Open Stack

All, 

Very good proposal, thanks!

Br c

Von meinem iPhone gesendet

> Am 22.04.2019 um 18:19 schrieb Radcliffe, Mark <mark.radcliffe at dlapiper.com>:
> 
> I think that this approach is fine if included in the process section.
> -----Original Message-----
> From: Allison Randal <allison at lohutok.net> 
> Sent: Monday, April 22, 2019 7:19 AM
> To: AlanClark at openstack.org; 'Sean McGinnis' <sean.mcginnis at gmail.com>
> Cc: foundation at lists.openstack.org; foundation-board at lists.openstack.org
> Subject: Re: [Foundation Board] [OpenStack Foundation] Bylaws change proposed at next week's OpenStack board meeting to support Open Infrastructure project confirmation
> 
> [EXTERNAL]
> 
> Hi Alan,
> 
> That sounds like a good addition. To keep the wording simple, I'll suggest changing the last line of the process section to read:
> 
> ==========
> The Board will review the project's application and vote whether to confirm it in the open meeting.
> ==========
> 
> Allison
> 
>> On 4/9/19 6:25 PM, Alan Clark wrote:
>> Allison,  Thank you for leading this task.  I would like to suggest an additional thought to include in the wording.
>> 
>> That the official voting will be performed within the open meetings.  The same is done for Gold and Platinum member discussions today.
>> 
>> Regards,
>> AlanClark
>> 
>>> -----Original Message-----
>>> From: Allison Randal [mailto:allison at lohutok.net]
>>> Sent: Monday, April 08, 2019 11:21 AM
>>> To: Sean McGinnis <sean.mcginnis at gmail.com>
>>> Cc: foundation at lists.openstack.org; 
>>> foundation-board at lists.openstack.org
>>> Subject: Re: [OpenStack Foundation] [Foundation Board] Bylaws change 
>>> proposed at next week's OpenStack board meeting to support Open 
>>> Infrastructure project confirmation
>>> 
>>> We talked about this in the board meeting today, and thought that 
>>> "Except as necessary" at the beginning of the sentence is sufficient 
>>> for the bylaws to express that open meetings are the norm, and 
>>> executive sessions are only for special limited circumstances. But, 
>>> since our process for the Gold and Platinum Member candidacy is to 
>>> always schedule an executive session, that might create an assumption 
>>> that we will do the same for project confirmation. We thought the 
>>> best place to be explicit that open meetings are the normal process 
>>> for confirmation review would be in the process section at the bottom of the project confirmation guidelines:
>>> 
>>> https://wiki.openstack.org/w/index.php?title=Governance/Foundation/OS
>>> FProje
>>> ctConfirmationGuidelines
>>> 
>>> I volunteered to make a first draft, so here is a bullet point, to 
>>> add just after the point "Representatives of the pilot project will 
>>> attend a discussion meeting with the Board..."
>>> 
>>> ======
>>> The discussion meeting will be an open meeting. The Board, the 
>>> Foundation staff, or the pilot project may optionally request an 
>>> executive session for part of the meeting, if some discussion topics 
>>> have special sensitivity for legal or privacy reasons.
>>> ======
>>> 
>>> The idea is that we'll refine the wording here on the mailing lists, 
>>> and then the Board will vote on the wording change to the 
>>> confirmation guidelines at the same Board meeting where we vote on the Bylaws wording change.
>>> 
>>> Allison
>>> 
>>>> On 4/2/19 2:54 PM, Sean McGinnis wrote:
>>>> I like the intent. I'm a little concerned with the wording making it 
>>>> sound like it will be the norm that discussing the review and 
>>>> approval of these projects will be excluded from public and recorded meetings.
>>>> 
>>>> I understand that this enables it to happen if needed, but is there 
>>>> any way to codify that this is for cases where those reviews fall 
>>>> under the first two items mentioned to not be public?
>>>> 
>>>> Sean
>>>> 
>>>> 
>>>> On Tue, Apr 2, 2019 at 8:43 AM Alan Clark <alanclark at openstack.org 
>>>> <mailto:alanclark at openstack.org>> wrote:
>>>> 
>>>>    As the OpenStack Foundation embraces new areas of strategic focus
>>>>    and as the associated Open Infrastructure projects mature, the
>>>>    OpenStack board desires to do its part in helping the projects
>>>>    thrive and grow.  A key step in project advancement is the project
>>>>    confirmation by the Board.  Confirmation will enable the Foundation
>>>>    to apply additional Foundation resources towards that project.  In
>>>>    support of this process, the board at its last meeting, approved the
>>>>    OSF Project Confirmation Guidelines[1].  As the Guidelines point
>>>>    out, many factors go into the board’s decisions.  To ensure that the
>>>>    board has the mechanisms needed to be as sensitive as possible to
>>>>    the needs and feelings for those invested in the projects, the board
>>>>    will further discuss a motion to amend bylaws section 4.16 as
>>>>    follows: (changed text in italics).____
>>>> 
>>>>    __ __
>>>> 
>>>>    4.16 Open Meetings and Records.  Except as necessary to protect
>>>>    attorney-client privilege, sensitive personnel information, discuss
>>>>    the candidacy of potential Gold Member and Platinum Members, /and
>>>>    discuss the review and approval of Open Infrastructure Projects,
>>>>    /the Board of Directors shall: (i) permit observation of its
>>>>    meetings by Members via remote teleconference or other electronic
>>>>    means, and (ii) publish the Board of Directors minutes and make
>>>>    available to any Member on request other information and records of
>>>>    the Foundation as required by Delaware Corporate Law.____
>>>> 
>>>>    __ __
>>>> 
>>>>    If, during confirmation discussions, a project lead or Director
>>>>    feels that there is sensitive information that needs to be protected
>>>>    this amendment provides a mechanism for such discussion.____
>>>> 
>>>>    __ __
>>>> 
>>>>    Thanks,____
>>>> 
>>>>    Alan Clark____
>>>> 
>>>>    __ __
>>>> 
>>>>    __ __
>>>> 
>>>>    [1]
>>>> 
>>>> https://wiki.openstack.org/wiki/Governance/Foundation/OSFProjectConf
>>>> ir
>>>> mationGuidelines____
>>>> 
>>>>    __ __
>>>> 
>>>>    _______________________________________________
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>>>>    <mailto:Foundation-board at lists.openstack.org>
>>>> 
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>>>> 
>>>> 
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>>>> 
>>> 
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>> 
>> 
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