Open Stack

In case it would be handy for the scheduling, here is link to the World
Clock Meeting Planner with our reported timezones plugged in.

http://www.timeanddate.com/worldclock/meetingtime.html?iso=20150622&p1=224&p2=47&p3=179&p4=137&p5=137&p6=155&p7=54&p8=179

On Fri, Jun 19, 2015 at 12:55 PM, APlimpton <aplimpton at gmail.com> wrote:

> Just for clarification, we talked about mission, charter, definition of
> diversity, and diversity policy. The action items reference the charter,
> diversity statement and diversity policy. I'm unclear how many of those
> docs are the same thing and which we are creating, editing and/or
> approving.
>
> Here's my best guess, please correct:
>
> Mission (statement) - high-level description of what the group wants to
> achieve
>      - housed on wiki page, draft needs to be approved by group
>
> Charter - power granted to group, it defines functions and obligations of
> group
>      - housed ?, needs to be edited by group and approved by board
>      - currently has a definition of diversity
>
> Diversity policy - defines terminology (like diversity) and sets broad
> expectations and actions to achieve mission
>     - housed ?, new doc created by group and approved by board
>
> Thanks,
> Amanda
>
> On Fri, Jun 19, 2015 at 12:07 PM, Egle Sigler <ushnishtha at hotmail.com>
> wrote:
>
>>
>> Thank you everyone for attending today's meeting. We had lots of great
>> discussion, and some concrete action items.
>>
>> Etherpad: https://etherpad.openstack.org/p/OpenStackDiversity.1
>> IRC notes:
>> http://eavesdrop.openstack.org/meetings/diversity_working_group/2015/diversity_working_group.2015-06-19-18.00.html
>>
>> Notes from etherpad:
>>
>> Info on OpenStack IRC: https://wiki.openstack.org/wiki/IRC
>> Web IRC link if you are not using IRC client:
>> http://webchat.freenode.net/?channels=openstack-meeting
>> Meetbot quick reference guide:
>> http://meetbot.debian.net/Manual.html#user-reference
>>
>> Next meeting etherpad:
>> https://etherpad.openstack.org/p/OpenStackDiversity.2
>> Minutes:
>> http://eavesdrop.openstack.org/meetings/diversity_working_group/2015/diversity_working_group.2015-06-19-18.00.html
>>
>>
>> The initial meeting for this work group will be: Friday, June 19, 2015 at
>> 18:00 UTC, on IRC: #openstack-meeting
>> The Agenda is:
>>
>>    - Introductions
>>
>> <nikiacosta> Niki Acosta, Cloud Evangelist, Cisco
>> jfleet> jfleet Cloud304 EST
>>  <imadsousou> Imad Sousou - Intel
>>  * kavit Kavit Munshi - Aptira IST
>>  <rainya> Rainya Mosher, Product Manager, Rackspace
>>  <ninag> Nina Goradia, IBM, CST
>>  <ShillaSaebi> OpenStack Operations Engineer, Comcast EDT
>>  <AlanClark> Alan Clark SUSE
>>  <eglute> Egle Sigler, Principal Architect at Rackspace CST
>>  * jbryce works at OpenStack Foundation
>>  <arcee2> Val Wanjura, Technical Ops Mgr, Rackspace
>>  <gpruessmann> Gerd Pruessmann, Deutsche Telekom AG
>>  <lsell> Lauren Sell, OpenStack Foundation
>>  <electrocucaracha> Victor Morales - Intel
>>  <cmassey> Claire Massey, OpenStack Foundation CST
>>  <wznoinsk> Waldemar Znoinski - Intel
>>  <TamaraJohnston> Tamara Johnston, EMC Global Services - Cloud PST
>>  <barrett> Carol Barrett, Intel
>>  <Rockyg> Rocky Grober, Huawei, PDT
>> <Mauri> Mauri Whalen - Intel
>> <MeganR>         Megan Rossetti - Comcast, EDT
>> <vince_> Vince Brunssen - IBM
>> <amandap> Amanda Plimpton - SwiftStack PT
>> [13:50:49]  <ozstacker> AEST
>>
>>
>>    - Mission Discussion and definition of Diversity -
>>    https://wiki.openstack.org/wiki/Diversity
>>
>>
>>    - Charter discussion: feedback from Vancouver was that the
>>    operational scope was too broad
>>
>>
>>    - Possible Definitions
>>
>>
>>    - [13:13:47]  <nikiacosta>         diversity - eliminate bias on the
>>    basis of age, race, creed, color, sex, national origin, religion, sexual
>>    orientation, gender identity, disability, marital status, and socioeconomic
>>    status.
>>
>>
>>    - [13:13:54]  <rainya>         M-W.com: diversity, noun, : the
>>    quality or state of having many different forms, types, ideas, etc. : the
>>    state of having people who are different races or who have different
>>    cultures in a group or organization
>>
>>
>>    - [13:14:54]  <rainya>         for me diversity is really about
>>    getting a variety of *thought* more than anything; so that any problem has
>>    lots of diferent viewpoints and experiences coloring the outcome;
>>    [13:16:04]  <rainya>         and that variety comes from different
>>    disciplines (engineers, devs, qa, ux, ops, product managers) as well as
>>    cultural and gender backgrounds
>>
>>
>>    - Top areas of focus for diversity: GENDER (male to female ratio);
>>    GEOGRAPHIC (downloads, contribution, and attendance by country; what
>>    countries / regions have low or NO representation?); CULTURE
>>
>>
>>    - Other areas of future exploration: religion, age, disability
>>
>>
>>
>>    - Discuss proposal to engage a Consultant/Coach to assist this work
>>    group
>>
>>
>>    - Review proposed work plan, gather feedback, and owners
>>
>>
>>    - Next Steps
>>
>>
>>    - Meeting Frequency
>>
>>
>>    - [13:45:09]  <ozstacker>         And next step is have a meeting
>>    that is 12 hours different to this one, and include others before deciding
>>    on _anything_
>>
>>
>>    - [13:48:30]  <barrett>         I wonder if we want to have weekly
>>    meetings, given the interest, and alternate them between US/EMEA-friendly
>>    and APAC/Japan-friendly?
>>
>>
>>    - [13:52:21]  <nikiacosta>         @eglute - hard to meet everyone's
>>    needs, but if we had 3 or 4 people in a core group for geographies who
>>    could serve as delegates, it might make it easier to get stuff done
>>
>>
>>    - [13:52:59]  <eglute>         #action barrett to start 1-2 doodles
>>    to find the best times for us to meet?
>>
>>
>>    -
>>
>>
>>    - Interest/Need for alternating times to make the meetings globally
>>    accessible. Moving forward we’ll use the
>>    foundation at lists.openstack.org mail list for work group discussions
>>    and meeting communications.
>>
>>
>> *Action Items:*
>>     1)Define diversity policy
>>
>>    -     volunteers:
>>
>>
>>    - Target date for bringing draft to group for review: 2 weeks?
>>
>>
>>    - Kavit Munshi (will lead + coordinate definition)
>>
>>
>>    - ShillaSaebi
>>
>>
>>    - Rainya
>>
>>
>>    - Amandap
>>
>>
>>    - Tristan
>>
>>
>>    - Niki Acosta
>>
>>
>>    - 2) Carol: Setup Doodles to find 2 good times for meeting every
>>    other week, alternating timing
>>
>>
>>    - 3) NIki: Lead the process of getting nominations for Geo
>>    Ambassadors once the meeting times are set
>>
>>
>>    - 4) Get charter ratified by BoD (review language objected to at
>>    Vancouver summit)
>>
>>
>>    - 5)DiveristyStatement: prepare proposal to be presented to BoD to
>>    approve the formation of a diversity policy. Include wording in Code
>>    of Conduct  (both of them). +1
>>
>>
>>    -
>>
>>
>>    -
>>
>>
>>    -
>>
>> Resources and Information:
>>
>>     Places doing "Diversity" well: Telstra, MIT
>>
>> Proposed charter, as presented to the BoD in Vancouver:
>>
>> May 15, 2015OpenStack Board Diversity Committee Charter
>> In an effort to assert and facilitate the incorporation of diversity
>> policies into its overall strategy, the Board of Directors of the
>> OpenStack Foundation is committed to fostering a more inclusive and welcoming
>> place for all people to collaborate and drive innovation and design
>> cutting-edge data center capabilities, while finding the best answers to
>> our *most pressing challenges*<what are those?>.
>>
>> This committee will sponsor and create programs that encourage diversity
>> by identifying and removing the barriers that keep us from having a
>> diverse, thriving community. The programs defined by this committee will
>> apply to the Board of Directors, OpenStack Foundation, Technical Committee,
>> PTLs, Developers and the entire OpenStack Community. Each program will
>> have specific success metrics and the committee will provide regular
>> updates on all programs to the Board as well as the Community.
>>
>> Programs sponsored and/or created by the Diversity Committee will require
>> Board of Directors approval. The committee will review existing
>> Foundation programs and policies on regular basis to evaluate their
>> performance and effectiveness. The committee will collaborate with the TC,
>> User committee and the BoD to ensure that all programs are meeting their
>> diversity goals.
>>
>> Diversity is defined as all the ways people differ from one another
>> including race, color, religion, sex, national origin, language,
>> ancestry, age, disability, medical condition, genetic information, military
>> and veteran status, marital status, pregnancy, gender, gender
>> expression, gender identity, sexual orientation and other aspects. This
>> includes elements such as personal background, experiences,
>> education,thinking processes, approaches to problem solving and life
>> experiences. Diversity takes into account similarities and differences
>> in all individuals around the world and can involve multiple aspects,
>> including geographic location, country of origin, economic class or
>> position, cultural norms and traditional societal norms. The differences
>> range from subtle nuances to very clear points of difference – this is the nature
>> of diversity.
>>
>> Charter Proposal by: Egle Sigler, Kavit Munshi, Imad Sousou
>>
>>
>> From Lauren Sell:
>>
>> *Summit Demographics & Community Building*
>> Of course, the largest investment we make in global community building is
>> moving the Summit location every six months. Changing locations and
>> variables is an investment for the Foundation, but this practice
>> dramatically impacts the makeup of our attendees and allows greater access
>> to participate in the OpenStack community. For example, you can see the
>> different geographical distribution across the four most recent Summits:
>>
>> Hong Kong (Nov 2013) Summit Attendee Demographics (3,000 total attendees):
>> • 45%  -  APAC
>> • 41%  -  North America
>> • 12%  -  Europe
>> • 1%    -  Middle East
>> • 1%    -  Latin America
>>
>> Hong Kong (Nov 2013) top countries w/ the most attendees, descending
>> order:
>> • United States
>> • China
>> • Hong Kong
>> • Japan
>> • India
>> • United Kingdom
>> • Taiwan
>> • France
>> • Australia
>> • Korea
>>
>> Atlanta Summit (May 2014) Attendee Demographics (4,500 total attendees):
>> • 81% North America
>> • 9% Europe
>> • 8% APAC
>> • 1% Middle East
>> • 1% Latin America
>>
>> Atlanta (May 2014) top countries w/ the most attendees, descending order:
>> • United States
>> • Canada
>> • Japan
>> • France
>> • United Kingdom
>> • China
>> • India
>> • Israel
>> • Russia
>> • Germany
>>
>> Paris Summit (Nov 2014) Attendee Demographics (4,700 total attendees):
>> • 47% Europe
>> • 35% North America
>> • 15% APAC
>> • 2% Middle East
>> • 1% Latin America
>>
>> Paris (Nov 2014) top countries w/ the most attendees, descending order:
>> •   United States
>> •   France
>> •   United Kingdom
>> •   Germany
>> •   China
>> •   Japan
>> •   India
>> •   Canada
>> •   Italy
>> •   Switzerland
>>
>> Vancouver Summit (May 2015) Attendee Demographics (5,600+ - updated count
>> will be tallied on Monday night)
>> • 75%  -  North America
>> • 12%  -  Europe
>> • 10%  -  APAC
>> • 2%    -  Middle East
>> • 1%    -  Latin America
>>
>> Vancouver (May 2015) top countries w/ the most attendees, descending
>> order:
>> 1)   United States
>> 2)   Canada
>> 3)   Japan
>> 4)   UK
>> 5)   China
>> 6)   India
>> 7)   Germany
>> 8)   France
>> 9)   Israel
>> 10)  Russia
>>
>> Each Summit, we’ve grown our Travel Support Program, where we cover
>> flights and accommodations for contributors who may not be sponsored to
>> make the trip:
>> • In Atlanta, the Foundation sponsored 21 people from 8 different
>> countries for a total investment of 40,000 USD
>> • In Paris, the Foundation sponsored 20 people from 10 different
>> countries for a total investment of 54,000 USD
>> • In Vancouver, the Foundation sponsored 28 people (7 female, 21 male)
>> from 14 countries for a total investment of 60,000 USD
>>
>> The Foundation also offers discounted and complementary Summit
>> registration to University students, government and non-profit employees to
>> make the event accessible.
>>
>> In addition to the Summits happening every six months, we have more than
>> 75 user groups around the world hosting regular user group meetings. Many
>> of these groups host an "OpenStack Day" event in their region once per
>> year, and the Foundation not only helps sponsor and organize these events,
>> but also invests in trying to get a Staff member to attend or speak at each
>> event. We invest an approximately 100,000 USD in the regional user group
>> events, including these OpenStack Days and the annual birthday meetups each
>> year.
>>
>> You can find many of these metrics in the 2014 Annual Report:
>> https://www.openstack.org/assets/reports/osf-annual-report-2014.pdf
>>
>> wznoinsk: is it doable to get gender and other info from openstack
>> Communit Member profile (i.e: when you register on openstack.org you
>> select your gender) to extend let's say StackAlytics?
>>
>> *Women of OpenStack*
>> Women continue to be an underrepresented group in terms of community
>> member demographics, Summit attendees and especially speakers. Percentage
>> of Women attendees at OpenStack Summits:
>> • 7% - Hong Kong, Nov 2013
>> • 9% - Atlanta, may 2014
>> • 10% - Paris, Nov 2014
>> • 10% - Vancouver, May 2015
>>
>> The last few Summits, several community members have worked to grow the
>> Women of OpenStack (WOO) Program, which is planning several big acivities
>> for Vancouver. This week, there will be a Women of OpenStack networking
>> event sponsored by IBM and Intel on Sunday, we're sponsoring an "Allies
>> Workshop" hosted by the Ada Initaitive Monday afternoon,  and there will be
>> a workshop happening Tuesday morning to identify actionable goals and plans
>> over the next year. Also all of the #vBrownBag lightning talk speaking
>> slots on Tuesday have been reserved for the Women of OpenStack. There is an
>> opportunity for a similar group of community members to build and support
>> diversity initiatives for OpenStack.
>>
>> Additionally, the Foundation and OpenStack ecosystem companies have been
>> strong sponsors of the GNOME Outreach for Women Program (now known as
>> Outreachy). In 2014, the Foundation itself sponsored 4 interns, and the
>> greater community sponsored 12 interns. The most difficult investment is
>> coordination and time on behalf of mentors in the community, which we
>> greatly appreciate.
>>
>> Additional areas I think the committee should consider focusing on and
>> investing in to improve diversity in our community are the global
>> Ambassadors program, publishing / providing visibility into more diversity
>> metrics, recruiting speakers for Summits and other events, and increased
>> investment and support for the internationalization (translations) team.
>>
>>
>> Thank you,
>>
>> Egle
>>
>>
>>
>>
>> _______________________________________________
>> Foundation mailing list
>> Foundation at lists.openstack.org
>> http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation
>>
>>
>
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