Open Stack

That works!
AlanClark 

>-----Original Message-----
>From: Allison Randal [mailto:allison at lohutok.net]
>Sent: Monday, April 22, 2019 8:19 AM
>To: 'Sean McGinnis' <sean.mcginnis at gmail.com>; AlanClark at openstack.org
>Cc: foundation at lists.openstack.org; foundation-board at lists.openstack.org
>Subject: Re: [Foundation Board] [OpenStack Foundation] Bylaws change
>proposed at next week's OpenStack board meeting to support Open
>Infrastructure project confirmation
>
>Hi Alan,
>
>That sounds like a good addition. To keep the wording simple, I'll suggest
>changing the last line of the process section to read:
>
>==========
>The Board will review the project's application and vote whether to confirm it in
>the open meeting.
>==========
>
>Allison
>
>On 4/9/19 6:25 PM, Alan Clark wrote:
>> Allison,  Thank you for leading this task.  I would like to suggest an additional
>thought to include in the wording.
>>
>> That the official voting will be performed within the open meetings.  The same
>is done for Gold and Platinum member discussions today.
>>
>> Regards,
>> AlanClark
>>
>>> -----Original Message-----
>>> From: Allison Randal [mailto:allison at lohutok.net]
>>> Sent: Monday, April 08, 2019 11:21 AM
>>> To: Sean McGinnis <sean.mcginnis at gmail.com>
>>> Cc: foundation at lists.openstack.org;
>>> foundation-board at lists.openstack.org
>>> Subject: Re: [OpenStack Foundation] [Foundation Board] Bylaws change
>>> proposed at next week's OpenStack board meeting to support Open
>>> Infrastructure project confirmation
>>>
>>> We talked about this in the board meeting today, and thought that
>>> "Except as necessary" at the beginning of the sentence is sufficient
>>> for the bylaws to express that open meetings are the norm, and
>>> executive sessions are only for special limited circumstances. But,
>>> since our process for the Gold and Platinum Member candidacy is to
>>> always schedule an executive session, that might create an assumption
>>> that we will do the same for project confirmation. We thought the
>>> best place to be explicit that open meetings are the normal process
>>> for confirmation review would be in the process section at the bottom of the
>project confirmation guidelines:
>>>
>>> https://wiki.openstack.org/w/index.php?title=Governance/Foundation/OS
>>> FProje
>>> ctConfirmationGuidelines
>>>
>>> I volunteered to make a first draft, so here is a bullet point, to
>>> add just after the point "Representatives of the pilot project will
>>> attend a discussion meeting with the Board..."
>>>
>>> ======
>>> The discussion meeting will be an open meeting. The Board, the
>>> Foundation staff, or the pilot project may optionally request an
>>> executive session for part of the meeting, if some discussion topics
>>> have special sensitivity for legal or privacy reasons.
>>> ======
>>>
>>> The idea is that we'll refine the wording here on the mailing lists,
>>> and then the Board will vote on the wording change to the
>>> confirmation guidelines at the same Board meeting where we vote on the
>Bylaws wording change.
>>>
>>> Allison
>>>
>>> On 4/2/19 2:54 PM, Sean McGinnis wrote:
>>>> I like the intent. I'm a little concerned with the wording making it
>>>> sound like it will be the norm that discussing the review and
>>>> approval of these projects will be excluded from public and recorded
>meetings.
>>>>
>>>> I understand that this enables it to happen if needed, but is there
>>>> any way to codify that this is for cases where those reviews fall
>>>> under the first two items mentioned to not be public?
>>>>
>>>> Sean
>>>>
>>>>
>>>> On Tue, Apr 2, 2019 at 8:43 AM Alan Clark <alanclark at openstack.org
>>>> <mailto:alanclark at openstack.org>> wrote:
>>>>
>>>>     As the OpenStack Foundation embraces new areas of strategic focus
>>>>     and as the associated Open Infrastructure projects mature, the
>>>>     OpenStack board desires to do its part in helping the projects
>>>>     thrive and grow.  A key step in project advancement is the project
>>>>     confirmation by the Board.  Confirmation will enable the Foundation
>>>>     to apply additional Foundation resources towards that project.  In
>>>>     support of this process, the board at its last meeting, approved the
>>>>     OSF Project Confirmation Guidelines[1].  As the Guidelines point
>>>>     out, many factors go into the board’s decisions.  To ensure that the
>>>>     board has the mechanisms needed to be as sensitive as possible to
>>>>     the needs and feelings for those invested in the projects, the board
>>>>     will further discuss a motion to amend bylaws section 4.16 as
>>>>     follows: (changed text in italics).____
>>>>
>>>>     __ __
>>>>
>>>>     4.16 Open Meetings and Records.  Except as necessary to protect
>>>>     attorney-client privilege, sensitive personnel information, discuss
>>>>     the candidacy of potential Gold Member and Platinum Members, /and
>>>>     discuss the review and approval of Open Infrastructure Projects,
>>>>     /the Board of Directors shall: (i) permit observation of its
>>>>     meetings by Members via remote teleconference or other electronic
>>>>     means, and (ii) publish the Board of Directors minutes and make
>>>>     available to any Member on request other information and records of
>>>>     the Foundation as required by Delaware Corporate Law.____
>>>>
>>>>     __ __
>>>>
>>>>     If, during confirmation discussions, a project lead or Director
>>>>     feels that there is sensitive information that needs to be protected
>>>>     this amendment provides a mechanism for such discussion.____
>>>>
>>>>     __ __
>>>>
>>>>     Thanks,____
>>>>
>>>>     Alan Clark____
>>>>
>>>>     __ __
>>>>
>>>>     __ __
>>>>
>>>>     [1]
>>>>
>>>> https://wiki.openstack.org/wiki/Governance/Foundation/OSFProjectConf
>>>> ir
>>>> mationGuidelines____
>>>>
>>>>     __ __
>>>>
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>>>>
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>>>>
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