Hi Amy, Good question, and we considered it, but the word Chairman is used all over the bylaws, including in protected sections. So, we decided to leave that bigger change for later, after the Diversity & Inclusion WG reviews the full bylaws. The Vice Chairs are only mentioned in these few paragraphs of the bylaws, so it's a small change, and can be made by a simple board vote. (Which makes it possible to move ahead with the Vice Chairs election for this year.) But, we did choose to use the more inclusive "Vice Chairs" instead of "Vice Chairmen" so we won't need to change this language again later. Thanks, Allison On 2/20/21 12:59 PM, Amy wrote:

Allison,

Do we want to take advantage of this change and either say Chair and Vice-Chair or Chairperson and Vice-Chairperson vs Chairman and Vice-Chairman?

Thanks,

Amy

...

On Feb 20, 2021, at 11:46 AM, Allison Randal <allison@lohutok.net> wrote:

Hi everyone,

In the January 26th board meeting, we discussed the process for electing multiple individuals to the role of Vice Chair, and noted that a small bylaws change would be necessary to make this possible.

After a few rounds of refinement and legal review, here's the proposed update to the bylaws, allowing more than one Vice Chair. I've attached it as plain text, and as a PDF showing the differences in the update.

The sentence about the Vice Chairs standing in for the Chairman mentions the "order" of the Vice Chairs. The intention here is that the Chairman and the Vice Chairs will set a rotation schedule, so at any point in the year everyone knows which Vice Chair is "on call" to stand in for the Chairman. This can be as simple as alternating months (for example, Alice is on call in March, Bob is on call in April, Alice is on call again in May, etc...), but leaving the schedule up to the Chairman and Vice Chairs gives us flexibility to easily change it if one of the Vice Chairs needs to swap out a month for a family holiday, or busy month at work, or whatever might come up. The alternation allows a fair division of work between the Vice Chairs.

This proposed bylaws change will be up for discussion and vote in the upcoming board meeting on March 2nd.

Thanks, Allison <openinfra_bylaws_vice_chair_2021-02-19.txt> <openinfra_bylaws_vice_chair_2021-02-19.pdf> _______________________________________________ Foundation-board mailing list Foundation-board@lists.openstack.org http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation-board

Maybe this is a good opportunity to update all of the gender-specific wording in the bylaws? On Sat, Feb 20, 2021 at 12:00 PM Amy <amy@demarco.com> wrote:

Allison,

Do we want to take advantage of this change and either say Chair and Vice-Chair or Chairperson and Vice-Chairperson vs Chairman and Vice-Chairman?

Thanks,

Amy

...

On Feb 20, 2021, at 11:46 AM, Allison Randal <allison@lohutok.net> wrote:

Hi everyone,

In the January 26th board meeting, we discussed the process for electing multiple individuals to the role of Vice Chair, and noted that a small bylaws change would be necessary to make this possible.

After a few rounds of refinement and legal review, here's the proposed update to the bylaws, allowing more than one Vice Chair. I've attached it as plain text, and as a PDF showing the differences in the update.

The sentence about the Vice Chairs standing in for the Chairman mentions the "order" of the Vice Chairs. The intention here is that the Chairman and the Vice Chairs will set a rotation schedule, so at any point in the year everyone knows which Vice Chair is "on call" to stand in for the Chairman. This can be as simple as alternating months (for example, Alice is on call in March, Bob is on call in April, Alice is on call again in May, etc...), but leaving the schedule up to the Chairman and Vice Chairs gives us flexibility to easily change it if one of the Vice Chairs needs to swap out a month for a family holiday, or busy month at work, or whatever might come up. The alternation allows a fair division of work between the Vice Chairs.

This proposed bylaws change will be up for discussion and vote in the upcoming board meeting on March 2nd.

Thanks, Allison <openinfra_bylaws_vice_chair_2021-02-19.txt> <openinfra_bylaws_vice_chair_2021-02-19.pdf> _______________________________________________ Foundation-board mailing list Foundation-board@lists.openstack.org http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation-board

_______________________________________________ Foundation-board mailing list Foundation-board@lists.openstack.org http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation-board