Frans, what you think about focusing regional, Vietnam, Singapore is not so far away? Join your forces and try to target them also. Let's try to raise the number of reachable visitors, as Japan did a one-day event with 1100 attendees, I guess 3-400 is a nice number for first time. You need to make channels to startups / government / enterprise / universities. And I suggest to start cross-promote the user group for example, in python, php, other cloud areas.

Regarding the format, first time we did a single main track for the first part of the event, and separated that into two parallel afternoon tracks. For the second one we added a so called "workshop" room as an experiment, and asked people to feel free to bring their notebooks, and join into practical sessions. It is very important to bring in interesting topics and key speakers, well-known in ecosystem.

You can find of picture galleries of our events here:

OpenStack CEE Day 2014

https://plus.google.com/photos/+KalmanSzabo/albums/6020732736561543537?authkey=CL2dlfPdy_PunwE

OpenStack CEE Day 2013

https://www.flickr.com/photos/openstackhungary/sets/72157634182143722/

Brgds,

  Marton

2014-10-03 2:22 GMT+02:00 Frans Thamura <frans@meruvian.org>:

right now we have several "assigned" voluteers from companies that
related and interest with Openstack

which need to grow their brand..

and this 2 months, they was and will launch their product, slow here,
that why, next year is good year to start


we have meet up with full 80 participants and last month 2 participants ;(

F
--
Frans Thamura (曽志胜)
Shadow Master and Lead Investor
Meruvian.
Integrated Hypermedia Java Solution Provider.

Mobile: +628557888699
Blog: http://blogs.mervpolis.com/roller/flatburger (id)

FB: http://www.facebook.com/meruvian
TW: http://www.twitter.com/meruvian / @meruvian
Website: http://www.meruvian.org

"We grow because we share the same belief."

On Fri, Oct 3, 2014 at 7:19 AM, jgotangco@gmail.com <jgotangco@gmail.com> wrote:
> I think key to your query is the number of people helping in the
> organization of the event. Without volunteers and peers, it would be
> difficult to pull off multi-organ events. If it's the first event, I would
> suggest making it simple but with a focused agenda and highly targeted
> audience. That I believe is key on building the community.
>
> My 2 cents :-)
>
> Jerome G.
>
> On Oct 3, 2014 8:12 AM, "Frans Thamura" <frans@meruvian.org> wrote:
>>
>> how many rooms are best for OpenStack Day?
>>
>> because OpenStack Meet Up only 1 room with 2-3 hours with 2 topics
>>
>> I think a conference like, with 1 keynotes, 5 session paralel
>>
>> F
>> --
>> Frans Thamura (曽志胜)
>> Shadow Master and Lead Investor
>> Meruvian.
>> Integrated Hypermedia Java Solution Provider.
>>
>> Mobile: +628557888699
>> Blog: http://blogs.mervpolis.com/roller/flatburger (id)
>>
>> FB: http://www.facebook.com/meruvian
>> TW: http://www.twitter.com/meruvian / @meruvian
>> Website: http://www.meruvian.org
>>
>> "We grow because we share the same belief."
>>
>>
>> On Thu, Oct 2, 2014 at 9:53 PM, Marton Kiss <marton.kiss@gmail.com> wrote:
>> > Hi Frans,
>> >
>> > We used to organise a yearly one-day event, called OpenStack CEE Day in
>> > Central Europe. The budget calculation really depends on you. If you
>> > know
>> > that visitors can afford a ticket, and you don't want to create a free
>> > event, you can share the costs between sponsors and attendees. So as I
>> > remember we had the following spendings for the event:
>> > - venue rental
>> > - wifi access
>> > - food / cafe
>> > - utilities: laptops / desks / projectors
>> > - badges
>> > - optionally vip room for speakers or a press room with drinks and
>> > snacks
>> > - promotion / marketing
>> > - rollup banners, etc.
>> >
>> > The hardest thing is to estimate how much people can attend the event,
>> > and
>> > how much ticket you can give away (or sell). We applied a minimal fee
>> > for
>> > the tickets, because it is a Central European cultural behaviour if you
>> > pay
>> > for something, it have a higher chance to visit the event.
>> >
>> > Cheers,
>> >   Marton
>> >
>> > 2014-10-02 16:15 GMT+02:00 Frans Thamura <frans@meruvian.org>:
>> >>
>> >> hi all
>> >>
>> >> wanna raise up this question
>> >>
>> >> i need to secure budget esp for next year, to several vendor, esp HP
>> >>
>> >> any idea for the budget calculation?
>> >>
>> >>
>> >>
>> >> --
>> >> Frans Thamura (曽志胜)
>> >> Shadow Master and Lead Investor
>> >> Meruvian.
>> >> Integrated Hypermedia Java Solution Provider.
>> >>
>> >> Mobile: +628557888699
>> >> Blog: http://blogs.mervpolis.com/roller/flatburger (id)
>> >>
>> >> FB: http://www.facebook.com/meruvian
>> >> TW: http://www.twitter.com/meruvian / @meruvian
>> >> Website: http://www.meruvian.org
>> >>
>> >> "We grow because we share the same belief."
>> >>
>> >>
>> >> On Wed, Sep 17, 2014 at 1:44 PM, Akihiro Hasegawa
>> >> <hasegawa@bit-isle.co.jp> wrote:
>> >> > Hi Frans,
>> >> >
>> >> > In Japan , we have an annual OpenStack local event , names OpenStack
>> >> > Days Tokyo.
>> >> > This year we got "30" sponsors and "1100+" attendees.
>> >> > You can see the detail of this event on this page.
>> >> >
>> >> > =Web page=
>> >> > http://www.openstackdays.com/en/
>> >> >
>> >> > =Event report =
>> >> > http://www.openstackdays.com/files/OSDT2014report_en.pdf
>> >> >
>> >> > Regards,
>> >> >
>> >> > Akihiro
>> >> >
>> >> > On 2014/09/17, at 5:59, Frans Thamura wrote:
>> >> >
>> >> >> Hi all
>> >> >>
>> >> >> the ecosystem here in Indonesia, just starting hot with OpenStack
>> >> >>
>> >> >> but as usually user group will become threat as enemy or friend.
>> >> >>
>> >> >> next week first openstack event by RedHat,
>> >> >>
>> >> >> next october will be Quanta with Canonical ( I am part of, so OSUG
>> >> >> Indonesia part of them also)
>> >> >>
>> >> >> and soon Helion from HP.
>> >> >>
>> >> >> sadly PowerVM (Openstack kernel on Power processor in iSeries),
>> >> >> still
>> >> >> dont want to call it openstack :)
>> >> >>
>> >> >> there are new bundle event from Intel with Redhat regarding Swift
>> >> >>
>> >> >> and an offer from ceph to bundle also. still in progress
>> >> >>
>> >> >> right now, i am bring them to the OpenStack Day, because I want to
>> >> >> make them as speaker, sponsor.
>> >> >>
>> >> >> but several love to have their own event, rather collaborate with
>> >> >> OpenStack User Group
>> >> >>
>> >> >>
>> >> >>
>> >> >>
>> >> >> right now we are discussion content with Quanta, Inspur, Canonical,
>> >> >> HP
>> >> >> regrading topic, but I think only Quanta, inspur, canonical .. HP ,
>> >> >> Dell still dont know, how to step in this cloud movement .
>> >> >>
>> >> >>
>> >> >> any tips all?
>> >> >>
>> >> >>
>> >> >>
>> >> >> can I have all you OpenStack Day activities this year, from every
>> >> >> country, plz give me your URL, proposal or pic gallery
>> >> >>
>> >> >> thx
>> >> >>
>> >> >> _______________________________________________
>> >> >> Community mailing list
>> >> >> Community@lists.openstack.org
>> >> >> http://lists.openstack.org/cgi-bin/mailman/listinfo/community
>> >> >
>> >>
>> >> _______________________________________________
>> >> Community mailing list
>> >> Community@lists.openstack.org
>> >> http://lists.openstack.org/cgi-bin/mailman/listinfo/community
>> >
>> >
>>
>> _______________________________________________
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