need to be addressed at the April board meeting and hearing of the great progress that the work efforts organized at our last F2F meeting, Lew, Jonathan and I have determined that it would be best to cancel the April 11 board meeting so that everyone may continue to focus on those efforts. We will also cancel the April 10 Gold member call. Our next board meeting will be the F2F meeting at Boston Summit. We expect to hear reports from the work efforts, some from the WGs and member applications. Thanks, AlanClark

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Board Initiatives: Adjacent Technologies team report
by Christopher Price 28 Apr '17

28 Apr '17

The adjacent technologies team has discussed how best to engage and collaborate with adjacent communities and integrate adjacent technologies in an effective and proactive manner. We have focused on addressing the gap between OpenStack and the Container communities and have identified a few key areas and activities to drive that we believe will progress this area. These efforts have been kick-started by the foundation team who have established an OpenStack presence at for instance Dockercon to build community awareness and collaboration. There will further be significant coverage of container technologies at the Boston Summit including; Keynotes on Tuesday addressing adjacent communities and containers, the container day for community collaboration, and no less than 70 talks at the summit individually referring to container technology. In parallel there is work ongoing to establish stronger collaboration across communities including; - CI integration of OpenStack as a cloud provider for Kubernetes - Modularization of OpenStack services for re-use in container based solutions, eg. Cinder, keystone, Manila & Ironic services - Ongoing development of scenarios running Kubernetes on OpenStack and OpenStack, as a control plane or as services, in containers These efforts intend to reduce the barriers between communities to both promote and ease cross community development and engagement. We intend to schedule a SuperUser TV interview on the topic at the summit where dims and hodgepodge will be provided an opportunity to share more information around these efforts through the media channel. Further steps include: - Developing an info-graphic that promotes understanding of how OpenStack and the container ecosystem work together and provide value. Positioning the application of each technology in conjunction with the other and highlighting the values provided for ease of understanding. Demystifying BM/VM/Container technologies for easier understanding. - Try to further develop methods of attracting the container community to collaborate, potentially lowering barriers for event participation etc. - Continue to review messaging and communications through openstack.org among other avenues Regards, The adjacent technologies team

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Pre-Summit Dinner Reminder
by Melvin Hillsman 25 Apr '17

25 Apr '17

Hey everyone, I was not aware of the eventbrite link and just in case anyone else was not - https://www.eventbrite.com/e/pre-summit-dinner-with-the-bod-tc-uc-and-found… Saw the request to RSVP and was wondering how when I ran across the above link. -- Kind regards, Melvin Hillsman mrhillsman(a)gmail.com mobile: (832) 264-2646 Learner | Ideation | Belief | Responsibility | Command

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FW: Boston Summit Map for the Board
by Alan Clark 25 Apr '17

25 Apr '17

Directors, UC members, TC members, See the great info below from Claire. Thierry please forward to the TC members (I don't have all their email addrs). Directors you should already have appointments in your calendar for the Sat, Sun, Wed, Thurs meetings. Thanks, AlanClark Saturday Dinner with the BoD, TC, UC and Foundation Staff 7:00-9:00pm Marriott Copley Place, Level 3 Atrium RSVP! https://bostonboardofdirectorsdinner.eventbrite.com Sunday Board of Directors Meeting 8:30am Breakfast served in room 9:00-12:00pm Open Session 12:30-2:00pm Executive Session / Closed-Door 2:00-5:00pm Joint TC / UC meeting Sheraton, Level 2, Constitution Ballroom Agenda: https://wiki.openstack.org/wiki/Governance/Foundation/7May2017BoardMeeting Monday Keynotes 9:00-10:45am Hynes, Level 2, Auditorium Tuesday Keynotes 9:00-10:45am Hynes, Level 2, Auditorium StackCity Boston Community Party 7:00-10:00pm Fenway Park Check your badge insert for details. VIP wristbands for the party will be distributed to directors at the board meeting on Sunday. The wristbands give you early access to the party, starting at 6pm and access to two VIP areas inside Fenway. Wednesday Gold & Platinum Member Lunch 12:30-1:50pm Hynes, Level 3, Room 308 Thursday Board High-Five Meeting 3:50-4:10pm Hynes, Level 3, Room 308

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URGENT: OpenStack News!
by Mark Collier 25 Apr '17

25 Apr '17

You have the news, we need it! As you approach the Summit, please give us a preview of any OpenStack news you plan to announce. We always respect embargoes & confidentiality. Email news to allison(a)openstack.org Examples: Product Announcements Customer wins / case studies Partnerships If you’re a user (TIM BELL) and have a fresh story, like expanding or upgrading your cloud or integrated with other open source projects etc Data (e.g. if you do a survey) We can do a LOT to amplify your news, which helps you and OpenStack as a whole. There’s so much positive momentum, but the press isn’t always picking it up. Let us help. I’d like to thank Boris for telling us about their product launch last week. We did a lot: Announce the news on the openstack.org <http://openstack.org/> home page — a first for us! We’re serious about supporting the ecosystem. Within hours, it generated 8,700+ pageviews and 200 clicks back to the Mirantis press release Tweeted it to our 136,000 @openstack followers on Twitter Produced a podcast interview for Superuser (to be published soon) Action: Email Allison(a)openstack.org with your news or updates. Examples:

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Board Initiatives: Community Health Report for Jonathan
by Steven Dake (stdake) 22 Apr '17

22 Apr '17

Hello, This board initiative team believes that growing community leaders is essential and want to make relatively small and incremental changes that result in the maximum positive impact. The purpose of these recommendations is to use our best initial ideas for growing community members into leaders or (leveling people up). There may be more recommendations in the future. Demystifying the Review Process Requests for Foundation Staff: · Fund and organize three or four lightning reviews in a recorded fashion in 5-10 minute slots at Boston · Fund and staff any PTL or core review activities that result in recorded sessions by community members found through TC activities · Provide adequate support and funding the for the stewardship working group, however, keep a hands-off approach Requests for the Technical Committee: · After OpenStack Summit recovery, start a conversation and support that conversation to offer PTLs and core reviewers the opportunity to participate in recorded sessions of the following: o How to do review backlog triage o How to properly review a patch submitted by a contributor o How to work on each specific project’s individual gating systems Regards, -steve

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Re: [Foundation Board] [User-committee] User Group Communication
by Tom Fifield 14 Apr '17

14 Apr '17

On 廿十七年四月十四日朝 09:13, Melvin Hillsman wrote: > Hey everyone, > > One of our primary passions as UC members is to stay connected to User > Groups right!? I know for the Forum I took time to ping those who are > listed as organizers for every OpenStack user group listed on meetup.com > <http://meetup.com> and quite honestly it took awhile and I am sure I > missed a few among the hundred or so direct messages I had to send. > > Do we have an updated list of User Group organizers and a way to reach > them directly? I know we have the blog and we have ML but in my honest > opinion and what has worked best for me is being able to reach out to > these organizers directly and being proactive and engaging them. I would > like to not have to go through the pain of meetup.com > <http://meetup.com> direct messaging going forward if possible because > something is already in place. > > If not, do we have something in place we can use that goes to the > organizers directly and keeps a line of communication open between them > and us? If the answer is no to this as well, anyone have any ideas? I > would like to as I stated previously be able to reach out to these > organizers worldwide directly as a UC member. Hi Melvin, Organisers of user groups register their details in the groups portal, https://groups.openstack.org . The groups portal can provide a live-updated list of their email addresses to authorised users. The use of the community mailing list (http://lists.openstack.org/cgi-bin/mailman/listinfo/community ) is also encouraged. Regards, Tom

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Re: [Foundation Board] [User-committee] User Group Communication
by Lauren Sell 13 Apr '17

13 Apr '17

Hi Melvin, The community mailing list is for user group leaders and a great way to reach them: http://lists.openstack.org/cgi-bin/mailman/listinfo/community You can also find the list of user groups and links in the groups portal, found under the o.o/community: https://groups.openstack.org Sonia Ramza recently started putting together monthly newsletters for user group leaders if you want to contribute content (or just shoot a note to the community mailing list). https://www.openstack.org/blog/2017/03/user-group-newsletter-march-2017/ Thanks! On April 13, 2017 8:14:51 PM Melvin Hillsman <mrhillsman(a)gmail.com> wrote: > Hey everyone, > > One of our primary passions as UC members is to stay connected to User > Groups right!? I know for the Forum I took time to ping those who are > listed as organizers for every OpenStack user group listed on meetup.com > and quite honestly it took awhile and I am sure I missed a few among the > hundred or so direct messages I had to send. > > Do we have an updated list of User Group organizers and a way to reach them > directly? I know we have the blog and we have ML but in my honest opinion > and what has worked best for me is being able to reach out to these > organizers directly and being proactive and engaging them. I would like to > not have to go through the pain of meetup.com direct messaging going > forward if possible because something is already in place. > > If not, do we have something in place we can use that goes to the > organizers directly and keeps a line of communication open between them and > us? If the answer is no to this as well, anyone have any ideas? I would > like to as I stated previously be able to reach out to these organizers > worldwide directly as a UC member. > > -- > Kind regards, > > Melvin Hillsman > Ops Technical Lead > OpenStack Innovation Center > > mrhillsman(a)gmail.com > phone: (210) 312-1267 > mobile: (210) 413-1659 > http://osic.org > > Learner | Ideation | Belief | Responsibility | Command > > > > ---------- > _______________________________________________ > User-committee mailing list > User-committee(a)lists.openstack.org > http://lists.openstack.org/cgi-bin/mailman/listinfo/user-committee

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Re: [Foundation Board] [User-committee] User Group Communication
by Arkady.Kanevsky＠dell.com 13 Apr '17

13 Apr '17

Melvin, My team is running meetups in Boston and Austin. From: Melvin Hillsman [mailto:mrhillsman@gmail.com] Sent: Thursday, April 13, 2017 8:14 PM To: Technical Committee <openstack-tc(a)lists.openstack.org>; user-committee <user-committee(a)lists.openstack.org>; foundation-board(a)lists.openstack.org mailing list <foundation-board(a)lists.openstack.org>; OpenStack Foundation <secretary(a)openstack.org> Subject: [User-committee] User Group Communication Hey everyone, One of our primary passions as UC members is to stay connected to User Groups right!? I know for the Forum I took time to ping those who are listed as organizers for every OpenStack user group listed on meetup.com<http://meetup.com> and quite honestly it took awhile and I am sure I missed a few among the hundred or so direct messages I had to send. Do we have an updated list of User Group organizers and a way to reach them directly? I know we have the blog and we have ML but in my honest opinion and what has worked best for me is being able to reach out to these organizers directly and being proactive and engaging them. I would like to not have to go through the pain of meetup.com<http://meetup.com> direct messaging going forward if possible because something is already in place. If not, do we have something in place we can use that goes to the organizers directly and keeps a line of communication open between them and us? If the answer is no to this as well, anyone have any ideas? I would like to as I stated previously be able to reach out to these organizers worldwide directly as a UC member. -- Kind regards, Melvin Hillsman Ops Technical Lead OpenStack Innovation Center mrhillsman(a)gmail.com<mailto:mrhillsman@gmail.com> phone: (210) 312-1267 mobile: (210) 413-1659 http://osic.org Learner | Ideation | Belief | Responsibility | Command

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