[OpenStack Foundation] First diversity working group notes

Barrett, Carol L carol.l.barrett at intel.com
Wed Jun 24 15:12:38 UTC 2015

Roland – I hope you saw the notes that Egle sent out from the initial team meeting and the follow-up Doodle link I sent to identify times for alternating team meetings that will allow everyone who wants to participate to join in the meetings. If you didn’t get it, pls let me know and I’ll forward it.


From: Roland Chan [mailto:roland at aptira.com]
Sent: Friday, June 19, 2015 3:38 PM
To: Egle Sigler
Cc: Foundation at lists.openstack.org
Subject: Re: [OpenStack Foundation] First diversity working group notes

Sorry I couldn't make it. I woke up, turned off my alarm and promptly fell asleep again.

I notice the only Asian attendees were from Aptira. We're already heavily invested in OpenStack Foundation workings and Kavit and Tristan are used to these overnight meetings (and I clearly have some catching up to do) through their participation in the board, which has similar scheduling.

I wonder how many people simply didn't bother because of the unfriendly timeslot (4am in Australia, 2am in China).

I must re-iterate my earlier email: timeslots that are convenient for any single geography are exclusionary. Meetings must be scheduled so that all regions have a reasonable opportunity to participate and discussions/decisions at meetings must remain open until a full cycle of meetings has had a chance to process them.

I'll also re-iterate a point I made at the last board meeting: taking a poll of people who showed up to something is a really poor way of working out what the general population want or need. The results will only reflect the needs of those who are engaged, whereas the point of the diversity group is to foster engagement from those who may be excluded for some reason.

Don't make this group an echo chamber.

Good morning!


On 20/06/2015 5:11 AM, "Egle Sigler" <ushnishtha at hotmail.com<mailto:ushnishtha at hotmail.com>> wrote:

Thank you everyone for attending today's meeting. We had lots of great discussion, and some concrete action items.

Etherpad: https://etherpad.openstack.org/p/OpenStackDiversity.1
IRC notes: http://eavesdrop.openstack.org/meetings/diversity_working_group/2015/diversity_working_group.2015-06-19-18.00.html

Notes from etherpad:

Info on OpenStack IRC: https://wiki.openstack.org/wiki/IRC
Web IRC link if you are not using IRC client: http://webchat.freenode.net/?channels=openstack-meeting
Meetbot quick reference guide: http://meetbot.debian.net/Manual.html#user-reference

Next meeting etherpad: https://etherpad.openstack.org/p/OpenStackDiversity.2
Minutes: http://eavesdrop.openstack.org/meetings/diversity_working_group/2015/diversity_working_group.2015-06-19-18.00.html

The initial meeting for this work group will be: Friday, June 19, 2015 at 18:00 UTC, on IRC: #openstack-meeting
The Agenda is:
·         Introductions
<nikiacosta> Niki Acosta, Cloud Evangelist, Cisco
jfleet> jfleet Cloud304 EST
 <imadsousou> Imad Sousou - Intel
 * kavit Kavit Munshi - Aptira IST
 <rainya> Rainya Mosher, Product Manager, Rackspace
 <ninag> Nina Goradia, IBM, CST
 <ShillaSaebi> OpenStack Operations Engineer, Comcast EDT
 <AlanClark> Alan Clark SUSE
 <eglute> Egle Sigler, Principal Architect at Rackspace CST
 * jbryce works at OpenStack Foundation
 <arcee2> Val Wanjura, Technical Ops Mgr, Rackspace
 <gpruessmann> Gerd Pruessmann, Deutsche Telekom AG
 <lsell> Lauren Sell, OpenStack Foundation
 <electrocucaracha> Victor Morales - Intel
 <cmassey> Claire Massey, OpenStack Foundation CST
 <wznoinsk> Waldemar Znoinski - Intel
 <TamaraJohnston> Tamara Johnston, EMC Global Services - Cloud PST
 <barrett> Carol Barrett, Intel
 <Rockyg> Rocky Grober, Huawei, PDT
<Mauri> Mauri Whalen - Intel
<MeganR>         Megan Rossetti - Comcast, EDT
<vince_> Vince Brunssen - IBM
<amandap> Amanda Plimpton - SwiftStack PT
[13:50:49]  <ozstacker> AEST

·         Mission Discussion and definition of Diversity - https://wiki.openstack.org/wiki/Diversity

  *   Charter discussion: feedback from Vancouver was that the operational scope was too broad

  *   Possible Definitions
§  [13:13:47]  <nikiacosta>         diversity - eliminate bias on the basis of age, race, creed, color, sex, national origin, religion, sexual orientation, gender identity, disability, marital status, and socioeconomic status.
§  [13:13:54]  <rainya>         M-W.com: diversity, noun, : the quality or state of having many different forms, types, ideas, etc. : the state of having people who are different races or who have different cultures in a group or organization
§  [13:14:54]  <rainya>         for me diversity is really about getting a variety of *thought* more than anything; so that any problem has lots of diferent viewpoints and experiences coloring the outcome; [13:16:04]  <rainya>         and that variety comes from different disciplines (engineers, devs, qa, ux, ops, product managers) as well as cultural and gender backgrounds
§  Top areas of focus for diversity: GENDER (male to female ratio); GEOGRAPHIC (downloads, contribution, and attendance by country; what countries / regions have low or NO representation?); CULTURE
§  Other areas of future exploration: religion, age, disability

  *   Discuss proposal to engage a Consultant/Coach to assist this work group
·         Review proposed work plan, gather feedback, and owners
·         Next Steps
·         Meeting Frequency

  *   [13:45:09]  <ozstacker>         And next step is have a meeting that is 12 hours different to this one, and include others before deciding on _anything_

  *   [13:48:30]  <barrett>         I wonder if we want to have weekly meetings, given the interest, and alternate them between US/EMEA-friendly and APAC/Japan-friendly?

  *   [13:52:21]  <nikiacosta>         @eglute - hard to meet everyone's needs, but if we had 3 or 4 people in a core group for geographies who could serve as delegates, it might make it easier to get stuff done

  *   [13:52:59]  <eglute>         #action barrett to start 1-2 doodles to find the best times for us to meet?

·         Interest/Need for alternating times to make the meetings globally accessible. Moving forward we’ll use the foundation at lists.openstack.org<mailto:foundation at lists.openstack.org> mail list for work group discussions and meeting communications.

Action Items:
    1)Define diversity policy
·             volunteers:
·         Target date for bringing draft to group for review: 2 weeks?
·         Kavit Munshi (will lead + coordinate definition)
·         ShillaSaebi
·         Rainya
·         Amandap
·         Tristan
·         Niki Acosta
·         2) Carol: Setup Doodles to find 2 good times for meeting every other week, alternating timing
·         3) NIki: Lead the process of getting nominations for Geo Ambassadors once the meeting times are set
·         4) Get charter ratified by BoD (review language objected to at Vancouver summit)
·         5)DiveristyStatement: prepare proposal to be presented to BoD to approve the formation of a diversity policy. Include wording in Code of Conduct  (both of them). +1
Resources and Information:

    Places doing "Diversity" well: Telstra, MIT

Proposed charter, as presented to the BoD in Vancouver:

May 15, 2015OpenStack Board Diversity Committee Charter
In an effort to assert and facilitate the incorporation of diversity policies into its overall strategy, the Board of Directors of the OpenStack Foundation is committed to fostering a more inclusive and welcoming place for all people to collaborate and drive innovation and design cutting-edge data center capabilities, while finding the best answers to our most pressing challenges<what are those?>.

This committee will sponsor and create programs that encourage diversity by identifying and removing the barriers that keep us from having a diverse, thriving community. The programs defined by this committee will apply to the Board of Directors, OpenStack Foundation, Technical Committee, PTLs, Developers and the entire OpenStack Community. Each program will have specific success metrics and the committee will provide regular updates on all programs to the Board as well as the Community.

Programs sponsored and/or created by the Diversity Committee will require Board of Directors approval. The committee will review existing Foundation programs and policies on regular basis to evaluate their performance and effectiveness. The committee will collaborate with the TC, User committee and the BoD to ensure that all programs are meeting their diversity goals.

Diversity is defined as all the ways people differ from one another including race, color, religion, sex, national origin, language, ancestry, age, disability, medical condition, genetic information, military and veteran status, marital status, pregnancy, gender, gender expression, gender identity, sexual orientation and other aspects. This includes elements such as personal background, experiences, education,thinking processes, approaches to problem solving and life experiences. Diversity takes into account similarities and differences in all individuals around the world and can involve multiple aspects, including geographic location, country of origin, economic class or position, cultural norms and traditional societal norms. The differences range from subtle nuances to very clear points of difference – this is the nature of diversity.

Charter Proposal by: Egle Sigler, Kavit Munshi, Imad Sousou

From Lauren Sell:

Summit Demographics & Community Building
Of course, the largest investment we make in global community building is moving the Summit location every six months. Changing locations and variables is an investment for the Foundation, but this practice dramatically impacts the makeup of our attendees and allows greater access to participate in the OpenStack community. For example, you can see the different geographical distribution across the four most recent Summits:

Hong Kong (Nov 2013) Summit Attendee Demographics (3,000 total attendees):
• 45%  -  APAC
• 41%  -  North America
• 12%  -  Europe
• 1%    -  Middle East
• 1%    -  Latin America

Hong Kong (Nov 2013) top countries w/ the most attendees, descending order:
• United States
• China
• Hong Kong
• Japan
• India
• United Kingdom
• Taiwan
• France
• Australia
• Korea

Atlanta Summit (May 2014) Attendee Demographics (4,500 total attendees):
• 81% North America
• 9% Europe
• 8% APAC
• 1% Middle East
• 1% Latin America

Atlanta (May 2014) top countries w/ the most attendees, descending order:
• United States
• Canada
• Japan
• France
• United Kingdom
• China
• India
• Israel
• Russia
• Germany

Paris Summit (Nov 2014) Attendee Demographics (4,700 total attendees):
• 47% Europe
• 35% North America
• 15% APAC
• 2% Middle East
• 1% Latin America

Paris (Nov 2014) top countries w/ the most attendees, descending order:
•   United States
•   France
•   United Kingdom
•   Germany
•   China
•   Japan
•   India
•   Canada
•   Italy
•   Switzerland

Vancouver Summit (May 2015) Attendee Demographics (5,600+ - updated count will be tallied on Monday night)
• 75%  -  North America
• 12%  -  Europe
• 10%  -  APAC
• 2%    -  Middle East
• 1%    -  Latin America

Vancouver (May 2015) top countries w/ the most attendees, descending order:
1)   United States
2)   Canada
3)   Japan
4)   UK
5)   China
6)   India
7)   Germany
8)   France
9)   Israel
10)  Russia

Each Summit, we’ve grown our Travel Support Program, where we cover flights and accommodations for contributors who may not be sponsored to make the trip:
• In Atlanta, the Foundation sponsored 21 people from 8 different countries for a total investment of 40,000 USD
• In Paris, the Foundation sponsored 20 people from 10 different countries for a total investment of 54,000 USD
• In Vancouver, the Foundation sponsored 28 people (7 female, 21 male) from 14 countries for a total investment of 60,000 USD

The Foundation also offers discounted and complementary Summit registration to University students, government and non-profit employees to make the event accessible.

In addition to the Summits happening every six months, we have more than 75 user groups around the world hosting regular user group meetings. Many of these groups host an "OpenStack Day" event in their region once per year, and the Foundation not only helps sponsor and organize these events, but also invests in trying to get a Staff member to attend or speak at each event. We invest an approximately 100,000 USD in the regional user group events, including these OpenStack Days and the annual birthday meetups each year.

You can find many of these metrics in the 2014 Annual Report: https://www.openstack.org/assets/reports/osf-annual-report-2014.pdf

wznoinsk: is it doable to get gender and other info from openstack Communit Member profile (i.e: when you register on openstack.org<http://openstack.org> you select your gender) to extend let's say StackAlytics?

Women of OpenStack
Women continue to be an underrepresented group in terms of community member demographics, Summit attendees and especially speakers. Percentage of Women attendees at OpenStack Summits:
• 7% - Hong Kong, Nov 2013
• 9% - Atlanta, may 2014
• 10% - Paris, Nov 2014
• 10% - Vancouver, May 2015

The last few Summits, several community members have worked to grow the Women of OpenStack (WOO) Program, which is planning several big acivities for Vancouver. This week, there will be a Women of OpenStack networking event sponsored by IBM and Intel on Sunday, we're sponsoring an "Allies Workshop" hosted by the Ada Initaitive Monday afternoon,  and there will be a workshop happening Tuesday morning to identify actionable goals and plans over the next year. Also all of the #vBrownBag lightning talk speaking slots on Tuesday have been reserved for the Women of OpenStack. There is an opportunity for a similar group of community members to build and support diversity initiatives for OpenStack.

Additionally, the Foundation and OpenStack ecosystem companies have been strong sponsors of the GNOME Outreach for Women Program (now known as Outreachy). In 2014, the Foundation itself sponsored 4 interns, and the greater community sponsored 12 interns. The most difficult investment is coordination and time on behalf of mentors in the community, which we greatly appreciate.

Additional areas I think the committee should consider focusing on and investing in to improve diversity in our community are the global Ambassadors program, publishing / providing visibility into more diversity metrics, recruiting speakers for Summits and other events, and increased investment and support for the internationalization (translations) team.

Thank you,


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