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My proposed list actually tried to capture your point. Whether the current list is ¾ depends upon the location of the fall PTG.  I don’t know the location.  I actually figured the fall PTG would be outside of North America.  So when I wrote the list the I felt it was ½ and ½.

I’ll modify the location for the September meeting to a “TBD” that will  facilitate the discussion and let’s see what the proposed PTG location is.

For the February meeting, The idea of picking the PTG event gives us the opportunity to meet with the TC.  For February, given our current topics of discussion it makes sense. The probability of meeting with the TC F2F outside of a PTG or with the UC, new members, WG’s, etc. outside of a Summit is extremely low.   Also meeting at a Summit or PTG enables us to better leverage the Foundation resources.

-AlanClark




From: Roland Chan [mailto:roland at aptira.com]
Sent: Wednesday, December 07, 2016 6:54 PM
To: Alan Clark <ACLARK at suse.com>
Cc: foundation-board at lists.openstack.org
Subject: Re: [Foundation Board] Straw targets for 2017 Board meeting dates/times

Thanks Alan.

I see that you're suggesting we meet at the PTGs, which isn't an event that I was planning on attending. The travel impact for a one day (or closer to a half day in Tahoe) meeting is significant for anyone who happens to be in a location inconveniently far from the PTG.

Since the Gold sponsors are now relatively evenly spread across the globe (> 50% from the "Rest of World"), and board membership is a definitely a goal for many of us, this may be a larger problem in the future, especially if this pattern is echoed in the individual elections as well.

Perhaps worth revisiting once the new board is constituted and the size of the problem is known, but I have some disquiet about pegging 3/4 of the F2F meetings to US locations.

Roland

On 3 December 2016 at 10:26, Alan Clark <ACLARK at suse.com<mailto:ACLARK at suse.com>> wrote:
Directors,

I would like to suggest the following dates/times for 2017 board meetings.  I picked these dates mostly from avoiding conflicts with other industry related events.  Please let me know the collisions I’ve missed.
Jan 31, 1 -3pm pacific – conf call
Feb 24, All day F2F at PTG, Atlanta
April 11, 7-9am pacific  - conf call
May 12, All day F2F at Boston Summit
June 20, 1-3pm pacific  - conf call
August 22, 7-9am pacific  - conf call
September XX, All day F2F at PTG
October 3, 1-3pm pacific  - conf call
November 9, All day F2F at Sydney Summit
December 5, 7-9am pacific  - conf call

Don’t put these on your calendar yet.  More refinement is needed.  For example I haven’t coordinated with the Foundation staff for the Summit and PTG schedules.

Thanks,
AlanClark

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