[OpenStack Foundation] [Foundation Board] Bylaws change proposed at next week's OpenStack board meeting to support Open Infrastructure project confirmation

Alan Clark alanclark at openstack.org
Tue Apr 2 23:46:12 UTC 2019

Thanks for the input Sean.  I’ll circle with Legal to see if the wording can be clarified.



From: Sean McGinnis [mailto:sean.mcginnis at gmail.com] 
Sent: Tuesday, April 02, 2019 7:55 AM
To: AlanClark at openstack.org
Cc: foundation at lists.openstack.org; foundation-board at lists.openstack.org
Subject: Re: [Foundation Board] Bylaws change proposed at next week's OpenStack board meeting to support Open Infrastructure project confirmation


I like the intent. I'm a little concerned with the wording making it sound like it will be the norm that discussing the review and approval of these projects will be excluded from public and recorded meetings.


I understand that this enables it to happen if needed, but is there any way to codify that this is for cases where those reviews fall under the first two items mentioned to not be public?





On Tue, Apr 2, 2019 at 8:43 AM Alan Clark <alanclark at openstack.org <mailto:alanclark at openstack.org> > wrote:

As the OpenStack Foundation embraces new areas of strategic focus and as the associated Open Infrastructure projects mature, the OpenStack board desires to do its part in helping the projects thrive and grow.  A key step in project advancement is the project confirmation by the Board.  Confirmation will enable the Foundation to apply additional Foundation resources towards that project.  In support of this process, the board at its last meeting, approved the OSF Project Confirmation Guidelines[1].  As the Guidelines point out, many factors go into the board’s decisions.  To ensure that the board has the mechanisms needed to be as sensitive as possible to the needs and feelings for those invested in the projects, the board will further discuss a motion to amend bylaws section 4.16 as follows: (changed text in italics).


4.16 Open Meetings and Records.  Except as necessary to protect attorney-client privilege, sensitive personnel information, discuss the candidacy of potential Gold Member and Platinum Members, and discuss the review and approval of Open Infrastructure Projects, the Board of Directors shall: (i) permit observation of its meetings by Members via remote teleconference or other electronic means, and (ii) publish the Board of Directors minutes and make available to any Member on request other information and records of the Foundation as required by Delaware Corporate Law.


If, during confirmation discussions, a project lead or Director feels that there is sensitive information that needs to be protected this amendment provides a mechanism for such discussion.



Alan Clark



[1] https://wiki.openstack.org/wiki/Governance/Foundation/OSFProjectConfirmationGuidelines


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