Alan,

I feel this too rushed.

Any Bylaw changes typically run by legal in companies before the vote.

Do not see how we can achieve that in 1 week.

Thanks,

Arkady

From: Alan Clark <alanclark@openstack.org>
Sent: Tuesday, April 2, 2019 6:11 PM
To: Kanevsky, Arkady; foundation@lists.openstack.org; foundation-board@lists.openstack.org
Subject: RE: [OpenStack Foundation] Bylaws change proposed at next week's OpenStack board meeting to support Open Infrastructure project confirmation

[EXTERNAL EMAIL]

The action from the last board meeting was for the motion to be made at next week’s meeting.    

Thanks,

AlanClark

From: Arkady.Kanevsky@dell.com [mailto:Arkady.Kanevsky@dell.com]
Sent: Tuesday, April 02, 2019 7:50 AM
To: AlanClark@openstack.org; foundation@lists.openstack.org; foundation-board@lists.openstack.org
Subject: Re: [OpenStack Foundation] Bylaws change proposed at next week's OpenStack board meeting to support Open Infrastructure project confirmation

Sounds like a good change.

Alan,

Do you propose we vote on it at Denver?

Thanks,
Arkady

From: Alan Clark <alanclark@openstack.org>
Sent: Tuesday, April 2, 2019 8:43 AM
To: foundation@lists.openstack.org; foundation-board@lists.openstack.org
Subject: [OpenStack Foundation] Bylaws change proposed at next week's OpenStack board meeting to support Open Infrastructure project confirmation

[EXTERNAL EMAIL]

As the OpenStack Foundation embraces new areas of strategic focus and as the associated Open Infrastructure projects mature, the OpenStack board desires to do its part in helping the projects thrive and grow.  A key step in project advancement is the project confirmation by the Board.  Confirmation will enable the Foundation to apply additional Foundation resources towards that project.  In support of this process, the board at its last meeting, approved the OSF Project Confirmation Guidelines[1].  As the Guidelines point out, many factors go into the board’s decisions.  To ensure that the board has the mechanisms needed to be as sensitive as possible to the needs and feelings for those invested in the projects, the board will further discuss a motion to amend bylaws section 4.16 as follows: (changed text in italics).

4.16 Open Meetings and Records.  Except as necessary to protect attorney-client privilege, sensitive personnel information, discuss the candidacy of potential Gold Member and Platinum Members, and discuss the review and approval of Open Infrastructure Projects, the Board of Directors shall: (i) permit observation of its meetings by Members via remote teleconference or other electronic means, and (ii) publish the Board of Directors minutes and make available to any Member on request other information and records of the Foundation as required by Delaware Corporate Law.

If, during confirmation discussions, a project lead or Director feels that there is sensitive information that needs to be protected this amendment provides a mechanism for such discussion.

Thanks,

Alan Clark

[1] https://wiki.openstack.org/wiki/Governance/Foundation/OSFProjectConfirmationGuidelines