Hi Yoyo I've started looking into the processes and criteria used by Debian and OpenOffice.org for their own international conferences. I realised that OpenOffice.org content got lost (the server they used for the conferences doesn't exist anymore) and Debian's processes are in a lot of mailing list messages :( In any case I suggest that we start listing our own criteria and priorities that will help us make a decision. We can start now, I've drafted an etherpad. Please add your thoughts there: https://etherpad.openstack.org/InternationalSummitCriteria Once we get a decent list of criteria we can prioritize them and decide how to make it an official part of the candidatures. Cheers, stef PS I cc the international community group because I think this is a topic we should discuss widely with other communities too. On Mon, Nov 19, 2012 at 7:40 PM, Yoyo Chiang <yoyochiang55@gmail.com> wrote:

Hi Stef,

Follow up our discussion in SD, could you prepare the document to us first?

TODO: identify criteria that will help us identify good candidatures and processes to make a fair decision.

Thanks,

Yoyo

2012/10/20 Stefano Maffulli <smaffulli@gmail.com>

...

Thanks everybody for the time dedicated to talk about the next APEC event. Here are my notes, as promised. We may want to put them in the openstack wiki once we approve them:

Possible dates: There seems to be an agreement that the event should be after the OpenStack Summit Spring 2013 (most likely in April) and August 2013. We also seem to agree that the event should be run yearly (every 6 months is a bit too much).

Format: In order to overcome the difficulties of travelling across countries the event may have one main site where most speakers will go to and satellite events with remote participation (live audio/video). Much like it happened with the first APAC event in China, with Bejing as main destination and Shanghai with remote participation. The event can be made in two days, one for the main international presentations and the second day dedicated to the local communities.

Where to host it? There was an agreement to have a candidature process to decide the place to host the main event. Much like the olympics or Debian Conf, we should collect candidatures of local groups to host the APAC event. TODO: identify criteria that will help us identify good candidatures and processes to make a fair decision.

Question for the Foundation: Can the Foundation provide international speakers for the event? Can the Foundation offer travel grants?

Was that something else I missed? Please edit this etherpad accordingly: http://etherpad.openstack.org/APAC-event-2013

Regards, Stef

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