[OpenStack Foundation] Bylaws change proposed at next week's OpenStack board meeting to support Open Infrastructure project confirmation

Alan Clark alanclark at openstack.org
Tue Apr 2 13:43:13 UTC 2019

As the OpenStack Foundation embraces new areas of strategic focus and as the
associated Open Infrastructure projects mature, the OpenStack board desires
to do its part in helping the projects thrive and grow.  A key step in
project advancement is the project confirmation by the Board.  Confirmation
will enable the Foundation to apply additional Foundation resources towards
that project.  In support of this process, the board at its last meeting,
approved the OSF Project Confirmation Guidelines[1].  As the Guidelines
point out, many factors go into the board's decisions.  To ensure that the
board has the mechanisms needed to be as sensitive as possible to the needs
and feelings for those invested in the projects, the board will further
discuss a motion to amend bylaws section 4.16 as follows: (changed text in


4.16 Open Meetings and Records.  Except as necessary to protect
attorney-client privilege, sensitive personnel information, discuss the
candidacy of potential Gold Member and Platinum Members, and discuss the
review and approval of Open Infrastructure Projects, the Board of Directors
shall: (i) permit observation of its meetings by Members via remote
teleconference or other electronic means, and (ii) publish the Board of
Directors minutes and make available to any Member on request other
information and records of the Foundation as required by Delaware Corporate


If, during confirmation discussions, a project lead or Director feels that
there is sensitive information that needs to be protected this amendment
provides a mechanism for such discussion.



Alan Clark





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