April 2 OpenStack Board meeting call for agenda items; Board packet materials due by Monday March 30th.
The next OpenStack board meeting will be held on April 2nd at 12noon - 2pm pacific. Committee Chairs and Directors please send me items you would like on the agenda. I need the materials for the board packet by EOB Monday March 30th so that I may post and distribute the materials to the board prior to the meeting. (Please tell me if materials need to be marked confidential.) I've started drafting the agenda[1]. Expecting topics from several committees, it's going to be a very full agenda. We will also be holding an Executive Session during the meeting. Thanks, AlanClark [1] https://wiki.openstack.org/wiki/Governance/Foundation/2Apr2015BoardMeeting#A...
Hello Alan, Can we have an agenda item to discuss the establishment of an organisation wide diversity policy and a committee to oversee that? I know we discussed this at some length in the last meeting but nothing formal was agreed upon. I would like to see something formal come out of this discussion. regards, Kavit *Kavit Munshi* *Aptira - Asia Pacific’s leading provider of OpenStack* Direct/mobile: +91 971 292 9850 General enquiries: +61 2 8030 2333 Australia toll free: 1800 APTIRA Website aptira.com Twitter @aptira <https://twitter.com/aptira> On 26 March 2015 at 04:23, Alan Clark <aclark@suse.com> wrote:
The next OpenStack board meeting will be held on April 2nd at 12noon - 2pm pacific.
Committee Chairs and Directors please send me items you would like on the agenda. I need the materials for the board packet by EOB Monday March 30th so that I may post and distribute the materials to the board prior to the meeting. (Please tell me if materials need to be marked confidential.)
I've started drafting the agenda[1]. Expecting topics from several committees, it's going to be a very full agenda. We will also be holding an Executive Session during the meeting.
Thanks, AlanClark
[1] https://wiki.openstack.org/wiki/Governance/Foundation/2Apr2015BoardMeeting#A...
_______________________________________________ Foundation-board mailing list Foundation-board@lists.openstack.org http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation-board
Hi Kavit, As per the last board meeting, the transparency committee is going to take up this topic. Sean is planning to call a meeting prior to the next board meeting. Let's give the committee the opportunity to meet. AlanClark
Hello Alan,
Can we have an agenda item to discuss the establishment of an organisation wide diversity policy and a committee to oversee that?
I know we discussed this at some length in the last meeting but nothing formal was agreed upon. I would like to see something formal come out of this discussion.
regards,
Kavit
*Kavit Munshi*
*Aptira - Asia Pacific’s leading provider of OpenStack*
Direct/mobile: +91 971 292 9850
General enquiries: +61 2 8030 2333
Australia toll free: 1800 APTIRA
Website aptira.com
Twitter @aptira <https://twitter.com/aptira>
On 26 March 2015 at 04:23, Alan Clark <aclark@suse.com> wrote:
The next OpenStack board meeting will be held on April 2nd at 12noon - 2pm pacific.
Committee Chairs and Directors please send me items you would like on the agenda. I need the materials for the board packet by EOB Monday March 30th so that I may post and distribute the materials to the board prior to the meeting. (Please tell me if materials need to be marked confidential.)
I've started drafting the agenda[1]. Expecting topics from several committees, it's going to be a very full agenda. We will also be holding an Executive Session during the meeting.
Thanks, AlanClark
[1]
https://wiki.openstack.org/wiki/Governance/Foundation/2Apr2015BoardMeeting#A... enda
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On 03/26/2015 07:57 PM, Alan Clark wrote:
Hi Kavit,
As per the last board meeting, the transparency committee is going to take up this topic. Sean is planning to call a meeting prior to the next board meeting. Let's give the committee the opportunity to meet.
Another point I recall discussing was that if it turns out a separate committee is needed, it would be great for someone to write up a more formal and complete committee proposal covering scope and objectives. I think that would really help in having a more productive discussion on how to move forward. I absolutely agree that diversity is important and worthwhile to discuss. -- Russell Bryant
(Putting this out to the Foundation list also for wider input) Can I please propose a quick board discussion around improving the feedback to the organisation, perhaps very easily by adding some feedback questions to the user survey? Presently there is only one non-technical question in the survey about what folks hope to see as priorities or something like that. I'd be hoping to see questions like... 1: The goals for the OpenStack board in 2014 were X, Y and Z. On a scale of 1 to 10 where 1 is least satisfied and 10 is most satisfied, how satisfied were you that the board met goal X in 2014? 1 2 3 4 5 6 7 8 9 10 2: How satisfied were you that the board met goal Y in 2014? 1 2 3 4 5 6 7 8 9 10 3: How satisfied were you that the board met goal Z in 2014? 1 2 3 4 5 6 7 8 9 10 ...and so on for TC performance, interactions with Foundation staff, and so on.
From what I can tell, we have a way to go to improving feedback to the Foundation on governance, organisation and overall management presently and this is a pretty standard mechanism used by organisations worldwide.
I'd welcome feedback from anyone in this area. It may be that the user survey isn't the best place to add this, but I feel like there is definitely room for discussion here. Cheers Tristan -----Original Message----- From: Alan Clark [mailto:aclark@suse.com] Sent: Thursday, 26 March 2015 9:53 AM To: foundation-board@lists.openstack.org Subject: [Foundation Board] April 2 OpenStack Board meeting call for agenda items; Board packet materials due by Monday March 30th. The next OpenStack board meeting will be held on April 2nd at 12noon - 2pm pacific. Committee Chairs and Directors please send me items you would like on the agenda. I need the materials for the board packet by EOB Monday March 30th so that I may post and distribute the materials to the board prior to the meeting. (Please tell me if materials need to be marked confidential.) I've started drafting the agenda[1]. Expecting topics from several committees, it's going to be a very full agenda. We will also be holding an Executive Session during the meeting. Thanks, AlanClark [1] https://wiki.openstack.org/wiki/Governance/Foundation/2Apr2015BoardMeeting #Agenda _______________________________________________ Foundation-board mailing list Foundation-board@lists.openstack.org http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation-board
I think the best way to capture the feedback would be through a survey to the foundation membership. The user survey is already quite long, baked for this round, and has a different primary purpose, This could include NPS* style questions which are a very standard and useful way to capture such feedback on an ongoing basis. We can have cover TC, Board, Staff, and foundation overall + general feedback box and still keep it short enough to get a meaningful response rate. If we do it annually we can compare the scores over time. I can get this rolling if there is general support. Mark *http://www.netpromoter.com/why-net-promoter/know
On Mar 26, 2015, at 11:50 PM, Tristan Goode <tristan@aptira.com> wrote:
(Putting this out to the Foundation list also for wider input)
Can I please propose a quick board discussion around improving the feedback to the organisation, perhaps very easily by adding some feedback questions to the user survey? Presently there is only one non-technical question in the survey about what folks hope to see as priorities or something like that. I'd be hoping to see questions like...
1: The goals for the OpenStack board in 2014 were X, Y and Z. On a scale of 1 to 10 where 1 is least satisfied and 10 is most satisfied, how satisfied were you that the board met goal X in 2014? 1 2 3 4 5 6 7 8 9 10 2: How satisfied were you that the board met goal Y in 2014? 1 2 3 4 5 6 7 8 9 10 3: How satisfied were you that the board met goal Z in 2014? 1 2 3 4 5 6 7 8 9 10
...and so on for TC performance, interactions with Foundation staff, and so on.
From what I can tell, we have a way to go to improving feedback to the Foundation on governance, organisation and overall management presently and this is a pretty standard mechanism used by organisations worldwide.
I'd welcome feedback from anyone in this area. It may be that the user survey isn't the best place to add this, but I feel like there is definitely room for discussion here.
Cheers Tristan
-----Original Message----- From: Alan Clark [mailto:aclark@suse.com] Sent: Thursday, 26 March 2015 9:53 AM To: foundation-board@lists.openstack.org Subject: [Foundation Board] April 2 OpenStack Board meeting call for agenda items; Board packet materials due by Monday March 30th.
The next OpenStack board meeting will be held on April 2nd at 12noon - 2pm pacific.
Committee Chairs and Directors please send me items you would like on the agenda. I need the materials for the board packet by EOB Monday March 30th so that I may post and distribute the materials to the board prior to the meeting. (Please tell me if materials need to be marked confidential.)
I've started drafting the agenda[1]. Expecting topics from several committees, it's going to be a very full agenda. We will also be holding an Executive Session during the meeting.
Thanks, AlanClark
[1] https://wiki.openstack.org/wiki/Governance/Foundation/2Apr2015BoardMeeting #Agenda
_______________________________________________ Foundation-board mailing list Foundation-board@lists.openstack.org http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation-board
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The target for the user survey should be those using OpenStack (i.e. deployers, application developers and consumers of OpenStack clouds). The scope for feedback on the MB/TC/... should be all members of the foundation (including the OpenStack developers themselves). Thus, I would not be in favour of including these questions into the user survey. Tim
-----Original Message----- From: Mark Collier [mailto:mark@openstack.org] Sent: 27 March 2015 12:36 To: Tristan Goode Cc: Foundation@lists.openstack.org; foundation-board@lists.openstack.org Subject: Re: [Foundation Board] [OpenStack Foundation] April 2 OpenStack Board meeting call for agenda items; Board packet materials due by Monday March 30th.
I think the best way to capture the feedback would be through a survey to the foundation membership. The user survey is already quite long, baked for this round, and has a different primary purpose,
This could include NPS* style questions which are a very standard and useful way to capture such feedback on an ongoing basis.
We can have cover TC, Board, Staff, and foundation overall + general feedback box and still keep it short enough to get a meaningful response rate.
If we do it annually we can compare the scores over time.
I can get this rolling if there is general support.
Mark
*http://www.netpromoter.com/why-net-promoter/know
On Mar 26, 2015, at 11:50 PM, Tristan Goode <tristan@aptira.com> wrote:
(Putting this out to the Foundation list also for wider input)
Can I please propose a quick board discussion around improving the feedback to the organisation, perhaps very easily by adding some feedback questions to the user survey? Presently there is only one non-technical question in the survey about what folks hope to see as priorities or something like that. I'd be hoping to see questions like...
1: The goals for the OpenStack board in 2014 were X, Y and Z. On a scale of 1 to 10 where 1 is least satisfied and 10 is most satisfied, how satisfied were you that the board met goal X in 2014? 1 2 3 4 5 6 7 8 9 10 2: How satisfied were you that the board met goal Y in 2014? 1 2 3 4 5 6 7 8 9 10 3: How satisfied were you that the board met goal Z in 2014? 1 2 3 4 5 6 7 8 9 10
...and so on for TC performance, interactions with Foundation staff, and so on.
From what I can tell, we have a way to go to improving feedback to the Foundation on governance, organisation and overall management presently and this is a pretty standard mechanism used by organisations worldwide.
I'd welcome feedback from anyone in this area. It may be that the user survey isn't the best place to add this, but I feel like there is definitely room for discussion here.
Cheers Tristan
-----Original Message----- From: Alan Clark [mailto:aclark@suse.com] Sent: Thursday, 26 March 2015 9:53 AM To: foundation-board@lists.openstack.org Subject: [Foundation Board] April 2 OpenStack Board meeting call for agenda items; Board packet materials due by Monday March 30th.
The next OpenStack board meeting will be held on April 2nd at 12noon - 2pm pacific.
Committee Chairs and Directors please send me items you would like on the agenda. I need the materials for the board packet by EOB Monday March 30th so that I may post and distribute the materials to the board prior to the meeting. (Please tell me if materials need to be marked confidential.)
I've started drafting the agenda[1]. Expecting topics from several committees, it's going to be a very full agenda. We will also be holding an Executive Session during the meeting.
Thanks, AlanClark
[1] https://wiki.openstack.org/wiki/Governance/Foundation/2Apr2015BoardMee ting #Agenda
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Agreed. A separate survey is exactly what I had in mind, directly to membership. As I said I can volunteer to make this happen also.
On Mar 27, 2015, at 6:43 AM, Tim Bell <Tim.Bell@cern.ch> wrote:
The target for the user survey should be those using OpenStack (i.e. deployers, application developers and consumers of OpenStack clouds). The scope for feedback on the MB/TC/... should be all members of the foundation (including the OpenStack developers themselves).
Thus, I would not be in favour of including these questions into the user survey.
Tim
-----Original Message----- From: Mark Collier [mailto:mark@openstack.org] Sent: 27 March 2015 12:36 To: Tristan Goode Cc: Foundation@lists.openstack.org; foundation-board@lists.openstack.org Subject: Re: [Foundation Board] [OpenStack Foundation] April 2 OpenStack Board meeting call for agenda items; Board packet materials due by Monday March 30th.
I think the best way to capture the feedback would be through a survey to the foundation membership. The user survey is already quite long, baked for this round, and has a different primary purpose,
This could include NPS* style questions which are a very standard and useful way to capture such feedback on an ongoing basis.
We can have cover TC, Board, Staff, and foundation overall + general feedback box and still keep it short enough to get a meaningful response rate.
If we do it annually we can compare the scores over time.
I can get this rolling if there is general support.
Mark
*http://www.netpromoter.com/why-net-promoter/know
On Mar 26, 2015, at 11:50 PM, Tristan Goode <tristan@aptira.com> wrote:
(Putting this out to the Foundation list also for wider input)
Can I please propose a quick board discussion around improving the feedback to the organisation, perhaps very easily by adding some feedback questions to the user survey? Presently there is only one non-technical question in the survey about what folks hope to see as priorities or something like that. I'd be hoping to see questions like...
1: The goals for the OpenStack board in 2014 were X, Y and Z. On a scale of 1 to 10 where 1 is least satisfied and 10 is most satisfied, how satisfied were you that the board met goal X in 2014? 1 2 3 4 5 6 7 8 9 10 2: How satisfied were you that the board met goal Y in 2014? 1 2 3 4 5 6 7 8 9 10 3: How satisfied were you that the board met goal Z in 2014? 1 2 3 4 5 6 7 8 9 10
...and so on for TC performance, interactions with Foundation staff, and so on.
From what I can tell, we have a way to go to improving feedback to the Foundation on governance, organisation and overall management presently and this is a pretty standard mechanism used by organisations worldwide.
I'd welcome feedback from anyone in this area. It may be that the user survey isn't the best place to add this, but I feel like there is definitely room for discussion here.
Cheers Tristan
-----Original Message----- From: Alan Clark [mailto:aclark@suse.com] Sent: Thursday, 26 March 2015 9:53 AM To: foundation-board@lists.openstack.org Subject: [Foundation Board] April 2 OpenStack Board meeting call for agenda items; Board packet materials due by Monday March 30th.
The next OpenStack board meeting will be held on April 2nd at 12noon - 2pm pacific.
Committee Chairs and Directors please send me items you would like on the agenda. I need the materials for the board packet by EOB Monday March 30th so that I may post and distribute the materials to the board prior to the meeting. (Please tell me if materials need to be marked confidential.)
I've started drafting the agenda[1]. Expecting topics from several committees, it's going to be a very full agenda. We will also be holding an Executive Session during the meeting.
Thanks, AlanClark
[1] https://wiki.openstack.org/wiki/Governance/Foundation/2Apr2015BoardMee ting #Agenda
_______________________________________________ Foundation-board mailing list Foundation-board@lists.openstack.org http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation-board
_______________________________________________ Foundation mailing list Foundation@lists.openstack.org http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation
_______________________________________________ Foundation-board mailing list Foundation-board@lists.openstack.org http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation-board
Added to the agenda. AlanClark
(Putting this out to the Foundation list also for wider input)
Can I please propose a quick board discussion around improving the feedback to the organisation, perhaps very easily by adding some feedback questions to the user survey? Presently there is only one non-technical question in the survey about what folks hope to see as priorities or something like that. I'd be hoping to see questions like...
1: The goals for the OpenStack board in 2014 were X, Y and Z. On a scale of 1 to 10 where 1 is least satisfied and 10 is most satisfied, how satisfied were you that the board met goal X in 2014? 1 2 3 4 5 6 7 8 9 10 2: How satisfied were you that the board met goal Y in 2014? 1 2 3 4 5 6 7 8 9 10 3: How satisfied were you that the board met goal Z in 2014? 1 2 3 4 5 6 7 8 9 10
...and so on for TC performance, interactions with Foundation staff, and so on.
From what I can tell, we have a way to go to improving feedback to the Foundation on governance, organisation and overall management presently and this is a pretty standard mechanism used by organisations worldwide.
I'd welcome feedback from anyone in this area. It may be that the user survey isn't the best place to add this, but I feel like there is definitely room for discussion here.
Cheers Tristan
-----Original Message----- From: Alan Clark [mailto:aclark@suse.com] Sent: Thursday, 26 March 2015 9:53 AM To: foundation-board@lists.openstack.org Subject: [Foundation Board] April 2 OpenStack Board meeting call for agenda items; Board packet materials due by Monday March 30th.
The next OpenStack board meeting will be held on April 2nd at 12noon - 2pm pacific.
Committee Chairs and Directors please send me items you would like on the agenda. I need the materials for the board packet by EOB Monday March 30th so that I may post and distribute the materials to the board prior to the meeting. (Please tell me if materials need to be marked confidential.)
I've started drafting the agenda[1]. Expecting topics from several committees, it's going to be a very full agenda. We will also be holding an Executive Session during the meeting.
Thanks, AlanClark
[1] https://wiki.openstack.org/wiki/Governance/Foundation/2Apr2015BoardMeeting #Agenda
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Hi, I am not a board member, but has an opinion on this. The questionnaires looks more like performance evaluation question, not non-technical survey question. Although it might be useful to know how people think of activities of the board, IMHO, any kind of performance evaluation should be carefully treated to avoid any unnecessary confusion. In other word, before we discuss whether we put these questions on public, we should discuss what area we need to increase more feedback. There are already several committees, working groups to actively gather members' feedback. To know what area is missing is the first thing to discuss. Once everyone agrees we need more feeeback from members on Board's activity, then we start discuss how we do that. IMHO, asking people with scale on something's performance is careful thing to do, because it becomes "score", not an opinion. Since this is not a question everyone must participate, there might be some situation most people does not answer since they have less opinon, but only certain people with negative opinion participates. Then, we gets very low score on the performance evaluation without majority participation. IMHO, that is one of the reason to more carefully make these kind of questions with clear puopose of what we want to get out of these questions. Thank you hearing me. :) Cheers, --- Jaesuk Ahn, Ph.D. On 2015년 3월 28일 (토) 04:50 Alan Clark <aclark@suse.com> wrote:
Added to the agenda.
AlanClark
(Putting this out to the Foundation list also for wider input)
Can I please propose a quick board discussion around improving the feedback to the organisation, perhaps very easily by adding some feedback questions to the user survey? Presently there is only one non-technical question in the survey about what folks hope to see as priorities or something like that. I'd be hoping to see questions like...
1: The goals for the OpenStack board in 2014 were X, Y and Z. On a scale of 1 to 10 where 1 is least satisfied and 10 is most satisfied, how satisfied were you that the board met goal X in 2014? 1 2 3 4 5 6 7 8 9 10 2: How satisfied were you that the board met goal Y in 2014? 1 2 3 4 5 6 7 8 9 10 3: How satisfied were you that the board met goal Z in 2014? 1 2 3 4 5 6 7 8 9 10
...and so on for TC performance, interactions with Foundation staff, and so on.
From what I can tell, we have a way to go to improving feedback to the Foundation on governance, organisation and overall management presently and this is a pretty standard mechanism used by organisations worldwide.
I'd welcome feedback from anyone in this area. It may be that the user survey isn't the best place to add this, but I feel like there is definitely room for discussion here.
Cheers Tristan
-----Original Message----- From: Alan Clark [mailto:aclark@suse.com] Sent: Thursday, 26 March 2015 9:53 AM To: foundation-board@lists.openstack.org Subject: [Foundation Board] April 2 OpenStack Board meeting call for agenda items; Board packet materials due by Monday March 30th.
The next OpenStack board meeting will be held on April 2nd at 12noon - 2pm pacific.
Committee Chairs and Directors please send me items you would like on the agenda. I need the materials for the board packet by EOB Monday March 30th so that I may post and distribute the materials to the board prior to the meeting. (Please tell me if materials need to be marked confidential.)
I've started drafting the agenda[1]. Expecting topics from several committees, it's going to be a very full agenda. We will also be holding an Executive Session during the meeting.
Thanks, AlanClark
[1] https://wiki.openstack.org/wiki/Governance/Foundation/ 2Apr2015BoardMeeting #Agenda
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That's a great point.
On Mar 27, 2015, at 6:53 PM, Jaesuk Ahn <bluejay.ahn@gmail.com> wrote:
Hi,
I am not a board member, but has an opinion on this.
The questionnaires looks more like performance evaluation question, not non-technical survey question. Although it might be useful to know how people think of activities of the board, IMHO, any kind of performance evaluation should be carefully treated to avoid any unnecessary confusion. In other word, before we discuss whether we put these questions on public, we should discuss what area we need to increase more feedback. There are already several committees, working groups to actively gather members' feedback. To know what area is missing is the first thing to discuss. Once everyone agrees we need more feeeback from members on Board's activity, then we start discuss how we do that.
IMHO, asking people with scale on something's performance is careful thing to do, because it becomes "score", not an opinion. Since this is not a question everyone must participate, there might be some situation most people does not answer since they have less opinon, but only certain people with negative opinion participates. Then, we gets very low score on the performance evaluation without majority participation. IMHO, that is one of the reason to more carefully make these kind of questions with clear puopose of what we want to get out of these questions.
Thank you hearing me. :)
Cheers,
--- Jaesuk Ahn, Ph.D.
On 2015년 3월 28일 (토) 04:50 Alan Clark <aclark@suse.com> wrote: Added to the agenda.
AlanClark
(Putting this out to the Foundation list also for wider input)
Can I please propose a quick board discussion around improving the feedback to the organisation, perhaps very easily by adding some feedback questions to the user survey? Presently there is only one non-technical question in the survey about what folks hope to see as priorities or something like that. I'd be hoping to see questions like...
1: The goals for the OpenStack board in 2014 were X, Y and Z. On a scale of 1 to 10 where 1 is least satisfied and 10 is most satisfied, how satisfied were you that the board met goal X in 2014? 1 2 3 4 5 6 7 8 9 10 2: How satisfied were you that the board met goal Y in 2014? 1 2 3 4 5 6 7 8 9 10 3: How satisfied were you that the board met goal Z in 2014? 1 2 3 4 5 6 7 8 9 10
...and so on for TC performance, interactions with Foundation staff, and so on.
From what I can tell, we have a way to go to improving feedback to the Foundation on governance, organisation and overall management presently and this is a pretty standard mechanism used by organisations worldwide.
I'd welcome feedback from anyone in this area. It may be that the user survey isn't the best place to add this, but I feel like there is definitely room for discussion here.
Cheers Tristan
-----Original Message----- From: Alan Clark [mailto:aclark@suse.com] Sent: Thursday, 26 March 2015 9:53 AM To: foundation-board@lists.openstack.org Subject: [Foundation Board] April 2 OpenStack Board meeting call for agenda items; Board packet materials due by Monday March 30th.
The next OpenStack board meeting will be held on April 2nd at 12noon - 2pm pacific.
Committee Chairs and Directors please send me items you would like on the agenda. I need the materials for the board packet by EOB Monday March 30th so that I may post and distribute the materials to the board prior to the meeting. (Please tell me if materials need to be marked confidential.)
I've started drafting the agenda[1]. Expecting topics from several committees, it's going to be a very full agenda. We will also be holding an Executive Session during the meeting.
Thanks, AlanClark
[1] https://wiki.openstack.org/wiki/Governance/Foundation/2Apr2015BoardMeeting #Agenda
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Tristan - I think that increasing the scope of the questions covered and generally soliciting more feedback from stakeholders would be helpful. I'm supportive of both the discussion, and the ideas you propose below. Best, Chris -----Original Message----- From: Tristan Goode [mailto:tristan@aptira.com] Sent: Thursday, March 26, 2015 6:50 PM To: foundation-board@lists.openstack.org; Foundation@lists.openstack.org Subject: Re: [Foundation Board] April 2 OpenStack Board meeting call for agenda items; Board packet materials due by Monday March 30th. (Putting this out to the Foundation list also for wider input) Can I please propose a quick board discussion around improving the feedback to the organisation, perhaps very easily by adding some feedback questions to the user survey? Presently there is only one non-technical question in the survey about what folks hope to see as priorities or something like that. I'd be hoping to see questions like... 1: The goals for the OpenStack board in 2014 were X, Y and Z. On a scale of 1 to 10 where 1 is least satisfied and 10 is most satisfied, how satisfied were you that the board met goal X in 2014? 1 2 3 4 5 6 7 8 9 10 2: How satisfied were you that the board met goal Y in 2014? 1 2 3 4 5 6 7 8 9 10 3: How satisfied were you that the board met goal Z in 2014? 1 2 3 4 5 6 7 8 9 10 ...and so on for TC performance, interactions with Foundation staff, and so on.
From what I can tell, we have a way to go to improving feedback to the Foundation on governance, organisation and overall management presently and this is a pretty standard mechanism used by organisations worldwide.
I'd welcome feedback from anyone in this area. It may be that the user survey isn't the best place to add this, but I feel like there is definitely room for discussion here. Cheers Tristan -----Original Message----- From: Alan Clark [mailto:aclark@suse.com] Sent: Thursday, 26 March 2015 9:53 AM To: foundation-board@lists.openstack.org Subject: [Foundation Board] April 2 OpenStack Board meeting call for agenda items; Board packet materials due by Monday March 30th. The next OpenStack board meeting will be held on April 2nd at 12noon - 2pm pacific. Committee Chairs and Directors please send me items you would like on the agenda. I need the materials for the board packet by EOB Monday March 30th so that I may post and distribute the materials to the board prior to the meeting. (Please tell me if materials need to be marked confidential.) I've started drafting the agenda[1]. Expecting topics from several committees, it's going to be a very full agenda. We will also be holding an Executive Session during the meeting. Thanks, AlanClark [1] https://wiki.openstack.org/wiki/Governance/Foundation/2Apr2015BoardMeeting #Agenda _______________________________________________ Foundation-board mailing list Foundation-board@lists.openstack.org http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation-board _______________________________________________ Foundation-board mailing list Foundation-board@lists.openstack.org http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation-board
Tristan I absolutely agree that foundation management (inclusive of the board and the foundation management team) through community feedback is essential. In addition may I suggest, where legal and appropriate, that the board publish performance reviews / goals for key leadership within the foundation. I would like to see clear conflict of interest disclosures from all leadership within the foundation (both current/static as well as potential). This is a problem that needs to be addressed as well. It's great companies and individuals can contribute but if you aren't on the good side of the foundation management you can be easily left out or marginalized as they support projects/activities/press that are more "prominent" in their minds counteracting reasons to be supportive. This is now a huge challenge to anyone in our global ecosystem. Kyle Sent from my iPhone
On Mar 28, 2015, at 7:52 AM, Chris C. Kemp <chris.c.kemp@nebula.com> wrote:
Tristan -
I think that increasing the scope of the questions covered and generally soliciting more feedback from stakeholders would be helpful. I'm supportive of both the discussion, and the ideas you propose below.
Best, Chris
-----Original Message----- From: Tristan Goode [mailto:tristan@aptira.com] Sent: Thursday, March 26, 2015 6:50 PM To: foundation-board@lists.openstack.org; Foundation@lists.openstack.org Subject: Re: [Foundation Board] April 2 OpenStack Board meeting call for agenda items; Board packet materials due by Monday March 30th.
(Putting this out to the Foundation list also for wider input)
Can I please propose a quick board discussion around improving the feedback to the organisation, perhaps very easily by adding some feedback questions to the user survey? Presently there is only one non-technical question in the survey about what folks hope to see as priorities or something like that. I'd be hoping to see questions like...
1: The goals for the OpenStack board in 2014 were X, Y and Z. On a scale of 1 to 10 where 1 is least satisfied and 10 is most satisfied, how satisfied were you that the board met goal X in 2014? 1 2 3 4 5 6 7 8 9 10 2: How satisfied were you that the board met goal Y in 2014? 1 2 3 4 5 6 7 8 9 10 3: How satisfied were you that the board met goal Z in 2014? 1 2 3 4 5 6 7 8 9 10
...and so on for TC performance, interactions with Foundation staff, and so on.
From what I can tell, we have a way to go to improving feedback to the Foundation on governance, organisation and overall management presently and this is a pretty standard mechanism used by organisations worldwide.
I'd welcome feedback from anyone in this area. It may be that the user survey isn't the best place to add this, but I feel like there is definitely room for discussion here.
Cheers Tristan
-----Original Message----- From: Alan Clark [mailto:aclark@suse.com] Sent: Thursday, 26 March 2015 9:53 AM To: foundation-board@lists.openstack.org Subject: [Foundation Board] April 2 OpenStack Board meeting call for agenda items; Board packet materials due by Monday March 30th.
The next OpenStack board meeting will be held on April 2nd at 12noon - 2pm pacific.
Committee Chairs and Directors please send me items you would like on the agenda. I need the materials for the board packet by EOB Monday March 30th so that I may post and distribute the materials to the board prior to the meeting. (Please tell me if materials need to be marked confidential.)
I've started drafting the agenda[1]. Expecting topics from several committees, it's going to be a very full agenda. We will also be holding an Executive Session during the meeting.
Thanks, AlanClark
[1] https://wiki.openstack.org/wiki/Governance/Foundation/2Apr2015BoardMeeting #Agenda
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On 03/28/2015 03:37 PM, Kyle MacDonald wrote:
Tristan I absolutely agree that foundation management (inclusive of the board and the foundation management team) through community feedback is essential.
In addition may I suggest, where legal and appropriate, that the board publish performance reviews / goals for key leadership within the foundation. I would like to see clear conflict of interest disclosures from all leadership within the foundation (both current/static as well as potential). This is a problem that needs to be addressed as well.
It's great companies and individuals can contribute but if you aren't on the good side of the foundation management you can be easily left out or marginalized as they support projects/activities/press that are more "prominent" in their minds counteracting reasons to be supportive. This is now a huge challenge to anyone in our global ecosystem.
I would hope that it's no surprise that I am a huge advocate of open and transparent dealings, so in general, I am a favor of both collecting feedback and publishing all of the things we can publish. However, that sounds like an accusation of misconduct in the guise of suggesting a process or policy be adopted. I can tell you from experience that the answer to such issues is not to invent process or policy, but rather to confront them in an open and honest manner. I would also add that one of the reasons we have a foundation staff is so that there can be people who CAN make value judgments on a day to day basis as to where to orient the foundations efforts. This necessarily means that there will be people "left out" from time to time - otherwise it would be complete chaos. I have never personally experienced this being due to someone "not being on the good side" of a staff member. If there is a way in which anyone else believes they have been on the receiving side of systemic corruption, I would urge that person to raise it with one or more of their board members if it seems that raising concerns with foundation staff is going nowhere.
Sent from my iPhone
On Mar 28, 2015, at 7:52 AM, Chris C. Kemp <chris.c.kemp@nebula.com> wrote:
Tristan -
I think that increasing the scope of the questions covered and generally soliciting more feedback from stakeholders would be helpful. I'm supportive of both the discussion, and the ideas you propose below.
Best, Chris
-----Original Message----- From: Tristan Goode [mailto:tristan@aptira.com] Sent: Thursday, March 26, 2015 6:50 PM To: foundation-board@lists.openstack.org; Foundation@lists.openstack.org Subject: Re: [Foundation Board] April 2 OpenStack Board meeting call for agenda items; Board packet materials due by Monday March 30th.
(Putting this out to the Foundation list also for wider input)
Can I please propose a quick board discussion around improving the feedback to the organisation, perhaps very easily by adding some feedback questions to the user survey? Presently there is only one non-technical question in the survey about what folks hope to see as priorities or something like that. I'd be hoping to see questions like...
1: The goals for the OpenStack board in 2014 were X, Y and Z. On a scale of 1 to 10 where 1 is least satisfied and 10 is most satisfied, how satisfied were you that the board met goal X in 2014? 1 2 3 4 5 6 7 8 9 10 2: How satisfied were you that the board met goal Y in 2014? 1 2 3 4 5 6 7 8 9 10 3: How satisfied were you that the board met goal Z in 2014? 1 2 3 4 5 6 7 8 9 10
...and so on for TC performance, interactions with Foundation staff, and so on.
From what I can tell, we have a way to go to improving feedback to the Foundation on governance, organisation and overall management presently and this is a pretty standard mechanism used by organisations worldwide.
I'd welcome feedback from anyone in this area. It may be that the user survey isn't the best place to add this, but I feel like there is definitely room for discussion here.
Cheers Tristan
-----Original Message----- From: Alan Clark [mailto:aclark@suse.com] Sent: Thursday, 26 March 2015 9:53 AM To: foundation-board@lists.openstack.org Subject: [Foundation Board] April 2 OpenStack Board meeting call for agenda items; Board packet materials due by Monday March 30th.
The next OpenStack board meeting will be held on April 2nd at 12noon - 2pm pacific.
Committee Chairs and Directors please send me items you would like on the agenda. I need the materials for the board packet by EOB Monday March 30th so that I may post and distribute the materials to the board prior to the meeting. (Please tell me if materials need to be marked confidential.)
I've started drafting the agenda[1]. Expecting topics from several committees, it's going to be a very full agenda. We will also be holding an Executive Session during the meeting.
Thanks, AlanClark
[1] https://wiki.openstack.org/wiki/Governance/Foundation/2Apr2015BoardMeeting
#Agenda
_______________________________________________ Foundation-board mailing list Foundation-board@lists.openstack.org http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation-board
Foundation-board mailing list Foundation-board@lists.openstack.org http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation-board
Foundation mailing list Foundation@lists.openstack.org http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation
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On 03/28/2015 03:43 PM, Monty Taylor wrote:
I would hope that it's no surprise that I am a huge advocate of open and transparent dealings, so in general, I am a favor of both collecting feedback and publishing all of the things we can publish. However, that sounds like an accusation of misconduct in the guise of suggesting a process or policy be adopted. I can tell you from experience that the answer to such issues is not to invent process or policy, but rather to confront them in an open and honest manner. +1 on being open, transparent and timely in dealing with issues. In my experience, we will not get actionable information from 1...10 scale questions on a semi-annual survey that's already very long.
If we really want feedback then JUST ASK THE LIST(S) FOR IT. That would mean phrasing Board reports and agenda in a way that invites commentary and discussion. Or potentially, starting a thread about it. I'll show this with an example....
It's hard to measure progress without data. Tristan @ Aptira from mobile. _____________________________ From: Rob Hirschfeld <rob@zehicle.com> Sent: Sunday, March 29, 2015 09:30 Subject: Re: [Foundation Board] [OpenStack Foundation] April 2 OpenStack Board meeting call for agenda items; Board packet materials due by Monday March 30th. To: <foundation-board@lists.openstack.org> On 03/28/2015 03:43 PM, Monty Taylor wrote:> I would hope that it's no surprise that I am a huge advocate of open > and transparent dealings, so in general, I am a favor of both > collecting feedback and publishing all of the things we can publish. > However, that sounds like an accusation of misconduct in the guise of > suggesting a process or policy be adopted. I can tell you from > experience that the answer to such issues is not to invent process or > policy, but rather to confront them in an open and honest manner.+1 on being open, transparent and timely in dealing with issues. In my experience, we will not get actionable information from 1...10 scale questions on a semi-annual survey that's already very long.If we really want feedback then JUST ASK THE LIST(S) FOR IT. That would mean phrasing Board reports and agenda in a way that invites commentary and discussion. Or potentially, starting a thread about it. I'll show this with an example...._______________________________________________Foundation-board mailing listFoundation-board@lists.openstack.orghttp://lists.openstack.org/cgi-bin/mailman/listinfo/foundation-board
On 03/28/2015 06:56 PM, Tristan Goode wrote:
It's hard to measure progress without data. Not all data is information. Survey questions are notoriously ripe for creating false or useless information. Let's figure out what we want to measure and then figure out the right way to collect the data.
On 31 March 2015 at 00:47, Rob Hirschfeld <rob@zehicle.com> wrote:
Survey questions are notoriously ripe for creating false or useless information. Let's figure out what we want to measure and then figure out the right way to collect the data.
True, but mailling list submissions are going to be more subjective again, and fairly useless at measuring progress over time ("Rants per second are down 20% this quarter!"). Most disgruntled people silently disengage once they reach a certain point, and for most people that point is before they launch a public rant. Not all of us are Tristan. So what do we want to measure? Broadly put, I'd like to see the Foundation measure its own effectiveness both in terms of specific goals that it sets itself and at serving the needs of its members. That can be decomposed as much as we want, I'd suggest measurement at the following levels - the organisation as a whole, - the board - individual Foundation programs or the various committees These groups set themselves objectives and priorities. How did they go at a achieving them, and how does the membership feel about that performance? The elections provide a useful level of feedback of course, but in a very coarse way. Roland
Monty, There was nothing subtle in my email to read-in (accusation or otherwise). I am simply pointing out that it's worthy to have a forum for feedback/accountability and to advertise a level of transparency in the people who are "day-to-day" _managing_ the allocating of valuable resources that have material impact on the community and contributors. As a non-profit entity, we are entitled to know that the foundation is supporting the "community" and not just in-line with those interests who are funding it or happen to be "linked-in" to it. That is essentially what differentiates us, outside of specific legal language, from just being an industry trade organization. Kyle On Sat, Mar 28, 2015 at 1:43 PM, Monty Taylor <mordred@inaugust.com> wrote:
On 03/28/2015 03:37 PM, Kyle MacDonald wrote:
Tristan I absolutely agree that foundation management (inclusive of the board and the foundation management team) through community feedback is essential.
In addition may I suggest, where legal and appropriate, that the board publish performance reviews / goals for key leadership within the foundation. I would like to see clear conflict of interest disclosures from all leadership within the foundation (both current/static as well as potential). This is a problem that needs to be addressed as well.
It's great companies and individuals can contribute but if you aren't on the good side of the foundation management you can be easily left out or marginalized as they support projects/activities/press that are more "prominent" in their minds counteracting reasons to be supportive. This is now a huge challenge to anyone in our global ecosystem.
I would hope that it's no surprise that I am a huge advocate of open and transparent dealings, so in general, I am a favor of both collecting feedback and publishing all of the things we can publish.
However, that sounds like an accusation of misconduct in the guise of suggesting a process or policy be adopted. I can tell you from experience that the answer to such issues is not to invent process or policy, but rather to confront them in an open and honest manner.
I would also add that one of the reasons we have a foundation staff is so that there can be people who CAN make value judgments on a day to day basis as to where to orient the foundations efforts. This necessarily means that there will be people "left out" from time to time - otherwise it would be complete chaos. I have never personally experienced this being due to someone "not being on the good side" of a staff member.
If there is a way in which anyone else believes they have been on the receiving side of systemic corruption, I would urge that person to raise it with one or more of their board members if it seems that raising concerns with foundation staff is going nowhere.
Sent from my iPhone
On Mar 28, 2015, at 7:52 AM, Chris C. Kemp <chris.c.kemp@nebula.com> wrote:
Tristan -
I think that increasing the scope of the questions covered and generally soliciting more feedback from stakeholders would be helpful. I'm supportive of both the discussion, and the ideas you propose below.
Best, Chris
-----Original Message----- From: Tristan Goode [mailto:tristan@aptira.com] Sent: Thursday, March 26, 2015 6:50 PM To: foundation-board@lists.openstack.org; Foundation@lists.openstack.org Subject: Re: [Foundation Board] April 2 OpenStack Board meeting call for agenda items; Board packet materials due by Monday March 30th.
(Putting this out to the Foundation list also for wider input)
Can I please propose a quick board discussion around improving the feedback to the organisation, perhaps very easily by adding some feedback questions to the user survey? Presently there is only one non-technical question in the survey about what folks hope to see as priorities or something like that. I'd be hoping to see questions like...
1: The goals for the OpenStack board in 2014 were X, Y and Z. On a scale of 1 to 10 where 1 is least satisfied and 10 is most satisfied, how satisfied were you that the board met goal X in 2014? 1 2 3 4 5 6 7 8 9 10 2: How satisfied were you that the board met goal Y in 2014? 1 2 3 4 5 6 7 8 9 10 3: How satisfied were you that the board met goal Z in 2014? 1 2 3 4 5 6 7 8 9 10
...and so on for TC performance, interactions with Foundation staff, and so on.
From what I can tell, we have a way to go to improving feedback to the Foundation on governance, organisation and overall management presently and this is a pretty standard mechanism used by organisations worldwide.
I'd welcome feedback from anyone in this area. It may be that the user survey isn't the best place to add this, but I feel like there is definitely room for discussion here.
Cheers Tristan
-----Original Message----- From: Alan Clark [mailto:aclark@suse.com] Sent: Thursday, 26 March 2015 9:53 AM To: foundation-board@lists.openstack.org Subject: [Foundation Board] April 2 OpenStack Board meeting call for agenda items; Board packet materials due by Monday March 30th.
The next OpenStack board meeting will be held on April 2nd at 12noon - 2pm pacific.
Committee Chairs and Directors please send me items you would like on the agenda. I need the materials for the board packet by EOB Monday March 30th so that I may post and distribute the materials to the board prior to the meeting. (Please tell me if materials need to be marked confidential.)
I've started drafting the agenda[1]. Expecting topics from several committees, it's going to be a very full agenda. We will also be holding an Executive Session during the meeting.
Thanks, AlanClark
[1]
https://wiki.openstack.org/wiki/Governance/Foundation/2Apr2015BoardMeeting
#Agenda
_______________________________________________ Foundation-board mailing list Foundation-board@lists.openstack.org http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation-board
Foundation-board mailing list Foundation-board@lists.openstack.org http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation-board
Foundation mailing list Foundation@lists.openstack.org http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation
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-- ---- kyle macdonald kyle.macdonald@gmail.com +1-408-203-1285
participants (12)
-
Alan Clark
-
Chris C. Kemp
-
Jaesuk Ahn
-
Kavit Munshi
-
Kyle MacDonald
-
Mark Collier
-
Monty Taylor
-
Rob Hirschfeld
-
Roland Chan
-
Russell Bryant
-
Tim Bell
-
Tristan Goode