Open Stack

Hi everyone,

Friendly reminder - Next Monday, December 14, at 9:00 PST / 17:00 UTC sponsorship sales will open for the April 2016 OpenStack Summit in Austin.  

At that time the executable electronic contract will be made available for signature HERE <https://www.openstack.org/summit/austin-2016/sponsors/#how-to-sponsor> under the “how to sign the agreement” section. All sponsorships will be sold on a first-come basis determined by the time stamp on completed electronic agreements. The top level sponsorships and limited quantity add-ons always sell out quickly so please mark your calendar. 

Full details of the sponsorship signing process are outlined below, here <https://www.openstack.org/summit/austin-2016/sponsors/#how-to-sponsor> and on page 3 of the Prospectus <https://www.openstack.org/assets/austin-summit/FINAL-Austin-Prospectus-April-2016-KW-11-11.pdf>. Once you execute the Austin Summit contract you will receive a confirmation email from Echosign, you must click the link in that email to complete the signing process. Don’t forget that last step! If you have any overdue balances owed to the Foundation then these must be paid in full before you sign the Summit contract.

Stay tuned - next week call for speakers, registration, travel support program application and visa invitation letter requests will also be made available here: https://www.openstack.org/summit/austin-2016/ <https://www.openstack.org/summit/austin-2016/>. 

Contact summit at openstack.org <mailto:summit at openstack.org> with any questions.

Cheers,
Claire


SUMMIT CONTRACT PROCESS:

What to do before signing:

Review the Prospectus <https://openstack.org/assets/austin-summit/FINAL-Austin-Prospectus-April-2016-KW-11-11.pdf> and decide which sponsorship levels and add-ons you are interested in.
Review the list of sponsorships to see which ones are still available.
If you have not already done so, you will need to first sign the Master Event Sponsorship Agreement <https://openstack.na1.echosign.com/public/esignWidget?wid=CBFCIBAA3AAABLblqZhDdkLg6AyOkPJQwlVhJH9R3Q6cK_F4lAbP8Heg5Pvk8mHyIIIHVgVMBi5Nzyy5BUjI*> with the OpenStack Foundation. ( Note: If you previously sponsored either the Tokyo, Vancouver, Paris, Atlanta, Hong Kong, or Portland Summits then you've already completed this step. You'll just need to know the date when you signed it previously, as this information will be required in the Austin contract. If you do not know the date when you previously signed the Master Sponsorship agreement please email summit at openstack.org. <mailto:summit at openstack.org>)
If your company has any past due balances owed to OpenStack Foundation, these invoices will need to be paid in full in order to be eligible to sponsor the Summit. Please contact billing at openstack.org <mailto:billing at openstack.org> if you think you may have any overdue/outstanding invoices.
How to Sign the Agreement:

On December 14 at 9:00 PST / 17:00 UTC the executable electronic contract for the OpenStack Summit April 2016 Austin will be made available HERE <https://www.openstack.org/summit/austin-2016/sponsors/#how-to-sponsor>.
In the meantime you can view the Read Only Draft Version of the OpenStack Summit April 2016 Austin Contract <https://openstack.org/assets/austin-summit/WATERMARK-OpenStack-Event-Sponsorship-Agreement-AUSTIN-SUMMIT.pdf>.
After signing the agreement, please check your email to make sure you confirm submission via Echosign. Contact summit at openstack.org <mailto:summit at openstack.org> if you have any questions. 
In order to meet production deadlines, March 8, 2016, is the final day that signed sponsorship agreements will be accepted.
Please note that in recognition of the ongoing support of companies that are Sponsors or Members <https://openstack.org/foundation/companies/> of the OpenStack Foundation, their contracts will be considered first, for the initial 24 hours after the executable Austin Contract goes live. All other contracts will be processed starting 24 hours later on December 15 at 11:00am CST. From that point forward all sponsorships will be sold on a first-come, first-serve basis determined by the timestamp on completed agreements. 
Specific to Headline Level Sponsorships

Headline level sponsorship will also be confirmed on a first-come, first-serve basis if there are four (4) or fewer contracts submitted within the first hour of the executable agreement becoming available.
In order to create a fair and level playing field, if more than four (4) companies submit signed contracts within the first hour (between 17:00 - 18:00 UTC / 11:00 - 12:00 CST) for a Headline sponsorship level, the Foundation staff will conduct a lottery to draw the four (4) official Headline sponsors. 
The remaining companies that do not secure the Headline sponsorship via lottery will be given the opportunity to re-sign contracts and obtain Premier level sponsorship slots in the order they submitted Headline agreements. 
The lottery is only applicable to the Headline sponsorship level. 
Sponsor companies that signed the October 2015 Tokyo OpenStack Summit contract within the first hour for a Headline sponsorship level, but did not win the lottery drawing will be eligible to have an additional ball in the lottery drawing for the 2016 Austin OpenStack Summit if they again sign the Austin Summit sponsorship contract for a Headline slot within the first hour that the executable electronic contract is made available.
The same Headline drawing process will apply for the October 2016 Summit in Barcelona - if you submit for a Headline level sponsorship for the Austin OpenStack Summit and are not drawn in the lottery then you will receive an extra entry for the lottery drawing for the Barcelona OpenStack Summit.

-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.openstack.org/cgi-bin/mailman/private/marketing/attachments/20151209/8378ce5a/attachment.html>