[openstack-community] BoFs at Summit
What's the process for scheduling an evening BOF at Summit? -- Rich Bowen - rbowen@redhat.com OpenStack Community Liaison http://openstack.redhat.com/
HI Rich, I can work with you on this. I’ll email you separately. Claire Claire Massey OpenStack Marketing claire@openstack.org On Oct 9, 2014, at 12:49 PM, Rich Bowen <rbowen@redhat.com> wrote:
What's the process for scheduling an evening BOF at Summit?
-- Rich Bowen - rbowen@redhat.com OpenStack Community Liaison http://openstack.redhat.com/
_______________________________________________ Community mailing list Community@lists.openstack.org http://lists.openstack.org/cgi-bin/mailman/listinfo/community
Can you please email the whole list? There may be others interested in BoFs too who would also benefit from this info. Thanks, Everett On Oct 9, 2014, at 12:52 PM, Claire Massey <claire@openstack.org<mailto:claire@openstack.org>> wrote: HI Rich, I can work with you on this. I’ll email you separately. Claire Claire Massey OpenStack Marketing claire@openstack.org<mailto:claire@openstack.org> On Oct 9, 2014, at 12:49 PM, Rich Bowen <rbowen@redhat.com<mailto:rbowen@redhat.com>> wrote: What's the process for scheduling an evening BOF at Summit? -- Rich Bowen - rbowen@redhat.com<mailto:rbowen@redhat.com> OpenStack Community Liaison http://openstack.redhat.com/ _______________________________________________ Community mailing list Community@lists.openstack.org<mailto:Community@lists.openstack.org> http://lists.openstack.org/cgi-bin/mailman/listinfo/community _______________________________________________ Community mailing list Community@lists.openstack.org<mailto:Community@lists.openstack.org> http://lists.openstack.org/cgi-bin/mailman/listinfo/community
Hey Everett, It’s a good question. We do not currently have a formal process to schedule BoFs at the Summits. We started receiving a few requests for Paris (Rich’s is the 3rd we’ve received), so it’s something we should probably think about and plan for at future Summits. Any feedback or ideas on how we should manage the process in the future? Our main constraints are space and not wanting to overload an already heavy agenda, but we could most likely set aside a limited number of rooms / timeslots to devote to BoFs in the future. We would also need to set some parameters on the format / content. Thanks, Lauren On Oct 9, 2014, at 3:36 PM, Everett Toews <everett.toews@RACKSPACE.COM> wrote:
Can you please email the whole list?
There may be others interested in BoFs too who would also benefit from this info.
Thanks, Everett
On Oct 9, 2014, at 12:52 PM, Claire Massey <claire@openstack.org> wrote:
HI Rich,
I can work with you on this. I’ll email you separately.
Claire
Claire Massey OpenStack Marketing claire@openstack.org
On Oct 9, 2014, at 12:49 PM, Rich Bowen <rbowen@redhat.com> wrote:
What's the process for scheduling an evening BOF at Summit?
-- Rich Bowen - rbowen@redhat.com OpenStack Community Liaison http://openstack.redhat.com/
_______________________________________________ Community mailing list Community@lists.openstack.org http://lists.openstack.org/cgi-bin/mailman/listinfo/community
_______________________________________________ Community mailing list Community@lists.openstack.org http://lists.openstack.org/cgi-bin/mailman/listinfo/community
_______________________________________________ Community mailing list Community@lists.openstack.org http://lists.openstack.org/cgi-bin/mailman/listinfo/community
On 10/09/2014 04:08 PM, Lauren Sell wrote:
Hey Everett,
It’s a good question. We do not currently have a formal process to schedule BoFs at the Summits. We started receiving a few requests for Paris (Rich’s is the 3rd we’ve received), so it’s something we should probably think about and plan for at future Summits.
Any feedback or ideas on how we should manage the process in the future? Our main constraints are space and not wanting to overload an already heavy agenda, but we could most likely set aside a limited number of rooms / timeslots to devote to BoFs in the future. We would also need to set some parameters on the format / content.
A few thoughts ... I know there's always lots of evening events, but putting BoFs in the evening hours is a good way to use space that's vacant at that time anyway, and not overwhelm the daytime schedule. Since BOFs are traditionally low-tech, no-tech (ie no projector, sound system, etc) they can happen in a room with no assistance and, at most, a whiteboard or paper flip board thing. Or even in a space like the dining area at the summit in Atlanta, which would also be vacant in after-hours. -- Rich Bowen - rbowen@redhat.com OpenStack Community Liaison http://openstack.redhat.com/
On Oct 9, 2014, at 3:25 PM, Rich Bowen <rbowen@redhat.com> wrote:
I know there's always lots of evening events, but putting BoFs in the evening hours is a good way to use space that's vacant at that time anyway, and not overwhelm the daytime schedule. Since BOFs are traditionally low-tech, no-tech (ie no projector, sound system, etc) they can happen in a room with no assistance and, at most, a whiteboard or paper flip board thing. Or even in a space like the dining area at the summit in Atlanta, which would also be vacant in after-hours.
+1 Both OSCON and JavaOne do this. Everett
On 10/09/2014 04:25 PM, Rich Bowen wrote:
On 10/09/2014 04:08 PM, Lauren Sell wrote:
Hey Everett,
It’s a good question. We do not currently have a formal process to schedule BoFs at the Summits. We started receiving a few requests for Paris (Rich’s is the 3rd we’ve received), so it’s something we should probably think about and plan for at future Summits.
Any feedback or ideas on how we should manage the process in the future? Our main constraints are space and not wanting to overload an already heavy agenda, but we could most likely set aside a limited number of rooms / timeslots to devote to BoFs in the future. We would also need to set some parameters on the format / content.
A few thoughts ...
I know there's always lots of evening events, but putting BoFs in the evening hours is a good way to use space that's vacant at that time anyway, and not overwhelm the daytime schedule. Since BOFs are traditionally low-tech, no-tech (ie no projector, sound system, etc) they can happen in a room with no assistance and, at most, a whiteboard or paper flip board thing. Or even in a space like the dining area at the summit in Atlanta, which would also be vacant in after-hours.
Hi, Lauren, I'm still getting a number of responses about this off-list, and am wondering if this is something that we could still make happen at this late date. A room with the lights on is really the minimum requirement for this kind of a meetup - we don't need mics or projectors or ... really, anything. Based on conversations I've had so far, there's a desire for BoFs about packaging for various platforms, NFV, management tools for hybrid cloud environments, and some other vague mentions that they'd like to do something similar in an evening. --Rich -- Rich Bowen - rbowen@redhat.com OpenStack Community Liaison http://openstack.redhat.com/
Hey Rich, Unfortunately, after hours sessions are not an option for us in Paris. We have set hours that we can make use of the space each day, which incur venue, staffing and security costs. In other venues like Atlanta, we have a bit more flexibility, but there is typically some kind of cost (even just to keep the lights on). For Paris, we have some space available for these types of sessions during the day Wednesday, but we would need to set some criteria to help vet the sessions and topics, and then put out a call for submissions. Quite a few industry events have BoFs, but our event is unique in that we have a lot of community-driven, parallel content happening across five days, including the Design Summit, Ops Summit, working group sessions, open source ecosystem project sessions, vBrownBag sessions, etc. Some of the topics you mentioned may already be covered or may be a better fit in those different tracks (just for example), so we need some guidance on which BoF sessions to accept, reject, etc. We’ll look into our options for evening events at future Summit venues, but in the meantime, I would welcome some feedback on the guidelines and criteria for BoF sessions. Obviously, we need to pull this together quickly if we want to make it happen in November :) Thanks, Lauren If helpful, this is example criteria we used for the open source ecosystem project sessions: *The project needs to be directly related to OpenStack in some way. It must be open source, with code freely available and actively developed. The session must be non-commercial and vendor neutral, although a vendor that sponsors a project can organize and moderate the meeting. Sessions must be open to anyone who is interested in contributing to the project. It’s primarily a venue for core developers to meet and plan, but also a place for new developers and those interested in the project to get more information. On Oct 21, 2014, at 1:33 PM, Rich Bowen <rbowen@redhat.com> wrote:
On 10/09/2014 04:25 PM, Rich Bowen wrote:
On 10/09/2014 04:08 PM, Lauren Sell wrote:
Hey Everett,
It’s a good question. We do not currently have a formal process to schedule BoFs at the Summits. We started receiving a few requests for Paris (Rich’s is the 3rd we’ve received), so it’s something we should probably think about and plan for at future Summits.
Any feedback or ideas on how we should manage the process in the future? Our main constraints are space and not wanting to overload an already heavy agenda, but we could most likely set aside a limited number of rooms / timeslots to devote to BoFs in the future. We would also need to set some parameters on the format / content.
A few thoughts ...
I know there's always lots of evening events, but putting BoFs in the evening hours is a good way to use space that's vacant at that time anyway, and not overwhelm the daytime schedule. Since BOFs are traditionally low-tech, no-tech (ie no projector, sound system, etc) they can happen in a room with no assistance and, at most, a whiteboard or paper flip board thing. Or even in a space like the dining area at the summit in Atlanta, which would also be vacant in after-hours.
Hi, Lauren,
I'm still getting a number of responses about this off-list, and am wondering if this is something that we could still make happen at this late date. A room with the lights on is really the minimum requirement for this kind of a meetup - we don't need mics or projectors or ... really, anything.
Based on conversations I've had so far, there's a desire for BoFs about packaging for various platforms, NFV, management tools for hybrid cloud environments, and some other vague mentions that they'd like to do something similar in an evening.
--Rich
-- Rich Bowen - rbowen@redhat.com OpenStack Community Liaison http://openstack.redhat.com/
_______________________________________________ Community mailing list Community@lists.openstack.org http://lists.openstack.org/cgi-bin/mailman/listinfo/community
Lauren, Would there be an option to put a sign at a table at lunchtime ? I really liked the OSCON 'sit at this table if you want to talk Haskell' signs. If we can't do it this time, it could be something to consider for Vancouver. Tim From: Lauren Sell [mailto:lauren@openstack.org] Sent: 21 October 2014 23:04 To: Rich Bowen Cc: community@lists.openstack.org Subject: Re: [openstack-community] BoFs at Summit Hey Rich, Unfortunately, after hours sessions are not an option for us in Paris. We have set hours that we can make use of the space each day, which incur venue, staffing and security costs. In other venues like Atlanta, we have a bit more flexibility, but there is typically some kind of cost (even just to keep the lights on). For Paris, we have some space available for these types of sessions during the day Wednesday, but we would need to set some criteria to help vet the sessions and topics, and then put out a call for submissions. Quite a few industry events have BoFs, but our event is unique in that we have a lot of community-driven, parallel content happening across five days, including the Design Summit, Ops Summit, working group sessions, open source ecosystem project sessions, vBrownBag sessions, etc. Some of the topics you mentioned may already be covered or may be a better fit in those different tracks (just for example), so we need some guidance on which BoF sessions to accept, reject, etc. We'll look into our options for evening events at future Summit venues, but in the meantime, I would welcome some feedback on the guidelines and criteria for BoF sessions. Obviously, we need to pull this together quickly if we want to make it happen in November :) Thanks, Lauren If helpful, this is example criteria we used for the open source ecosystem project sessions: * *The project needs to be directly related to OpenStack in some way. * It must be open source, with code freely available and actively developed. * The session must be non-commercial and vendor neutral, although a vendor that sponsors a project can organize and moderate the meeting. * Sessions must be open to anyone who is interested in contributing to the project. It's primarily a venue for core developers to meet and plan, but also a place for new developers and those interested in the project to get more information. On Oct 21, 2014, at 1:33 PM, Rich Bowen <rbowen@redhat.com<mailto:rbowen@redhat.com>> wrote: On 10/09/2014 04:25 PM, Rich Bowen wrote: On 10/09/2014 04:08 PM, Lauren Sell wrote: Hey Everett, It's a good question. We do not currently have a formal process to schedule BoFs at the Summits. We started receiving a few requests for Paris (Rich's is the 3rd we've received), so it's something we should probably think about and plan for at future Summits. Any feedback or ideas on how we should manage the process in the future? Our main constraints are space and not wanting to overload an already heavy agenda, but we could most likely set aside a limited number of rooms / timeslots to devote to BoFs in the future. We would also need to set some parameters on the format / content. A few thoughts ... I know there's always lots of evening events, but putting BoFs in the evening hours is a good way to use space that's vacant at that time anyway, and not overwhelm the daytime schedule. Since BOFs are traditionally low-tech, no-tech (ie no projector, sound system, etc) they can happen in a room with no assistance and, at most, a whiteboard or paper flip board thing. Or even in a space like the dining area at the summit in Atlanta, which would also be vacant in after-hours. Hi, Lauren, I'm still getting a number of responses about this off-list, and am wondering if this is something that we could still make happen at this late date. A room with the lights on is really the minimum requirement for this kind of a meetup - we don't need mics or projectors or ... really, anything. Based on conversations I've had so far, there's a desire for BoFs about packaging for various platforms, NFV, management tools for hybrid cloud environments, and some other vague mentions that they'd like to do something similar in an evening. --Rich -- Rich Bowen - rbowen@redhat.com<mailto:rbowen@redhat.com> OpenStack Community Liaison http://openstack.redhat.com/ _______________________________________________ Community mailing list Community@lists.openstack.org<mailto:Community@lists.openstack.org> http://lists.openstack.org/cgi-bin/mailman/listinfo/community
On 10/22/2014 01:58 PM, Tim Bell wrote:
Lauren,
Would there be an option to put a sign at a table at lunchtime ?
I really liked the OSCON ‘sit at this table if you want to talk Haskell’ signs. If we can’t do it this time, it could be something to consider for Vancouver.
Worst case, we can make our own signs. :-) -- Rich Bowen - rbowen@redhat.com OpenStack Community Liaison http://openstack.redhat.com/
-----BEGIN PGP SIGNED MESSAGE----- Hash: SHA1 On 10/22/2014 01:58 PM, Tim Bell wrote:
Would there be an option to put a sign at a table at lunchtime ?
I really liked the OSCON ‘sit at this table if you want to talk Haskell’ signs. If we can’t do it this time, it could be something to consider for Vancouver.
Sorry to be a pain, but I was wondering if it's possible that one of the session rooms might be empty during the lunch break, and we could take our box lunches into there? Is that something that we should just figure out on-site? - --Rich - -- Rich Bowen - rbowen@redhat.com OpenStack Community Liaison http://openstack.redhat.com/ -----BEGIN PGP SIGNATURE----- Version: GnuPG v1 iEYEARECAAYFAlRSVC4ACgkQXP03+sx4yJMEuQCfSP1CdfI8Xst2+Ij+uUm3Ipc6 R5YAnjSt0lfQOwm9w9rkTHTtin53z53i =Y8xU -----END PGP SIGNATURE-----
Hi Rich, Sorry, could you please remind me of your topic / interest group? As I mentioned, if it’s non-commercial, we have some space on Wednesday in smaller rooms to accommodate BoFs, but it would be during normal session hours. I definitely like the idea of lunch table signs like OSCON for future Summits, but we’re going to be pressed for eating space with a sold out crowd in Paris, and honestly need people to leave tables when they’re done eating :) We are also using two breakout rooms near the lunch service for overflow eating space, and we’ll be showing movies in those rooms. If you don’t want to host a session during the day Wednesday, then yes, I would suggest coordinating an informal meetup spot during lunch or at the end of the day. You could pick the Hyatt or Meridien hotel lobbies, a spot in the expo hall lounge area, a private sponsor private meeting room if they have an opening, or possibly an area in the dev lounge. If you’e like to move forward with a small session room on Wednesday, please let us know the topic and preference for morning or afternoon. Thanks, Lauren
On Oct 30, 2014, at 4:07 PM, Rich Bowen <rbowen@redhat.com> wrote:
-----BEGIN PGP SIGNED MESSAGE----- Hash: SHA1
On 10/22/2014 01:58 PM, Tim Bell wrote:
Would there be an option to put a sign at a table at lunchtime ?
I really liked the OSCON ‘sit at this table if you want to talk Haskell’ signs. If we can’t do it this time, it could be something to consider for Vancouver.
Sorry to be a pain, but I was wondering if it's possible that one of the session rooms might be empty during the lunch break, and we could take our box lunches into there? Is that something that we should just figure out on-site?
- --Rich
- -- Rich Bowen - rbowen@redhat.com OpenStack Community Liaison http://openstack.redhat.com/ -----BEGIN PGP SIGNATURE----- Version: GnuPG v1
iEYEARECAAYFAlRSVC4ACgkQXP03+sx4yJMEuQCfSP1CdfI8Xst2+Ij+uUm3Ipc6 R5YAnjSt0lfQOwm9w9rkTHTtin53z53i =Y8xU -----END PGP SIGNATURE-----
-----BEGIN PGP SIGNED MESSAGE----- Hash: SHA1 It's a session on packaging OpenStack for RHEL/Fedora/CentOS. The RDO community (openstack.redhat.com) is sponsored by Red Hat, but is a community effort, and is non-commercial. I would be interested to see what morning slots are available for Wednesday, so that I can run them by the community and see if they have conflicts. I know this is very last minute, and appreciate anything we can work out. - --Rich On 10/31/2014 09:56 AM, Lauren Sell wrote:
Hi Rich,
Sorry, could you please remind me of your topic / interest group? As I mentioned, if it’s non-commercial, we have some space on Wednesday in smaller rooms to accommodate BoFs, but it would be during normal session hours.
I definitely like the idea of lunch table signs like OSCON for future Summits, but we’re going to be pressed for eating space with a sold out crowd in Paris, and honestly need people to leave tables when they’re done eating :) We are also using two breakout rooms near the lunch service for overflow eating space, and we’ll be showing movies in those rooms.
If you don’t want to host a session during the day Wednesday, then yes, I would suggest coordinating an informal meetup spot during lunch or at the end of the day. You could pick the Hyatt or Meridien hotel lobbies, a spot in the expo hall lounge area, a private sponsor private meeting room if they have an opening, or possibly an area in the dev lounge.
If you’e like to move forward with a small session room on Wednesday, please let us know the topic and preference for morning or afternoon.
Thanks, Lauren
On Oct 30, 2014, at 4:07 PM, Rich Bowen <rbowen@redhat.com> wrote:
On 10/22/2014 01:58 PM, Tim Bell wrote:
Would there be an option to put a sign at a table at lunchtime ?
I really liked the OSCON ‘sit at this table if you want to talk Haskell’ signs. If we can’t do it this time, it could be something to consider for Vancouver.
Sorry to be a pain, but I was wondering if it's possible that one of the session rooms might be empty during the lunch break, and we could take our box lunches into there? Is that something that we should just figure out on-site?
--Rich
- -- Rich Bowen - rbowen@redhat.com OpenStack Community Liaison http://openstack.redhat.com/ -----BEGIN PGP SIGNATURE----- Version: GnuPG v1 iEYEARECAAYFAlRTmngACgkQXP03+sx4yJNSngCgkztud4pMVSmF01iAwPr5kf/8 v/kAoIQ1WRCt6NKbUs7Yf1GrVHfa3liP =DkPm -----END PGP SIGNATURE-----
In the future, this type of session would probably be a good fit for our open source ecosystem design sessions track. (For reference, this was the submission process and criteria for Paris http://www.openstack.org/blog/2014/08/call-for-proposals-open-source-ecosyst... <http://www.openstack.org/blog/2014/08/call-for-proposals-open-source-ecosystem-design-sessions-at-the-paris-summit/>) I’ll ping you separately about the schedule Wednesday. Thanks, Lauren
On Oct 31, 2014, at 3:19 PM, Rich Bowen <rbowen@redhat.com> wrote:
-----BEGIN PGP SIGNED MESSAGE----- Hash: SHA1
It's a session on packaging OpenStack for RHEL/Fedora/CentOS. The RDO community (openstack.redhat.com) is sponsored by Red Hat, but is a community effort, and is non-commercial. I would be interested to see what morning slots are available for Wednesday, so that I can run them by the community and see if they have conflicts. I know this is very last minute, and appreciate anything we can work out.
- --Rich
On 10/31/2014 09:56 AM, Lauren Sell wrote:
Hi Rich,
Sorry, could you please remind me of your topic / interest group? As I mentioned, if it’s non-commercial, we have some space on Wednesday in smaller rooms to accommodate BoFs, but it would be during normal session hours.
I definitely like the idea of lunch table signs like OSCON for future Summits, but we’re going to be pressed for eating space with a sold out crowd in Paris, and honestly need people to leave tables when they’re done eating :) We are also using two breakout rooms near the lunch service for overflow eating space, and we’ll be showing movies in those rooms.
If you don’t want to host a session during the day Wednesday, then yes, I would suggest coordinating an informal meetup spot during lunch or at the end of the day. You could pick the Hyatt or Meridien hotel lobbies, a spot in the expo hall lounge area, a private sponsor private meeting room if they have an opening, or possibly an area in the dev lounge.
If you’e like to move forward with a small session room on Wednesday, please let us know the topic and preference for morning or afternoon.
Thanks, Lauren
On Oct 30, 2014, at 4:07 PM, Rich Bowen <rbowen@redhat.com> wrote:
On 10/22/2014 01:58 PM, Tim Bell wrote:
Would there be an option to put a sign at a table at lunchtime ?
I really liked the OSCON ‘sit at this table if you want to talk Haskell’ signs. If we can’t do it this time, it could be something to consider for Vancouver.
Sorry to be a pain, but I was wondering if it's possible that one of the session rooms might be empty during the lunch break, and we could take our box lunches into there? Is that something that we should just figure out on-site?
--Rich
- -- Rich Bowen - rbowen@redhat.com OpenStack Community Liaison http://openstack.redhat.com/ -----BEGIN PGP SIGNATURE----- Version: GnuPG v1
iEYEARECAAYFAlRTmngACgkQXP03+sx4yJNSngCgkztud4pMVSmF01iAwPr5kf/8 v/kAoIQ1WRCt6NKbUs7Yf1GrVHfa3liP =DkPm -----END PGP SIGNATURE-----
----- Original Message -----
From: "Everett Toews" <everett.toews@RACKSPACE.COM> To: "Claire Massey" <claire@openstack.org>
Can you please email the whole list?
There may be others interested in BoFs too who would also benefit from this info.
Thanks, Everett
Yes, I was wondering the same. I would like to setup something similar for the NFV subteam. At the last summit we did this on a fairly ad hoc/last minute basis and I think a few interested parties missed out as a result. -Steve
On Oct 9, 2014, at 12:52 PM, Claire Massey <claire@openstack.org<mailto:claire@openstack.org>> wrote:
HI Rich,
I can work with you on this. I’ll email you separately.
Claire
Claire Massey OpenStack Marketing claire@openstack.org<mailto:claire@openstack.org>
On Oct 9, 2014, at 12:49 PM, Rich Bowen <rbowen@redhat.com<mailto:rbowen@redhat.com>> wrote:
What's the process for scheduling an evening BOF at Summit?
-- Rich Bowen - rbowen@redhat.com<mailto:rbowen@redhat.com> OpenStack Community Liaison http://openstack.redhat.com/
_______________________________________________ Community mailing list Community@lists.openstack.org<mailto:Community@lists.openstack.org> http://lists.openstack.org/cgi-bin/mailman/listinfo/community
_______________________________________________ Community mailing list Community@lists.openstack.org<mailto:Community@lists.openstack.org> http://lists.openstack.org/cgi-bin/mailman/listinfo/community
_______________________________________________ Community mailing list Community@lists.openstack.org http://lists.openstack.org/cgi-bin/mailman/listinfo/community
participants (6)
-
Claire Massey
-
Everett Toews
-
Lauren Sell
-
Rich Bowen
-
Steve Gordon
-
Tim Bell