From jonathan at openstack.org  Wed Feb  3 22:00:36 2021
From: jonathan at openstack.org (Jonathan Bryce)
Date: Wed, 3 Feb 2021 16:00:36 -0600
Subject: [OpenStack Foundation] January 26, 2021 Board meeting
In-Reply-To: <89E8A580-AE8F-42B9-A546-B34CAF1E5E15@openstack.org>
References: <89E8A580-AE8F-42B9-A546-B34CAF1E5E15@openstack.org>
Message-ID: <BE6B896B-9D3A-4100-9AEB-56921C2C94C7@openstack.org>

As announced below, the Open Infrastructure Foundation Board of Directors had their first meeting of 2021 last week. The agenda[1] was posted ahead of time and opened thanking our departing Directors and welcoming new Directors.

I wanted to send a special thank you to Alan Clark who served as Chair of the OpenStack Foundation from our formation in 2012 until the end of 2020 and our transition into the Open Infrastructure Foundation. Alan helped out in so many visible and invisible ways, supporting our staff, providing great advice and guidance, educating people and inviting them into our community and projects all over the world.

The Board approved the minutes from the December 8, 2020 Board meeting and review the policies relating to Board members and Board practices.

Following this, the Board discussed the need to elect a Chair and Vice Chair for the new Board year and Allison Randal was elected to be the Chair of the Board. For the position of Vice Chairs, Daniel Becker and Arkady Kanevsky both expressed interest, and the Board discussed the process for electing multiple individuals to the role and agreed to take it up at the next meeting. Several Board members also expressed a desire to hold Chair/Vice Chair elections annually as each Board is seated. I expect that we will have some additional discussions on these topics moving forward.

Next the Board discussed a resolution to create a Silver Member Class for the Foundation. This is a topic that was discussed last year during meetings covering the transition to the Open Infrastructure Foundation. In the OpenStack Foundation, we had a corporate sponsor level that many organizations participated in over the years. As we updated the member model heading into 2021, we wanted to align more closely with the generally accepted foundation membership models and create a non-voting Silver Member class to replace the corporate sponsor program. After discussion, the Board voted unanimously to create the Silver Member program and transition prior corporate sponsors into the new program.

As the final topic for the meeting, the Board reviewed standing committees passing several resolutions to appoint committee members and chairs.

Now that we have a new chair, we will work with Allison to finalize a schedule of meetings for the remainder of the year. Through the year, we will also be transitioning some of the Board communication channels to use the OpenInfra-oriented brands as we continue to finish our work to officially become the Open Infrastructure Foundation.

Thanks to everyone who joined,

Jonathan


1. https://wiki.openstack.org/wiki/Governance/Foundation/26Jan2021BoardMeeting


> On Jan 19, 2021, at 3:55 PM, Jonathan Bryce <jonathan at openstack.org> wrote:
> 
> Hi everyone,
> 
> The Board of Directors will meet next week for the first meeting of 2021. We have a draft agenda posted on the wiki: https://wiki.openstack.org/wiki/Governance/Foundation/26Jan2021BoardMeeting
> 
> I’ve attached a meeting invite if you are interested in joining. Thanks,
> 
> Jonathan
> 
> <Open Infrastructure Foundation Board Meeting.ics>_______________________________________________
> Foundation mailing list
> Foundation at lists.openstack.org
> http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation



From Arkady.Kanevsky at dell.com  Wed Feb 17 18:10:47 2021
From: Arkady.Kanevsky at dell.com (Kanevsky, Arkady)
Date: Wed, 17 Feb 2021 18:10:47 +0000
Subject: [OpenStack Foundation] [All] Open Infrastructure Meeting on
 Branding, Trademark, Logo, etc.
In-Reply-To: <BL0PR1901MB4691BA27F060B212DA86AC85F9869@BL0PR1901MB4691.namprd19.prod.outlook.com>
References: <BL0PR1901MB4691BA27F060B212DA86AC85F9869@BL0PR1901MB4691.namprd19.prod.outlook.com>
Message-ID: <BL0PR1901MB4691FAA3EA2748A29912DAB3F9869@BL0PR1901MB4691.namprd19.prod.outlook.com>

I had also created https://etherpad.opendev.org/p/branding for us to capture discussion and decisions.

From: Kanevsky, Arkady
Sent: Wednesday, February 17, 2021 12:02 PM
To: openstack-discuss at lists.openstack.org
Cc: Amy Marrich; Julia Kreger; Kurt Garloff; 'Dr. Clemens Hardewig'; prakash RAMCHANDRAN; Allison Randal
Subject: [All] Open Infrastructure Meeting on Branding, Trademark, Logo, etc.

Dear Open Infra fellow members,
It is time for us to start figuring out for Open Infrastructure what logo, branding, trademarks, and other related things are.

I have created a doodle for several possible times next week for inaugural meeting.
https://doodle.com/poll/3n4ke3ihryqn8bv5?utm_source=poll&utm_medium=link
Please, take a poll and I will schedule meeting for us.

Thanks,

Arkady Kanevsky, Ph.D.
SP Chief Technologist & DE
Dell Technologies office of CTO
Dell Inc. One Dell Way, MS PS2-91
Round Rock, TX 78682, USA
Phone: 512 7204955

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From fungi at yuggoth.org  Wed Feb 17 18:23:47 2021
From: fungi at yuggoth.org (Jeremy Stanley)
Date: Wed, 17 Feb 2021 18:23:47 +0000
Subject: [OpenStack Foundation] [All] Open Infrastructure Meeting on
 Branding, Trademark, Logo, etc.
In-Reply-To: <BL0PR1901MB4691FAA3EA2748A29912DAB3F9869@BL0PR1901MB4691.namprd19.prod.outlook.com>
References: <BL0PR1901MB4691BA27F060B212DA86AC85F9869@BL0PR1901MB4691.namprd19.prod.outlook.com>
 <BL0PR1901MB4691FAA3EA2748A29912DAB3F9869@BL0PR1901MB4691.namprd19.prod.outlook.com>
Message-ID: <20210217182346.wj7uszbaflevogct@yuggoth.org>

On 2021-02-17 18:10:47 +0000 (+0000), Kanevsky, Arkady wrote:
[...]
> It is time for us to start figuring out for Open Infrastructure
> what logo, branding, trademarks, and other related things are.
[...]

To be clear, because this was an extremely terse statement, you're
suggesting we discuss "logo, branding, trademarks" in the context of
the Interop Working Group and the trademark programs it oversees, or
design and use of these things by the foundation as well, and
in/around the community at large (for events, user groups, et
cetera)?
-- 
Jeremy Stanley
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From Arkady.Kanevsky at dell.com  Wed Feb 17 18:28:35 2021
From: Arkady.Kanevsky at dell.com (Kanevsky, Arkady)
Date: Wed, 17 Feb 2021 18:28:35 +0000
Subject: [OpenStack Foundation] [All] Open Infrastructure Meeting on
 Branding, Trademark, Logo, etc.
In-Reply-To: <20210217182346.wj7uszbaflevogct@yuggoth.org>
References: <BL0PR1901MB4691BA27F060B212DA86AC85F9869@BL0PR1901MB4691.namprd19.prod.outlook.com>
 <BL0PR1901MB4691FAA3EA2748A29912DAB3F9869@BL0PR1901MB4691.namprd19.prod.outlook.com>
 <20210217182346.wj7uszbaflevogct@yuggoth.org>
Message-ID: <BL0PR1901MB4691D1F8EF17C95159108290F9869@BL0PR1901MB4691.namprd19.prod.outlook.com>

Dell Customer Communication - Confidential

Jeremy,
It is actually to discuss what Trademark, Logo, Branding mean for Open Infrastructure.
What we need to do for interop will come as outcome for it.
We currently have These define for OpenStack but not for OIF and other projects under it.

Thanks,
Arkady

-----Original Message-----
From: Jeremy Stanley <fungi at yuggoth.org>
Sent: Wednesday, February 17, 2021 12:24 PM
To: foundation at lists.openstack.org
Subject: Re: [OpenStack Foundation] [All] Open Infrastructure Meeting on Branding, Trademark, Logo, etc.

On 2021-02-17 18:10:47 +0000 (+0000), Kanevsky, Arkady wrote:
[...]
> It is time for us to start figuring out for Open Infrastructure what 
> logo, branding, trademarks, and other related things are.
[...]

To be clear, because this was an extremely terse statement, you're suggesting we discuss "logo, branding, trademarks" in the context of the Interop Working Group and the trademark programs it oversees, or design and use of these things by the foundation as well, and in/around the community at large (for events, user groups, et cetera)?
--
Jeremy Stanley


From juliaashleykreger at gmail.com  Wed Feb 17 18:49:04 2021
From: juliaashleykreger at gmail.com (Julia Kreger)
Date: Wed, 17 Feb 2021 10:49:04 -0800
Subject: [OpenStack Foundation] [All] Open Infrastructure Meeting on
 Branding, Trademark, Logo, etc.
In-Reply-To: <BL0PR1901MB4691D1F8EF17C95159108290F9869@BL0PR1901MB4691.namprd19.prod.outlook.com>
References: <BL0PR1901MB4691BA27F060B212DA86AC85F9869@BL0PR1901MB4691.namprd19.prod.outlook.com>
 <BL0PR1901MB4691FAA3EA2748A29912DAB3F9869@BL0PR1901MB4691.namprd19.prod.outlook.com>
 <20210217182346.wj7uszbaflevogct@yuggoth.org>
 <BL0PR1901MB4691D1F8EF17C95159108290F9869@BL0PR1901MB4691.namprd19.prod.outlook.com>
Message-ID: <CAF7gwdhzd6s3RcJnQ74-iBUOeORHm488mYjxD1PzPJkYRBP-4A@mail.gmail.com>

Are similar emails being sent to the other community mailing lists?

I noticed openstack-discuss on the original email, but there are other
lists for the other projects outside of OpenStack, and this discussion
cannot take place in just the confines of the portion of the community
that presently interacts and focuses on OpenStack as the stakeholder
projects are more than just OpenStack. [0-3]

[0]: http://lists.airshipit.org/cgi-bin/mailman/listinfo
[1]: http://lists.katacontainers.io/cgi-bin/mailman/listinfo
[2]: http://lists.starlingx.io/
[3]: http://lists.zuul-ci.org/cgi-bin/mailman/listinfo


On Wed, Feb 17, 2021 at 10:30 AM Kanevsky, Arkady
<Arkady.Kanevsky at dell.com> wrote:
>
> Dell Customer Communication - Confidential
>
> Jeremy,
> It is actually to discuss what Trademark, Logo, Branding mean for Open Infrastructure.
> What we need to do for interop will come as outcome for it.
> We currently have These define for OpenStack but not for OIF and other projects under it.
>
> Thanks,
> Arkady
>
> -----Original Message-----
> From: Jeremy Stanley <fungi at yuggoth.org>
> Sent: Wednesday, February 17, 2021 12:24 PM
> To: foundation at lists.openstack.org
> Subject: Re: [OpenStack Foundation] [All] Open Infrastructure Meeting on Branding, Trademark, Logo, etc.
>
> On 2021-02-17 18:10:47 +0000 (+0000), Kanevsky, Arkady wrote:
> [...]
> > It is time for us to start figuring out for Open Infrastructure what
> > logo, branding, trademarks, and other related things are.
> [...]
>
> To be clear, because this was an extremely terse statement, you're suggesting we discuss "logo, branding, trademarks" in the context of the Interop Working Group and the trademark programs it oversees, or design and use of these things by the foundation as well, and in/around the community at large (for events, user groups, et cetera)?
> --
> Jeremy Stanley
>
> _______________________________________________
> Foundation mailing list
> Foundation at lists.openstack.org
> http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation


From Arkady.Kanevsky at dell.com  Wed Feb 17 18:51:20 2021
From: Arkady.Kanevsky at dell.com (Kanevsky, Arkady)
Date: Wed, 17 Feb 2021 18:51:20 +0000
Subject: [OpenStack Foundation] [All] Open Infrastructure Meeting on
 Branding, Trademark, Logo, etc.
In-Reply-To: <CAF7gwdhzd6s3RcJnQ74-iBUOeORHm488mYjxD1PzPJkYRBP-4A@mail.gmail.com>
References: <BL0PR1901MB4691BA27F060B212DA86AC85F9869@BL0PR1901MB4691.namprd19.prod.outlook.com>
 <BL0PR1901MB4691FAA3EA2748A29912DAB3F9869@BL0PR1901MB4691.namprd19.prod.outlook.com>
 <20210217182346.wj7uszbaflevogct@yuggoth.org>
 <BL0PR1901MB4691D1F8EF17C95159108290F9869@BL0PR1901MB4691.namprd19.prod.outlook.com>
 <CAF7gwdhzd6s3RcJnQ74-iBUOeORHm488mYjxD1PzPJkYRBP-4A@mail.gmail.com>
Message-ID: <BL0PR1901MB46918394B27C8F7116501A8EF9869@BL0PR1901MB4691.namprd19.prod.outlook.com>

Dell Customer Communication - Confidential

Thanks Julia.
I will send them to these and will chase Lab and Magma ones,
Thanks,
Arkady

-----Original Message-----
From: Julia Kreger <juliaashleykreger at gmail.com> 
Sent: Wednesday, February 17, 2021 12:49 PM
To: Kanevsky, Arkady
Cc: Jeremy Stanley; foundation at lists.openstack.org
Subject: Re: [OpenStack Foundation] [All] Open Infrastructure Meeting on Branding, Trademark, Logo, etc.


[EXTERNAL EMAIL] 

Are similar emails being sent to the other community mailing lists?

I noticed openstack-discuss on the original email, but there are other lists for the other projects outside of OpenStack, and this discussion cannot take place in just the confines of the portion of the community that presently interacts and focuses on OpenStack as the stakeholder projects are more than just OpenStack. [0-3]

[0]: http://lists.airshipit.org/cgi-bin/mailman/listinfo
[1]: http://lists.katacontainers.io/cgi-bin/mailman/listinfo
[2]: http://lists.starlingx.io/
[3]: http://lists.zuul-ci.org/cgi-bin/mailman/listinfo


On Wed, Feb 17, 2021 at 10:30 AM Kanevsky, Arkady <Arkady.Kanevsky at dell.com> wrote:
>
> Dell Customer Communication - Confidential
>
> Jeremy,
> It is actually to discuss what Trademark, Logo, Branding mean for Open Infrastructure.
> What we need to do for interop will come as outcome for it.
> We currently have These define for OpenStack but not for OIF and other projects under it.
>
> Thanks,
> Arkady
>
> -----Original Message-----
> From: Jeremy Stanley <fungi at yuggoth.org>
> Sent: Wednesday, February 17, 2021 12:24 PM
> To: foundation at lists.openstack.org
> Subject: Re: [OpenStack Foundation] [All] Open Infrastructure Meeting on Branding, Trademark, Logo, etc.
>
> On 2021-02-17 18:10:47 +0000 (+0000), Kanevsky, Arkady wrote:
> [...]
> > It is time for us to start figuring out for Open Infrastructure what 
> > logo, branding, trademarks, and other related things are.
> [...]
>
> To be clear, because this was an extremely terse statement, you're suggesting we discuss "logo, branding, trademarks" in the context of the Interop Working Group and the trademark programs it oversees, or design and use of these things by the foundation as well, and in/around the community at large (for events, user groups, et cetera)?
> --
> Jeremy Stanley
>
> _______________________________________________
> Foundation mailing list
> Foundation at lists.openstack.org
> http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation

From amy at demarco.com  Wed Feb 17 18:55:56 2021
From: amy at demarco.com (Amy Marrich)
Date: Wed, 17 Feb 2021 12:55:56 -0600
Subject: [OpenStack Foundation] [All] Open Infrastructure Meeting on
	Branding, Trademark, Logo, etc.
In-Reply-To: <CAF7gwdhzd6s3RcJnQ74-iBUOeORHm488mYjxD1PzPJkYRBP-4A@mail.gmail.com>
References: <CAF7gwdhzd6s3RcJnQ74-iBUOeORHm488mYjxD1PzPJkYRBP-4A@mail.gmail.com>
Message-ID: <0AD3FDEC-3E8E-449A-AA97-2DF41ABDE175@demarco.com>

I missed this was sent to the OpenStack discuss list vs the Foundation list where most people should be a member. I can forward to the other projects as I’m on all the lists for sending out D&I WG mails, just let me know.

Thanks,

Amy

> On Feb 17, 2021, at 12:51 PM, Julia Kreger <juliaashleykreger at gmail.com> wrote:
> 
> Are similar emails being sent to the other community mailing lists?
> 
> I noticed openstack-discuss on the original email, but there are other
> lists for the other projects outside of OpenStack, and this discussion
> cannot take place in just the confines of the portion of the community
> that presently interacts and focuses on OpenStack as the stakeholder
> projects are more than just OpenStack. [0-3]
> 
> [0]: http://lists.airshipit.org/cgi-bin/mailman/listinfo
> [1]: http://lists.katacontainers.io/cgi-bin/mailman/listinfo
> [2]: http://lists.starlingx.io/
> [3]: http://lists.zuul-ci.org/cgi-bin/mailman/listinfo
> 
> 
>> On Wed, Feb 17, 2021 at 10:30 AM Kanevsky, Arkady
>> <Arkady.Kanevsky at dell.com> wrote:
>> 
>> Dell Customer Communication - Confidential
>> 
>> Jeremy,
>> It is actually to discuss what Trademark, Logo, Branding mean for Open Infrastructure.
>> What we need to do for interop will come as outcome for it.
>> We currently have These define for OpenStack but not for OIF and other projects under it.
>> 
>> Thanks,
>> Arkady
>> 
>> -----Original Message-----
>> From: Jeremy Stanley <fungi at yuggoth.org>
>> Sent: Wednesday, February 17, 2021 12:24 PM
>> To: foundation at lists.openstack.org
>> Subject: Re: [OpenStack Foundation] [All] Open Infrastructure Meeting on Branding, Trademark, Logo, etc.
>> 
>> On 2021-02-17 18:10:47 +0000 (+0000), Kanevsky, Arkady wrote:
>> [...]
>>> It is time for us to start figuring out for Open Infrastructure what
>>> logo, branding, trademarks, and other related things are.
>> [...]
>> 
>> To be clear, because this was an extremely terse statement, you're suggesting we discuss "logo, branding, trademarks" in the context of the Interop Working Group and the trademark programs it oversees, or design and use of these things by the foundation as well, and in/around the community at large (for events, user groups, et cetera)?
>> --
>> Jeremy Stanley
>> 
>> _______________________________________________
>> Foundation mailing list
>> Foundation at lists.openstack.org
>> http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation
> 
> _______________________________________________
> Foundation mailing list
> Foundation at lists.openstack.org
> http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation


From kennelson11 at gmail.com  Wed Feb 17 22:49:41 2021
From: kennelson11 at gmail.com (Kendall Nelson)
Date: Wed, 17 Feb 2021 14:49:41 -0800
Subject: [OpenStack Foundation] [all] [board]
 [diversity][events][ptg][forum][summit] New OpenInfra IRC Channels!
Message-ID: <CAJ6yrQg4KDW=p-gMNktks4czV7t-PYn7uP6+6k0H47XPOEwecg@mail.gmail.com>

Hello Everyone!

    As you might have seen, there was a ML post[1] earlier this year/end of
last year discussing openinfra -ing some of our openstack channels to make
them more inclusive. The process is almost done!

We now have the follow channels in place:

   - #openinfra (to replace #openstack-foundation)


   - #openinfra-board (to replace #openstack-board)


   - #openinfra-events (to replace #openstack-ptg, #openstack-forum,
   #openstack-summit, and #openinfra-summit )


   - #openinfra-diversity (ro replace #openstack-diversity)


Our last step is to kick people from the old channels which we plan to do
at the end of the month. All the archives for the old channels remain on
eavesdrop here[2].

We have setup redirects so that when people try to join the old channels,
they will now be directed to the new ones. See you in open infra land!

Thanks!
-Kendall (diablo_rojo) & fungi

[1]
http://lists.openstack.org/pipermail/foundation/2020-December/002920.html
[2] http://eavesdrop.openstack.org/irclogs/
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From allison at lohutok.net  Sat Feb 20 17:45:41 2021
From: allison at lohutok.net (Allison Randal)
Date: Sat, 20 Feb 2021 12:45:41 -0500
Subject: [OpenStack Foundation] bylaws change proposed for multiple Vice
	Chairs
Message-ID: <99fef809-afdb-32aa-43dc-0af4dc72009a@lohutok.net>

Hi everyone,

In the January 26th board meeting, we discussed the process for electing
multiple individuals to the role of Vice Chair, and noted that a small
bylaws change would be necessary to make this possible.

After a few rounds of refinement and legal review, here's the proposed
update to the bylaws, allowing more than one Vice Chair. I've attached
it as plain text, and as a PDF showing the differences in the update.

The sentence about the Vice Chairs standing in for the Chairman mentions
the "order" of the Vice Chairs. The intention here is that the Chairman
and the Vice Chairs will set a rotation schedule, so at any point in the
year everyone knows which Vice Chair is "on call" to stand in for the
Chairman. This can be as simple as alternating months (for example,
Alice is on call in March, Bob is on call in April, Alice is on call
again in May, etc...), but leaving the schedule up to the Chairman and
Vice Chairs gives us flexibility to easily change it if one of the Vice
Chairs needs to swap out a month for a family holiday, or busy month at
work, or whatever might come up. The alternation allows a fair division
of work between the Vice Chairs.

This proposed bylaws change will be up for discussion and vote in the
upcoming board meeting on March 2nd.

Thanks,
Allison
-------------- next part --------------
5.6 Chairman of the Board.

(a) The Board of Directors may elect a Chairman of the Board from among the directors. If the Board of Directors elects a Chairman of the Board, he shall perform such duties and possess such powers as are assigned to the Chairman by the Board of Directors and these Bylaws. Unless otherwise provided by the Board of Directors, he shall preside at all meetings of the Board of Directors. The term of the Chairman of the Board shall terminate upon a vote by the Board of Directors to elect a new Chairman of the Board.

(b) The Board of Directors may elect one or more Vice Chairs of the Board from among the directors. If the Board of Directors elects any Vice Chairs of the Board, they shall perform such duties and possess such powers as are assigned by the Chairman of the Board or the Board of Directors, and as provided by the resolutions of the Board and these Bylaws. In the absence of the Chairman of the Board, the Vice Chair (or if there shall be more than one, the Vice Chairs in the order assigned by the Chairman of the Board) shall serve as the Chairman of the Board and preside at all meetings of the Board of Directors. The term of the Vice Chairs of the Board shall terminate upon a vote by the Board of Directors to elect new Vice Chairs of the Board.

5.7 Executive Director. The Executive Director who shall be the Chief Executive Officer of the Foundation shall, subject to the direction of the Board of Directors, have general supervision, direction and control of the business and the officers of the Foundation. He shall preside at all meetings of the Voting Class Members and, in the absence or nonexistence of a Chairman of the Board and Vice Chairs of the Board, at all meetings of the Board of Directors. He shall have the general powers and duties of management usually vested in the chief executive officer of a corporation, including general supervision, direction and control of the business and supervision of other officers of the Foundation, and shall have such other powers and duties as may be prescribed by the Board of Directors or these Bylaws.

5.8 Chief Operating Officer and Vice Presidents. (a) The Chief Operating Officer shall perform such duties and possess such powers as the Board of Directors or the Executive Director may from time to time prescribe. In the absence or nonexistence of an Executive Director, he shall preside at all meetings of the Voting Class Members and, in the absence or nonexistence of a Chairman of the Board, Vice Chairs of the Board and the Executive Director, at all meetings of the Board of Directors. In the event of the absence, inability or refusal to act of the Executive Director, the Chief Operating Officer shall perform the duties of the Executive Director and when so performing shall have all the powers of and be subject to all the restrictions upon the Executive Director. (b) Any Vice President shall perform such duties and possess such powers as the Board of Directors, the Executive Director or the Chief Operating Officer may from time to time prescribe. In the event of the absence, inability or refusal to act of the Executive Director or the Chief Operating Officer, the Vice President (or if there shall be more than one, the Vice Presidents in the order determined by the Board of Directors) shall perform the duties of the Executive Director or the Chief Operating Officer, as appropriate, and when so performing shall have all the powers of and be subject to all the restrictions upon such officer.

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From amy at demarco.com  Sat Feb 20 17:59:42 2021
From: amy at demarco.com (Amy)
Date: Sat, 20 Feb 2021 11:59:42 -0600
Subject: [OpenStack Foundation] [Foundation Board] bylaws change
	proposed for multiple Vice Chairs
In-Reply-To: <99fef809-afdb-32aa-43dc-0af4dc72009a@lohutok.net>
References: <99fef809-afdb-32aa-43dc-0af4dc72009a@lohutok.net>
Message-ID: <E7CB2303-80AC-43C6-9FA7-113BA7D5648E@demarco.com>

Allison,

Do we want to take advantage of this change and either say Chair and Vice-Chair or Chairperson and Vice-Chairperson vs Chairman and Vice-Chairman?

Thanks,

Amy

> On Feb 20, 2021, at 11:46 AM, Allison Randal <allison at lohutok.net> wrote:
> 
> Hi everyone,
> 
> In the January 26th board meeting, we discussed the process for electing
> multiple individuals to the role of Vice Chair, and noted that a small
> bylaws change would be necessary to make this possible.
> 
> After a few rounds of refinement and legal review, here's the proposed
> update to the bylaws, allowing more than one Vice Chair. I've attached
> it as plain text, and as a PDF showing the differences in the update.
> 
> The sentence about the Vice Chairs standing in for the Chairman mentions
> the "order" of the Vice Chairs. The intention here is that the Chairman
> and the Vice Chairs will set a rotation schedule, so at any point in the
> year everyone knows which Vice Chair is "on call" to stand in for the
> Chairman. This can be as simple as alternating months (for example,
> Alice is on call in March, Bob is on call in April, Alice is on call
> again in May, etc...), but leaving the schedule up to the Chairman and
> Vice Chairs gives us flexibility to easily change it if one of the Vice
> Chairs needs to swap out a month for a family holiday, or busy month at
> work, or whatever might come up. The alternation allows a fair division
> of work between the Vice Chairs.
> 
> This proposed bylaws change will be up for discussion and vote in the
> upcoming board meeting on March 2nd.
> 
> Thanks,
> Allison
> <openinfra_bylaws_vice_chair_2021-02-19.txt>
> <openinfra_bylaws_vice_chair_2021-02-19.pdf>
> _______________________________________________
> Foundation-board mailing list
> Foundation-board at lists.openstack.org
> http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation-board


From allison at lohutok.net  Sat Feb 20 18:20:16 2021
From: allison at lohutok.net (Allison Randal)
Date: Sat, 20 Feb 2021 13:20:16 -0500
Subject: [OpenStack Foundation] [Foundation Board] bylaws change
 proposed for multiple Vice Chairs
In-Reply-To: <E7CB2303-80AC-43C6-9FA7-113BA7D5648E@demarco.com>
References: <99fef809-afdb-32aa-43dc-0af4dc72009a@lohutok.net>
 <E7CB2303-80AC-43C6-9FA7-113BA7D5648E@demarco.com>
Message-ID: <b347e5d8-24df-1afd-078a-159458f05800@lohutok.net>

Hi Amy,

Good question, and we considered it, but the word Chairman is used all
over the bylaws, including in protected sections. So, we decided to
leave that bigger change for later, after the Diversity & Inclusion WG
reviews the full bylaws.

The Vice Chairs are only mentioned in these few paragraphs of the
bylaws, so it's a small change, and can be made by a simple board vote.
(Which makes it possible to move ahead with the Vice Chairs election for
this year.) But, we did choose to use the more inclusive "Vice Chairs"
instead of "Vice Chairmen" so we won't need to change this language
again later.

Thanks,
Allison

On 2/20/21 12:59 PM, Amy wrote:
> Allison,
> 
> Do we want to take advantage of this change and either say Chair and Vice-Chair or Chairperson and Vice-Chairperson vs Chairman and Vice-Chairman?
> 
> Thanks,
> 
> Amy
> 
>> On Feb 20, 2021, at 11:46 AM, Allison Randal <allison at lohutok.net> wrote:
>>
>> Hi everyone,
>>
>> In the January 26th board meeting, we discussed the process for electing
>> multiple individuals to the role of Vice Chair, and noted that a small
>> bylaws change would be necessary to make this possible.
>>
>> After a few rounds of refinement and legal review, here's the proposed
>> update to the bylaws, allowing more than one Vice Chair. I've attached
>> it as plain text, and as a PDF showing the differences in the update.
>>
>> The sentence about the Vice Chairs standing in for the Chairman mentions
>> the "order" of the Vice Chairs. The intention here is that the Chairman
>> and the Vice Chairs will set a rotation schedule, so at any point in the
>> year everyone knows which Vice Chair is "on call" to stand in for the
>> Chairman. This can be as simple as alternating months (for example,
>> Alice is on call in March, Bob is on call in April, Alice is on call
>> again in May, etc...), but leaving the schedule up to the Chairman and
>> Vice Chairs gives us flexibility to easily change it if one of the Vice
>> Chairs needs to swap out a month for a family holiday, or busy month at
>> work, or whatever might come up. The alternation allows a fair division
>> of work between the Vice Chairs.
>>
>> This proposed bylaws change will be up for discussion and vote in the
>> upcoming board meeting on March 2nd.
>>
>> Thanks,
>> Allison
>> <openinfra_bylaws_vice_chair_2021-02-19.txt>
>> <openinfra_bylaws_vice_chair_2021-02-19.pdf>
>> _______________________________________________
>> Foundation-board mailing list
>> Foundation-board at lists.openstack.org
>> http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation-board


From sean.mcginnis at gmail.com  Sat Feb 20 18:21:08 2021
From: sean.mcginnis at gmail.com (Sean McGinnis)
Date: Sat, 20 Feb 2021 12:21:08 -0600
Subject: [OpenStack Foundation] [Foundation Board] bylaws change
	proposed for multiple Vice Chairs
In-Reply-To: <E7CB2303-80AC-43C6-9FA7-113BA7D5648E@demarco.com>
References: <99fef809-afdb-32aa-43dc-0af4dc72009a@lohutok.net>
 <E7CB2303-80AC-43C6-9FA7-113BA7D5648E@demarco.com>
Message-ID: <CALvgmaQO9CbK_vdjuNAvqZbwKdKePc9KUGswWuCSL+f=Ves4SQ@mail.gmail.com>

Maybe this is a good opportunity to update all of the gender-specific
wording in the bylaws?

On Sat, Feb 20, 2021 at 12:00 PM Amy <amy at demarco.com> wrote:

> Allison,
>
> Do we want to take advantage of this change and either say Chair and
> Vice-Chair or Chairperson and Vice-Chairperson vs Chairman and
> Vice-Chairman?
>
> Thanks,
>
> Amy
>
> > On Feb 20, 2021, at 11:46 AM, Allison Randal <allison at lohutok.net>
> wrote:
> >
> > Hi everyone,
> >
> > In the January 26th board meeting, we discussed the process for electing
> > multiple individuals to the role of Vice Chair, and noted that a small
> > bylaws change would be necessary to make this possible.
> >
> > After a few rounds of refinement and legal review, here's the proposed
> > update to the bylaws, allowing more than one Vice Chair. I've attached
> > it as plain text, and as a PDF showing the differences in the update.
> >
> > The sentence about the Vice Chairs standing in for the Chairman mentions
> > the "order" of the Vice Chairs. The intention here is that the Chairman
> > and the Vice Chairs will set a rotation schedule, so at any point in the
> > year everyone knows which Vice Chair is "on call" to stand in for the
> > Chairman. This can be as simple as alternating months (for example,
> > Alice is on call in March, Bob is on call in April, Alice is on call
> > again in May, etc...), but leaving the schedule up to the Chairman and
> > Vice Chairs gives us flexibility to easily change it if one of the Vice
> > Chairs needs to swap out a month for a family holiday, or busy month at
> > work, or whatever might come up. The alternation allows a fair division
> > of work between the Vice Chairs.
> >
> > This proposed bylaws change will be up for discussion and vote in the
> > upcoming board meeting on March 2nd.
> >
> > Thanks,
> > Allison
> > <openinfra_bylaws_vice_chair_2021-02-19.txt>
> > <openinfra_bylaws_vice_chair_2021-02-19.pdf>
> > _______________________________________________
> > Foundation-board mailing list
> > Foundation-board at lists.openstack.org
> > http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation-board
>
> _______________________________________________
> Foundation-board mailing list
> Foundation-board at lists.openstack.org
> http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation-board
>
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From fungi at yuggoth.org  Sat Feb 20 18:31:43 2021
From: fungi at yuggoth.org (Jeremy Stanley)
Date: Sat, 20 Feb 2021 18:31:43 +0000
Subject: [OpenStack Foundation] [Foundation Board] bylaws change
 proposed for multiple Vice Chairs
In-Reply-To: <CALvgmaQO9CbK_vdjuNAvqZbwKdKePc9KUGswWuCSL+f=Ves4SQ@mail.gmail.com>
References: <99fef809-afdb-32aa-43dc-0af4dc72009a@lohutok.net>
 <E7CB2303-80AC-43C6-9FA7-113BA7D5648E@demarco.com>
 <CALvgmaQO9CbK_vdjuNAvqZbwKdKePc9KUGswWuCSL+f=Ves4SQ@mail.gmail.com>
Message-ID: <20210220183143.t2rykifvoxjo6xxr@yuggoth.org>

On 2021-02-20 12:21:08 -0600 (-0600), Sean McGinnis wrote:
> Maybe this is a good opportunity to update all of the gender-specific
> wording in the bylaws?
[...]

That's one of the things the D&I WG is flagging in their review of
the bylaws and associated documents. Help is always appreciated!
-- 
Jeremy Stanley
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From Arkady.Kanevsky at dell.com  Sun Feb 21 18:07:00 2021
From: Arkady.Kanevsky at dell.com (Kanevsky, Arkady)
Date: Sun, 21 Feb 2021 18:07:00 +0000
Subject: [OpenStack Foundation] [Foundation Board] bylaws change
 proposed for multiple Vice Chairs
In-Reply-To: <b347e5d8-24df-1afd-078a-159458f05800@lohutok.net>
References: <99fef809-afdb-32aa-43dc-0af4dc72009a@lohutok.net>
 <E7CB2303-80AC-43C6-9FA7-113BA7D5648E@demarco.com>
 <b347e5d8-24df-1afd-078a-159458f05800@lohutok.net>
Message-ID: <BL0PR1901MB46918140A3C83FAA4B303AFBF9829@BL0PR1901MB4691.namprd19.prod.outlook.com>

Dell Customer Communication - Confidential

All for gender neutral wording.

-----Original Message-----
From: Allison Randal <allison at lohutok.net> 
Sent: Saturday, February 20, 2021 12:20 PM
To: Amy
Cc: foundation at lists.openstack.org; foundation-board at lists.openstack.org
Subject: Re: [Foundation Board] bylaws change proposed for multiple Vice Chairs


[EXTERNAL EMAIL] 

Hi Amy,

Good question, and we considered it, but the word Chairman is used all over the bylaws, including in protected sections. So, we decided to leave that bigger change for later, after the Diversity & Inclusion WG reviews the full bylaws.

The Vice Chairs are only mentioned in these few paragraphs of the bylaws, so it's a small change, and can be made by a simple board vote.
(Which makes it possible to move ahead with the Vice Chairs election for this year.) But, we did choose to use the more inclusive "Vice Chairs"
instead of "Vice Chairmen" so we won't need to change this language again later.

Thanks,
Allison

On 2/20/21 12:59 PM, Amy wrote:
> Allison,
> 
> Do we want to take advantage of this change and either say Chair and Vice-Chair or Chairperson and Vice-Chairperson vs Chairman and Vice-Chairman?
> 
> Thanks,
> 
> Amy
> 
>> On Feb 20, 2021, at 11:46 AM, Allison Randal <allison at lohutok.net> wrote:
>>
>> Hi everyone,
>>
>> In the January 26th board meeting, we discussed the process for 
>> electing multiple individuals to the role of Vice Chair, and noted 
>> that a small bylaws change would be necessary to make this possible.
>>
>> After a few rounds of refinement and legal review, here's the 
>> proposed update to the bylaws, allowing more than one Vice Chair. 
>> I've attached it as plain text, and as a PDF showing the differences in the update.
>>
>> The sentence about the Vice Chairs standing in for the Chairman 
>> mentions the "order" of the Vice Chairs. The intention here is that 
>> the Chairman and the Vice Chairs will set a rotation schedule, so at 
>> any point in the year everyone knows which Vice Chair is "on call" to 
>> stand in for the Chairman. This can be as simple as alternating 
>> months (for example, Alice is on call in March, Bob is on call in 
>> April, Alice is on call again in May, etc...), but leaving the 
>> schedule up to the Chairman and Vice Chairs gives us flexibility to 
>> easily change it if one of the Vice Chairs needs to swap out a month 
>> for a family holiday, or busy month at work, or whatever might come 
>> up. The alternation allows a fair division of work between the Vice Chairs.
>>
>> This proposed bylaws change will be up for discussion and vote in the 
>> upcoming board meeting on March 2nd.
>>
>> Thanks,
>> Allison
>> <openinfra_bylaws_vice_chair_2021-02-19.txt>
>> <openinfra_bylaws_vice_chair_2021-02-19.pdf>
>> _______________________________________________
>> Foundation-board mailing list
>> Foundation-board at lists.openstack.org
>> http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation-board

_______________________________________________
Foundation-board mailing list
Foundation-board at lists.openstack.org
http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation-board

From allison at lohutok.net  Tue Feb 23 17:46:32 2021
From: allison at lohutok.net (Allison Randal)
Date: Tue, 23 Feb 2021 12:46:32 -0500
Subject: [OpenStack Foundation] OpenInfra Board Meeting,
	2 March 2021 7am-9am Pacific
Message-ID: <aef169d7-442a-0b17-ab39-fb822b5de97c@lohutok.net>

Foundation members,

The next OpenInfra board meeting is March 2nd, at 7am US Pacific/1500 UTC.

The main topics for the meeting are electing Vice Chairs of the board,
and a planning session around the Board's goals and priorities for the year.

Meeting date: March 2nd, 2021
Time: 7am-9am US Pacific / 1500-1700 UTC

Videoconference: https://zoom.us/j/96201224963
International dial-in (audio only): https://zoom.us/zoomconference
(conference ID #962 0122 4963)
To join the session by phone only:
    +1 669 900 6833 US (San Jose) OR
    +1 646 876 9923 US (New York)
    Meeting ID: 962 0122 4963

Agenda:
https://wiki.openstack.org/wiki/Governance/Foundation/2Mar2021BoardMeeting

Thanks,
Allison


From amy at demarco.com  Sun Feb 28 01:21:26 2021
From: amy at demarco.com (Amy Marrich)
Date: Sat, 27 Feb 2021 19:21:26 -0600
Subject: [OpenStack Foundation] [Diversity] Diversity and Inclusion Meeting
	Reminder
Message-ID: <CAFs83QqAU6yaFT1PEmgc4seA7HZCjGMo+CocN_QR6+e-AkSwXw@mail.gmail.com>

The Diversity & Inclusion WG invites members of all OSF projects to our
meeting Monday, 3/1, at 17:00 UTC in the new #openinfra-diversity channel.
The agenda can be found at https://etherpad.openstack.org/p/diversity
-wg-agenda.

 Please feel free to add any other topics you wish to discuss at the
meeting.

Thanks,
Amy (spotz)
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