[OpenStack Foundation] Fwd: Re: [Foundation Board] propose 2015 board meeting dates

Doug Hellmann doug at doughellmann.com
Wed Feb 25 12:03:35 UTC 2015

>> On Feb 25, 2015, at 1:46 AM, Mark McLoughlin <markmc at redhat.com> wrote:
>> On Tue, 2015-02-24 at 12:29 -0600, Lauren Sell wrote:
>> Regardless, let's take this opportunity to bring transparency top of
>> mind and execute some significant, yet fairly easy and quick to
>> implement changes to prove it to the community.
> Indeed.
>> Aggregating some of the constructive recommendations on this thread
>> as well as my own thoughts, I would propose the following path
>> forward:
>>     * We should take quick action to create an open Board mailing
>>       list and operate it just like the TC and User Committee lists.
>>       This was a recommendation early on by the transparency
>>       committee that stalled because we were waiting for an
>>       OpenStack-based document store that could be used for the few
>>       confidential pieces of information that needed to be
>>       exchanged. In the interim, Board members were encouraged to
>>       use the public foundation list, but I don't think that's
>>       practical for every discussion and makes it too easy to keep
>>       things on the private list.
> The "just use the foundation list" approach was a worthwhile experiment,
> but I think it's going to prove to be impossible to encourage board
> members to use (particularly for mundane matters) a list that's
> perceived to be a huge public audience.
> A public mailing list specifically for the purpose of coordinating board
> matters makes more sense. We explored the idea of opening the
> foundation-board list, but the concern was about opening the archives of
> a previously private list. I think we should just create a new public
> list, calling it e.g. foundation-directors.
> But yes - we still don't have a mechanism for sharing necessarily
> confidential documents amongst board members, so we should retain the
> private list for that purpose. Perhaps we should set the moderation bit
> on the private list so every email would be moderated and only approve
> those emails which are simply sharing confidential documents.

The PSF uses split lists like this with good results. I like the moderation enhancement. 


>>     * Again, we've learned a lesson here with the anonymous doodle
>>       to schedule the meeting, and we should make a point to have
>>       any future polls and discussions along those lines public on a
>>       new, open Board mailing list.
> Agree.
>>     * To showcase the board commitment, it would make sense to get
>>       the list set up quickly and re-run the mid-year board meeting
>>       scheduling poll and discussion publicly.
> I've offered in the past to set up the list. I'm still happy to do it,
> so perhaps we just need a brief motion and discussion of this plan at
> next Tuesday's meeting.
>>     * The original pitch to co-locate the Board meeting with
>>       OpenStack Day India was to make a strong show of support for
>>       the growing community; however, I agree with others that there
>>       are effective ways to do this whether or not the meeting is
>>       co-located. I know several of the Foundation staff have been
>>       discussing mid-year travel schedules and would like to attend,
>>       and I definitely think we should make a strong effort to
>>       recruit Board and TC and other community members to attend the
>>       event.
> Cool.
>>     * I'm happy to see Sean pick up the torch with the transparency
>>       committee. I was on the committee in 2013 and helped draft the
>>       transparency policy, but the committee waned and did not take
>>       much if any action in 2014. It would be great for Sean to get
>>       some time on the March 3 board meeting to discuss it.
> Agree, and I think the committee's previous report does a nice job of
> showing us where we should focus next.
> Great list, Lauren. Thanks!
> Mark.
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