Quick update since the last email. We've had an amazing response to the call for speakers with about 600 submissions. To put this into perspective, we had 120 submissions for San Diego and 250 submissions for Portland. All of the submissions will go live this week for community vote and feedback. We've also had quite a few nominees for track chairs and will be reaching out to them in the next 10 days.

Cheers,

Lauren

On Aug 13, 2013, at 3:12 AM, Tristan Goode <tristan@aptira.com> wrote:

Lauren, Is it worth having an "out of band" marketing meeting about all this so we can all discuss? Time is crucial so asap would be good.

Cheers
Tristan

From: Lauren Sell [mailto:lauren@openstack.org]
Sent: Wednesday, 31 July 2013 1:51 AM
To: Yoyo Chiang
Cc: community@lists.openstack.org
Subject: Re: [openstack-community] Pre & Post Summit events in Asia

I would also like to have a conversation about how we get more OpenStack Members from Asia involved in planning and participating in the Summit. Having the Summit in Hong Kong gives us a huge opportunity to grow the community by attracting new members from all over Asia. A few ideas:

- The call for speakers is open through tomorrow (!), July 31. We've been communicating the deadline with global user group leaders, but any help to get out the word, especially to members in Asia would be much appreciated.
- In addition to speakers, I would also love to recruit Track Chairs from Asia that can take more ownership of managing speakers and content. For the Portland Summit, we had about 24 track chairs across about 13 different tracks, such as Getting Started, Strategy, Operations and Case Studies. If you would like to nominate someone (or yourself) to be a Track Chair according to area of expertise, please contact claire@openstack.org.
- q launched the first travel support program for the Hong Kong Summit. If financial barriers are preventing your constituents from attending, please encourage them to apply and contact Stefano with any questions: https://wiki.openstack.org/wiki/Travel_Support_Program
- We're starting to accrue more Summit sponsors and representation from Asia, but would love any leads to showcase major enterprise IT, web/apps, or service providers in the region who are using OpenStack.
- How do we better involve and motivate user group members in Asia to attend the Summit and help spread the word in their region?
- Would a livestream of the main track, running all day Tuesday and Wednesday, be beneficial for those in similar timezones who may not be able to attend (if it is in English)? We're also planning to provide simultaneous translation from English to Mandarin in the main track Tuesday and Wednesday.

Any ideas, feedback or support are much appreciated.

Thanks,
Lauren

On Jul 11, 2013, at 3:44 AM, Yoyo Chiang <yoyochiang55@gmail.com> wrote:

Although we (Taiwan) would like to see more experts coming, but we will encourage our members to join HK summit at first... since it's the closest one we have had^^

Cheers,

Yoyo
2013/7/11 Tristan Goode <tristan@aptira.com>
This is a great idea and I'd be happy to organise event(s) in Australia pre or post Summit.

We need to seek volunteers from the "expertise pool" that would like to do this, and possibly make it attractive with the help of some airfare/accommodation benefit (Foundation or sponsor contributed) that the person is free to extend or alter at their own expense, (ie they can get a quick holiday in).

On 11 July 2013 13:11, Tom Fifield <tom@openstack.org> wrote:
Hi all,

I hope you're excited for our upcoming summit in Hong Kong :)

One of the ideas that has been floating around is that since we'll have an incredible mass of OpenStack expertise in the area for the summit, why don't we try and arrange some events in Asia before and afterward?

This will mean that those multitudes in the region who can't make it to the summit can get exposure to the experts, and that leads to increased contributions and encourages global collaborations.

Of course, organising this is going to take some work, and it needs to happen quite soon - as people are booking flight tickets early to get the best deal.

What do you think about this idea? Will your group help organise an event? How do you think is the best way to make it work?

Regards,

Tom

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