[OpenStack Foundation] Board Meeting - February 12th

Jonathan Bryce jonathan at openstack.org
Fri Feb 15 02:59:53 UTC 2013

The Board of Directors had another full meeting this past Tuesday in San Francisco. Most directors were able to be present in person. We met from 10:00am to 6:00pm, covering almost every item on the planned agenda: http://wiki.openstack.org/Governance/Foundation/12Feb2013BoardMeeting

We started out with a brief review of existing Board communication policies and the Board's approval of the previous meeting's minutes. I'll post these later. The wiki is error-ing out right now when I try to create the new page. Ryan Lane joined to present an overview of progress on the User Committee with Tim Bell who was attending by phone. The User Committee has a number of tasks in flight and plans on providing an update at the upcoming OpenStack Summit in Portland in April (http://www.openstack.org/summit). As they have mentioned previously, there is a Google Doc available for comment which collects much of their thinking to date: https://docs.google.com/document/d/1yD8TfqUik2dt5xo_jMVHMl7tw9oIJnEndLK8YqEToyo/edit

This was followed by an introduction and discussion of patent issues from some members of the Legal Affairs Committee, Alice King of Rackspace and Nissa Strottman of HP. After lunch, Sean Roberts and I provided an update on the financial standing of the Foundation and the activities of the Finance Committee. Joshua McKenty then led a discussion on setting up a working group to review and formalize policies and procedures around the disclosure of confidential and sensitive information and materials from the Board. Various Board members volunteered to participate, and Josh will be publishing the group's work more broadly as it is established.

Following the presentations from these groups, Mark Collier, Lauren Sell and I discussed the results of the 4th quarter in the areas of community and ecosystem growth and development activity. We then ran through plans for the remainder of the year, and the Board approved an updated budget and forecast for 2013, taking into account additional income and expenses (primarily associated with the twice annual summits). Lauren gave a more detailed look into community building activities around marketing and events and discussed the growth of the community marketing group (http://wiki.openstack.org/Governance/Foundation/Marketing).

The Board then spent most of the remainder of the afternoon discussing the strategic, long-term opportunity for OpenStack. Board members divided into groups and brainstormed activities that could help OpenStack deployers and community members, as well as encourage innovation around the primary OpenStack software. A number of actions for the Board and Foundation staff will flow out of these discussions.

In the final minutes, we touched on the Individual Member Director election process, but as we were running out of time, the Board reestablished an election committee to review the proposals from the previous cycle and make recommendations for future changes.

The Foundation staff were also in town for planning sessions and after the Board meeting both groups met for a dinner where the OpenStack discussions continued well into the night. Thanks to everyone who made it, especially those who attended from around the world. If anyone has any questions, feel free to reach out to me and Alan Clark,


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