Open Stack

Moving this thread over to the new mailing list…

We are still finalizing contract negotiations with the venue, so have not yet officially announced the April 2012 Summit dates and location. In the meantime, we wanted to share the sponsor prospectus, because several of you were anxious to have it for planning and budgeting purposes. 

Sponsor Prospectus: https://docs.google.com/document/d/1JzJMndH5No7io04ItTwPoiY627xz-qvRZ7683u5mmPY/edit?pli=1

While we do not expect any major changes, please note it is currently in draft form, and we will publish the official prospectus at http://www.openstack.org/summit when we announce the dates and location.

As always, the sponsorships will be sold on a first come, first serve basis with a signed agreement.  The agreement will be posted on Monday, January 14, so you have time to review the prospectus beforehand.

Regardless of sponsorship, there are plenty of ways to participate in the Summit, and we look forward to seeing you all in April.  More details about registration and speaking opportunities are coming soon, and we would appreciate your waiting to publicize the dates/location until we get the final details locked down. 

Thanks,
Lauren

Begin forwarded message:

> From: Lauren Sell <lauren at openstack.org>
> Subject: Re: OpenStack Summit Update
> Date: December 21, 2012 11:42:02 AM CST
> To: vg9069 at att.com, sian.aherne at canonical.com, Sonia Ouarti <sonia.ouarti at canonical.com>, Cezzaine Haigh <cezzaine.haigh at canonical.com>, Susan Derrick <susan.derrick at hp.com>, Darlene D Lynch <darlene.lynch at hp.com>, Johanna Koester <koester at us.ibm.com>, Dave Russell <drussell at ca.ibm.com>, chaikes at us.ibm.com, "Cristina.LeClerc at nebula.com LeClerc" <Cristina.LeClerc at nebula.com>, mdevincenzi at sparkpr.com, Prashant.Prahlad at nebula.com, Susan Shipp <susan.shipp at RACKSPACE.COM>, "haley.baskin at rackspace.com Baskin" <haley.baskin at rackspace.com>, Dee Rosales <dee.rosales at RACKSPACE.COM>, Angel Schneider <angel.schneider at rackspace.com>, kcatallo at redhat.com, amie at suse.com, DJarvis at suse.com, robert at cloudscaling.com, csommerh at cisco.com, nebecker at cisco.com, Janet_Bartleson at Dell.com, Joseph_B_George at Dell.com, brett.dunst at dreamhost.com, "Marissa.rosen at dreamhost.com Rosen" <Marissa.rosen at dreamhost.com>, yoyochiang at itri.org.tw, "dfishman at mirantis.com Fishman" <dfishman at mirantis.com>, Jean_Marie_Martini at Dell.com, "sue.myers at marketsmartnow.com Myers" <sue.myers at marketsmartnow.com>, Clinton Ehrlich <cehrlich at morphlabs.com>, kbrecher at morphlabs.com, Denise.Ridolfo at netapp.com, "Alex.Goldsmith at netapp.com Goldsmith" <Alex.Goldsmith at netapp.com>, "gretchen at pistoncloud.com Curtis" <gretchen at pistoncloud.com>, seanrob at yahoo-inc.com, "tshibata at ab.jp.nec.com Shibata" <tshibata at ab.jp.nec.com>, liznelson at vmware.com, vin.sharma at intel.com, Maya Hadati <maya.hadati at enovance.com>, Adele Shakal <adele.shakal at metacloud.com>, johnsonr at Brocade.com, "Lizhiqiang (Jeff)" <lizhiqiang at huawei.com>, Niki Acosta <niki.acosta at rackspace.com>, vmohun at momentumsi.com, scolgan at rivermeadow.com, reza at nimbula.com, spavela at juniper.net, adin at gridcentric.com, jthomason at galetechnologies.com, Bill Roth <Bill.Roth at nexenta.com>, mmehra at internap.com, Sandeep Singh Kohli <skohli at Brocade.com>, "Cynthia Ann (Cindy) Bergevin" <cindy.bergevin at alcatel-lucent.com>, Elise Arthurs <elise at rightscale.com>, Márton Kiss <marton.kiss at xemeti.com>, Joe Arnold <joe at swiftstack.com>, xdl-openstack-marketing at netapp.com, Claire Massey <claire at openstack.org>, Alex Maier <alex.maier at nebula.com>, Nicole Kim <nkim at vmware.com>
> Cc: "kathyc at openstack.org Cacciatore" <kathyc at openstack.org>, "stefano at openstack.org Maffulli" <stefano at openstack.org>
> 
> Hello again,
> 
> Thank you for all of the input and support as we've worked through these options.  I'm happy to report we are following "Plan C" and have booked the Portland Convention Center the week of April 15.  We will be making the official announcement and posting the sponsorship prospectus shortly. Look for the call for papers and registration to open in January.
> 
> Please let me know if you have any questions, and happy holidays!
> 
> Best,
> Lauren
> 
> On Dec 20, 2012, at 5:23 PM, Lauren Sell <lauren at openstack.org> wrote:
> 
>> Hello,
>> 
>> Today we discovered space has become available at the Portland Convention Center the week of April 22. We're in the process of evaluating the floor plan to see if it will meet our requirements. The new space is different than what we had on hold the week prior, for those of you who have been following the updates. Since I've been communicating the potential dates the week of April 29 or April 15, I wanted to run the new dates by you to make sure there weren't any major conflicts.  Please let me know by tomorrow at Noon CT/18:00 UTC if you know of any major flags or conflicts with holding the Summit the week of April 22 rather than the week of April 29.
>> 
>> Here's a recap of the three final options:
>> 	• Plan A: Portland Convention Center, April 22-25 -- we're evaluating the space against our requirements now, but the dates seem ideal
>> 	• Plan B: Chicago Hyatt McCormick Place, April 29-May 2 -- the space and location are ideal, but the dates conflict with two events the same week
>> 	• Plan C: Portland Convention Center, April 15-18 -- the space works great, but the dates are not ideal for the release cycle
>> 
>> Also, we're in the process of creating a "real" OpenStack community mailing list for marketers and event managers using mailman (like the other OpenStack community mailing lists).  Please be on the lookout for a welcome email soon.
>> 
>> Thanks,
>> Lauren
>> 
>> On Dec 19, 2012, at 10:14 AM, Lauren Sell <lauren at openstack.org> wrote:
>> 
>>> Hi everyone,
>>> 
>>> Quick reminder of the meeting today at 9 am PT/11 am CT. If you have not done so already, please register to attend:
>>> 
>>>> Register: http://openstack.enterthemeeting.com/m/9ZD39ZGG
>>>> Password: openstack
>>> 
>>> Please also note you'll need to dial into the conference bridge rather than listen through your computer speakers if you would like to speak up. There will also be a chat window.
>>> 
>>>> Dial In: (949) 202-4265
>>>> Passcode: 21896
>>> 
>>> We're going to run through a few quick slides, and then we'll be referencing the following google docs: 
>>> 	• 2013 Industry Event Plan: http://bit.ly/XJXV7p
>>> 	• 2013 Overall Event Calendar: http://bit.ly/12pjbVg
>>> And we'll be taking notes and looking for feedback in this etherpad: https://etherpad.openstack.org/2013Events
>>> 
>>> Best,
>>> Lauren
>>> 
>>> On Dec 10, 2012, at 5:15 PM, Lauren Sell <lauren at openstack.org> wrote:
>>> 
>>>> I've gotten quite a few positive responses, so we'll move forward with the meeting next Wednesday, December 19 at 9 am PT.  
>>>> 
>>>> Please register: http://openstack.enterthemeeting.com/m/9ZD39ZGG
>>>> Password: openstack
>>>> 
>>>> Dial In: (949) 202-4265
>>>> Passcode: 21896
>>>> 
>>>> **Note you'll want to dial into the conference bridge rather than listen on your computer speakers if you want to participate in the meeting
>>>> 
>>>> In the meantime, I wanted to give you all a quick update on the Summit because I've gotten several questions about it today. Our contract with the Chicago Hyatt Regency fell through, but it was their fault, so they are working hard to make the Chicago Hyatt McCormick Place available that same week (April 29-May 2). Portland is still available and on hold for the week of April 13. 
>>>> 
>>>> We're scheduling a quick site visit this week for McCormick Place, and will decide between the two by the end of the week. We're leaning toward Chicago if we can make it work, since we've done the last two events on the west coast, and it's an easier destination for international travelers than Portland. 
>>>> 
>>>> Thanks,
>>>> Lauren
>>>> 
>>>> On Nov 30, 2012, at 2:12 AM, Lauren Sell <lauren at openstack.org> wrote:
>>>> 
>>>>> Hi everyone,
>>>>> 
>>>>> I'd like to share and get your input on the list of industry events the OpenStack Foundation plans to support in 2013.  The list spans a variety of locations and audiences (from developer to enterprise user), but does not include community-organized regional events (i.e. OpenStack Israel or OpenStack in Action! Paris) or vendor-specific conferences. 
>>>>> 
>>>>> You can see the full list here: https://docs.google.com/spreadsheet/ccc?key=0AtJOpxN2tQ8FdGkwVVlGSkZaQm9uNXRKV1JXdGZWNVE&pli=1#gid=0
>>>>> 
>>>>> We'd like to get your feedback regarding additional events we should support, which events on the list should be the highest priority, and/or which events on the list you think should be made a lower priority. We're especially interested in getting more suggestions (and local help organizing!) events outside of the US. 
>>>>> 
>>>>> I'd also like to start a discussion around how we can coordinate efforts at each event. The activities will of course vary by event depending on the audience, level of investment and number of companies participating, but as a baseline, we would like to make consistent set of OpenStack collateral and graphics available for event organizers and speakers. For example, at Cloud Expo in October, we had a 20x20 OpenStack booth staffed by community volunteers, but also had 20 different companies in the expo hall displaying an OpenStack sign that amplified the brand much more than any one booth on the floor. In the past, we've also sold kiosks inside of an OpenStack pavilion and organized OpenStack evening events with multiple sponsors. There are many more creative and impactful things we can do with the combined wisdom and resources of this group, which I look forward to discussing.
>>>>> 
>>>>> I will be sending a separate note to this list with thoughts about how we can strengthen the OpenStack marketing community, but as a quick preview, one of the things I'd like to propose is a monthly meeting for marketing leaders. I was hoping the topic for the first meeting could be the events calendar and coordination, and would like to propose Wednesday, December 19 at 9 am PT.  If that works for a decent number of you, I will send dial-in details closer to the date. 
>>>>> 
>>>>> I also wanted to give you a quick update on the April and October Summits. We have not yet locked the location for April (and the dates are dependent on location/venue availability) but are very close. The primary contenders are the Portland Convention Center, April 13-19 and Chicago Hyatt Regency, April 29 - May 3. We're in the process of negotiating with each venue to see which will best meet our needs for budget, space, network, food and beverage, etc.  We had 1300 attendees at the San Diego Summit and are planning for closer to 2000 in April. As soon as we get April locked, we will be looking for a location outside of the US for the October event, and have already been getting lots of suggestions from the community on that front (primarily in Europe and Asia). We will also be working to book the Summits farther in advance moving forward now that the Foundation can sign contracts.
>>>>> 
>>>>> Finally, I'd like to introduce Kathy Cacciatore, who has recently joined the OpenStack Foundation as an Event Planner and will be your point of coordinate for industry and regional events. Kathy has an extensive background in marketing, event planning and open source from her career at IBM, and works part-time Monday - Thursday. She can be reached at kathyc at openstack.org.
>>>>> 
>>>>> Please check your calendars for Wednesday, December 19, and in the meantime, send feedback on the event schedule and be thinking about how we can coordinate efforts to make a bigger impact at these events.
>>>>> 
>>>>> Thank you for your support!
>>>>> 
>>>>> Best,
>>>>> Lauren
>>>>> 713-398-8700
>>>> 
>>> 
>> 
>