March 2015 - Foundation - lists.openinfra.dev

Re: [OpenStack Foundation] Suggestions about OpenStack
by Scott, Debra (PMP, OSPO) 01 Apr '15

01 Apr '15

I agree, Roland, that measurable and meaningful objectives are fundamental, however, I think there is an earlier starting point. The issue of diversity and inclusion rests on the foundation of organizational culture. In order to steer a change in culture you first have to know where it is and then where you want it to go. The OpenStack foundation in particular is a blend of many divergent cultures. Every member comes to the foundation with a unique framework of values and cultural orientation. Typically, individual value systems are what drive behaviors. As we interact with one another we develop a collective cultural norm that makes up the overall organizational culture. In such a large organization there will be pockets of subcultures where one or more sets of cultural features are dominant. Some of these will naturally be more inclusive of "different" than others. I believe it is important to assess the current culture as a first step. This could be done through a well-crafted professional survey of the membership. It would be prudent to engage with experts in the field of organizational culture to develop such a survey. There are several existing tools that could be employed but an expert would be versed enough to recommend the best suited for this type of organization. With that knowledge in hand it would be possible to create purposeful objectives, with meaningful measurements to steer the culture where the board wants it to go. Best, Debra ************************* Debra Scott, PMP 866-814-73304 First up the board should set some goals. Create a diversity or inclusion policy with specific measureable objectives. Then it is possible to have a meaningful discussion about what to do. One starting point would be to have the foundation regularly or continuously report on itself (board and staff at a minimum. Reporting on the membership would be great but perhaps only partially achievable). That at least would demonstrate transparency and make it fairly clear whether there is a problem with the diversity of the foundation. It may also provide a mechanism for tracking progress towards the goals, whatever they may be. Roland OpenStack Community, The Board has been discussing how to encourage diversity (all types from gender and region to commercial and technical) and also work to improve transparency of Board processes. If you have ideas for us to consider, please feel free to reply to this thread. If you think that we're doing OK (or not) on this, please let us know that too. Thanks, -- Rob ____________________________ Rob Hirschfeld, 512-773-7522 I am in CENTRAL (-6) time http://robhirschfeld.com twitter: @zehicle, github: cloudedge & ravolt

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[OpenStack Foundation] Suggestions about OpenStack Diversity?
by Rob Hirschfeld 30 Mar '15

30 Mar '15

OpenStack Community, The Board has been discussing how to encourage diversity (all types from gender and region to commercial and technical) and also work to improve transparency of Board processes. If you have ideas for us to consider, please feel free to reply to this thread. If you think that we're doing OK (or not) on this, please let us know that too. Thanks, -- Rob ____________________________ Rob Hirschfeld, 512-773-7522 I am in CENTRAL (-6) time http://robhirschfeld.com twitter: @zehicle, github: cloudedge & ravolt

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Re: [OpenStack Foundation] [Foundation Board] April 2 OpenStack Board meeting call for agenda items; Board packet materials due by Monday March 30th.
by Tristan Goode 30 Mar '15

30 Mar '15

It's hard to measure progress without data. Tristan @ Aptira from mobile. _____________________________ From: Rob Hirschfeld <rob(a)zehicle.com> Sent: Sunday, March 29, 2015 09:30 Subject: Re: [Foundation Board] [OpenStack Foundation] April 2 OpenStack Board meeting call for agenda items; Board packet materials due by Monday March 30th. To: <foundation-board(a)lists.openstack.org> On 03/28/2015 03:43 PM, Monty Taylor wrote:> I would hope that it's no surprise that I am a huge advocate of open > and transparent dealings, so in general, I am a favor of both > collecting feedback and publishing all of the things we can publish. > However, that sounds like an accusation of misconduct in the guise of > suggesting a process or policy be adopted. I can tell you from > experience that the answer to such issues is not to invent process or > policy, but rather to confront them in an open and honest manner.+1 on being open, transparent and timely in dealing with issues. In my experience, we will not get actionable information from 1...10 scale questions on a semi-annual survey that's already very long.If we really want feedback then JUST ASK THE LIST(S) FOR IT. That would mean phrasing Board reports and agenda in a way that invites commentary and discussion. Or potentially, starting a thread about it. I'll show this with an example...._______________________________________________Foundation-board mailing listFoundation-board@lists.openstack.orghttp://lists.openstack.org/cgi-bin/mailman/listinfo/foundation-board

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Re: [OpenStack Foundation] [Foundation Board] April 2 OpenStack Board meeting call for agenda items; Board packet materials due by Monday March 30th.
by Tristan Goode 28 Mar '15

28 Mar '15

(Putting this out to the Foundation list also for wider input) Can I please propose a quick board discussion around improving the feedback to the organisation, perhaps very easily by adding some feedback questions to the user survey? Presently there is only one non-technical question in the survey about what folks hope to see as priorities or something like that. I'd be hoping to see questions like... 1: The goals for the OpenStack board in 2014 were X, Y and Z. On a scale of 1 to 10 where 1 is least satisfied and 10 is most satisfied, how satisfied were you that the board met goal X in 2014? 1 2 3 4 5 6 7 8 9 10 2: How satisfied were you that the board met goal Y in 2014? 1 2 3 4 5 6 7 8 9 10 3: How satisfied were you that the board met goal Z in 2014? 1 2 3 4 5 6 7 8 9 10 ...and so on for TC performance, interactions with Foundation staff, and so on. >From what I can tell, we have a way to go to improving feedback to the Foundation on governance, organisation and overall management presently and this is a pretty standard mechanism used by organisations worldwide. I'd welcome feedback from anyone in this area. It may be that the user survey isn't the best place to add this, but I feel like there is definitely room for discussion here. Cheers Tristan -----Original Message----- From: Alan Clark [mailto:aclark@suse.com] Sent: Thursday, 26 March 2015 9:53 AM To: foundation-board(a)lists.openstack.org Subject: [Foundation Board] April 2 OpenStack Board meeting call for agenda items; Board packet materials due by Monday March 30th. The next OpenStack board meeting will be held on April 2nd at 12noon - 2pm pacific. Committee Chairs and Directors please send me items you would like on the agenda. I need the materials for the board packet by EOB Monday March 30th so that I may post and distribute the materials to the board prior to the meeting. (Please tell me if materials need to be marked confidential.) I've started drafting the agenda[1]. Expecting topics from several committees, it's going to be a very full agenda. We will also be holding an Executive Session during the meeting. Thanks, AlanClark [1] https://wiki.openstack.org/wiki/Governance/Foundation/2Apr2015BoardMeeting #Agenda _______________________________________________ Foundation-board mailing list Foundation-board(a)lists.openstack.org http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation-board

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[OpenStack Foundation] Training session reminder: OpenStack Board Meeting April 2, 2015
by messenger＠webex.com 26 Mar '15

26 Mar '15

Hello Foundation Mailing List, Alan Clark invites you to participate as an attendee in the OpenStack Board meeting: Topic: OpenStack Board Meeting April 2, 2015 Host: Alan Clark Date: Thursday, April 2, 2015 Time: 12:00 pm, Pacific Daylight Time (San Francisco, GMT-07:00) Session number: 496 583 636 Session password: This session does not require a password. ------------------------------------------------------- To join the session ------------------------------------------------------- 1. Go to https://openstack.webex.com/openstack/k2/j.php?MTID=t11ba490ebab945089c1f09… 2. Enter your name and email address (or registration ID). 3. Enter the session password: This session does not require a password. 4. Click "Join Now". 5. Follow the instructions that appear on your screen. To view in other time zones or languages, please click the link https://openstack.webex.com/openstack/k2/j.php?MTID=t4a6e00bc16834ec0b9748e… ------------------------------------------------------- To join the session by phone only ------------------------------------------------------- To receive a call back, provide your phone number when you join the training session, or call the number below and enter the access code. Call-in toll number (US/Canada):1-650-479-3207 Call-in toll-free number (US/Canada):1-855-244-8681 Having trouble dialing in? Try these backup numbers: Call-in toll-free number (US/Canada):1-855-244-8681 Call-in toll number (US/Canada):1-650-479-3207 Global call-in numbers: https://openstack.webex.com/openstack/globalcallin.php?serviceType=TC&ED=30… Show toll-free dialing restrictions: http://www.webex.com/pdf/tollfree_restrictions.pdf Access code: 496 583 636 ------------------------------------------------------- For assistance ------------------------------------------------------- You can contact Alan Clark at: aclark(a)suse.com To add this meeting to your calendar program (for example Microsoft Outlook), click this link: https://openstack.webex.com/openstack/k2/j.php?MTID=t34d6aa3fb5dae92cc2b624… http://www.webex.com IMPORTANT NOTICE: This WebEx service includes a feature that allows audio and any documents and other materials exchanged or viewed during the session to be recorded. By joining this session, you automatically consent to such recordings. If you do not consent to the recording, discuss your concerns with the meeting host prior to the start of the recording or do not join the session. Please note that any such recordings may be subject to discovery in the event of litigation.

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[OpenStack Foundation] Foundation Board mailing list public archives
by Jonathan Bryce 20 Mar '15

20 Mar '15

Hi everyone, We’ve discussed for a while opening up a public mailing list for the Foundation Board to use. Working with the infrastructure team, we were able to roll out that configuration change this week. Going forward emails send to foundation-board(a)lists.openstack.org will be viewable in public archives: http://lists.openstack.org/pipermail/foundation-board/ <http://lists.openstack.org/pipermail/foundation-board/> Jonathan

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[OpenStack Foundation] Invitation to OpenStack Board Meeting April 2, 2015
by messenger＠webex.com 13 Mar '15

13 Mar '15

Hello Foundation Mailing List, The OpenStack Board invites you to participate as an attendee in the following OpenStack board meeting. We will be using WebEx to facilitate the meeting and audio conferencing. Please join the WebEx session then follow the instructions to either join the telephone conference service or to join via VOIP. Topic: OpenStack Board Meeting April 2, 2015 Host: Alan Clark Date: Thursday, April 2, 2015 Time: 12:00 pm, Pacific Daylight Time (San Francisco, GMT-07:00) Session number: 496 583 636 Session password: This session does not require a password. Agenda: http://wiki.openstack.org/Governance/Foundation ------------------------------------------------------- To join the session ------------------------------------------------------- 1. Go to https://openstack.webex.com/openstack/k2/j.php?MTID=t79e9577979873a686a7693… 2. Enter your name and email address. 3. Enter the session password: This session does not require a password. 4. Click "Join Now". 5. Follow the instructions that appear on your screen. To add this session to your calendar program (for example Microsoft Outlook), click this link: https://openstack.webex.com/openstack/k2/j.php?MTID=t34d6aa3fb5dae92cc2b624… To view in other time zones or languages, please click the link https://openstack.webex.com/openstack/k2/j.php?MTID=te80ee97cf7aae72887ba40… ------------------------------------------------------- To join the session by phone only ------------------------------------------------------- To receive a call back, provide your phone number when you join the training session, or call the number below and enter the access code. Call-in toll number (US/Canada):1-650-479-3207 Call-in toll-free number (US/Canada):1-855-244-8681 Having trouble dialing in? Try these backup numbers: Call-in toll-free number (US/Canada):1-855-244-8681 Call-in toll number (US/Canada):1-650-479-3207 Global call-in numbers: https://openstack.webex.com/openstack/globalcallin.php?serviceType=TC&ED=30… Show toll-free dialing restrictions: http://www.webex.com/pdf/tollfree_restrictions.pdf Access code: 496 583 636 ------------------------------------------------------- For assistance ------------------------------------------------------- You can contact Alan Clark at: aclark(a)suse.com http://www.webex.com IMPORTANT NOTICE: This WebEx service includes a feature that allows audio and any documents and other materials exchanged or viewed during the session to be recorded. By joining this session, you automatically consent to such recordings. If you do not consent to the recording, discuss your concerns with the meeting host prior to the start of the recording or do not join the session. Please note that any such recordings may be subject to discovery in the event of litigation.

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Re: [OpenStack Foundation] Foundation Digest, Vol 40, Issue 8
by Simon Anderson 09 Mar '15

09 Mar '15

I'm replying on Thierry's question about the current Gold member applicant process, where we allow prospective Gold members to engage with a Platinum/Gold Member Committee of the Board in the initial phase to guide them on criteria for consideration for membership. The current criteria and high level process is laid out here: https://wiki.openstack.org/wiki/Governance/Foundation/PotentialMemberCriter… The idea behind the initial phase where a potential Gold membership applicant could engage with the Foundation and the Committee was to ensure that before they applied, they would be able to get a better understanding of the criteria, how they are applied by the Board, and any initial feedback on strengths or weaknesses in their supporting information that they might be able to address before they apply. This was implemented to help *all* applicants put their best foot forward once they decided to formally apply, because once an application has been made, it sets things in motion with less time for them to prepare or adjust before they come before the Board for consideration. This was not intended as a process to diminish transparency, as the full documentation of an application and supporting docs is available to everyone once the prospect formally applies. But rather to avoid a situation where the applicant fails to be approved as a member due to lack of understanding of the criteria or inadequate preparation of supporting information on the criteria. The current process has I think enabled potential applicants to (a) take more time or defer their application so that they better meet the criteria (through real steps in the community or their business), and (b) have a much deeper understanding of the criteria and how they've been applied in prior applications, and (c) be much happier with how they are guided overall in the process, whether they are successful or not in gaining Gold membership. The Committee is very open to evolving the process and changing it, especially if any adjustments strengthen it in aligning with the core values of the OpenStack community including transparency. I hope this quick background on the current process is helpful in that dialogue. Best, Simon > Date: Wed, 04 Mar 2015 11:01:55 +0100 > From: Thierry Carrez <thierry(a)openstack.org> > To: foundation(a)lists.openstack.org > Subject: Re: [OpenStack Foundation] Proposed tweaks to the OpenStack > Foundation Transparency Policy > Message-ID: <54F6D813.1060509(a)openstack.org> > Content-Type: text/plain; charset=windows-1252 > > Esker, Robert wrote: > > Per today?s board discussion on the topic, the following represents a > > working draft of proposed tweaks to the existing transparency policy: > > > > > https://docs.google.com/document/d/1FeSSw1r3imd6B-Wf2oj5VcwekhNF-jtv5upNh1P… > > Since we are considering changes, why are "discussions around Gold > Member applications" considered confidential information ? > > It feels like a pretty important topic, and unlike the other "sensitive > information" examples, it's not immediately obvious why that is > sensitive or legally-restricted. > > Gold members are a self-selected group (new members selected by existing > board members), and without checks and balances, self-selected groups > often turn into an aristocracy (picking friends rather than the most > appropriate). Having public discussions around the addition of new > Platinum and Gold members would go a long way to reassure the rest of > the Foundation membership that they are chosen for the right reasons, > and give everyone insight on what the "right reasons" are. > > -- > Thierry Carrez (ttx) > >

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[OpenStack Foundation] March 2 Board of Directors Meeting
by jonathan＠openstack.org 05 Mar '15

05 Mar '15

Hi everyone, On Tuesday, the Board of Directors held a face-to-face meeting in chilly New York City. We had 19 of 24 directors in person, and three participated on the phone throughout. The primary objective of this meeting was to engage in some strategic planning with the Board. Mark Collier kicked off the meeting by providing some context about the state of OpenStack and relevant emerging market trends. The Board members then broke into four small groups to dive into 4 areas: (1) Network Functions Virtualization / Internet of Things, (2) containers / developer productivity and tools, (3) public & hybrid clouds and (4) coordinating efforts across projects and companies within OpenStack, including the new product manager community working group. There was a lot of discussion about how we can better engage with other industry groups and open source technologies, the importance of continuing to attract developers to OpenStack, and how we can become more strategic with our contributions. The Directors spent time within their small groups and then presented their thoughts for discussion to the full Board after lunch. Coming out of the meeting the Foundation staff and Directors will turn this input into actions that can be incorporated into 2015 plans, as well as longer-term initiatives. Following the strategic planning discussions, Rob Hirschfeld gave an update from the DefCore committee and presented a slate of capabilities for the Board to approve as the official “2015.3” specification. The Board approved the proposed DefCore committee process and slate of capabilities for "OpenStack Powered” products. This was a huge milestone for the DefCore efforts, and enables the Foundation staff to now implement the new license agreements and product testing program when the bylaws changes go into effect at the end of March. If you are responsible for an OpenStack Powered product or service within your company, we will be reaching out to help you adopt the new licensing programs. A very big thank you to Rob Hirschfeld and the DefCore committee who worked hard to make quick progress over the past couple of months. Finally, the Board wrapped up with an hour-long discussion about transparency and diversity. Discussion points included implementing better mailing list procedures, potential changes to the Transparency Policy and how Board Members can better engage with and support all of our global communities. Sean Roberts is picking up the Transparency Committee work, which will convene in the next few weeks to follow up on the discussion with more concrete recommendations and actions on that front. Also, Robert Esker started a thread on this list to discuss potential updates to the Transparency Policy. After the meeting many of the participants trekked across a wet and snowy NYC to continue discussions over dinner. It was really energizing to see how far the community has come in five years and consider the opportunities for OpenStack over the next five. I appreciate the enthusiasm and engagement from the Board on all of these important topics. Thanks to everyone who participated in person and remotely! Thanks, Jonathan

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[OpenStack Foundation] Proposed tweaks to the OpenStack Foundation Transparency Policy
by Esker, Robert 04 Mar '15

04 Mar '15

Per today’s board discussion on the topic, the following represents a working draft of proposed tweaks to the existing transparency policy: https://docs.google.com/document/d/1FeSSw1r3imd6B-Wf2oj5VcwekhNF-jtv5upNh1P… Thanks! Rob Esker

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